CASE MANAGER-SPECIAL PROGRAMS

Harmony Public Schools; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

Harmony Public Schools is seeking a Special Programs Case Manager to coordinate SPED/504 services and ensure compliance with federal, state, and district requirements. The role includes managing IEP and 504 processes and facilitating ARD/504 meetings across campuses.

The successful candidate will work with school leaders to develop appropriate programs, track student progress, and train staff on SPED/504 procedures while maintaining confidentiality of student records.

Qualifications

• Bachelor’s degree required; preferred 2 years of special education teaching experience.
• Valid Texas Educator Certification with required SPED endorsement preferred.
• Experience coordinating IEP/504 processes and related meetings.

Responsibilities

• Manages the IEP and 504 process, including meetings, documentation, and compliance with laws.
• Plans, prepares, and facilitates ARD/504 meetings and serves on committees.
• Ensures compliance with state and federal regulations and maintains confidential records.
• Collaborates with district personnel and school staff to support SPED/504 services.
• Monitors student progress and coordinates SPED instruction with regular program curricula.

Skills

ARD/IEP process implementation

Task prioritization & multi-project

Confidentiality

Professional conduct

Effective communication

Collaboration with district staff

Office software proficiency

Data analysis

Interview techniques & public speaking

Education

Bachelor's degree

Texas Educator Certification (Preferred)

Tools

Spreadsheet software

Word processing software

Database software

Job description

JOB GOAL:

The Special Programs Case Manager will be responsible for coordinating Special Education, Section 504 and Dyslexia Programs in compliance with federal, state and district requirements for assigned campus(es) at the district and ensuring provision of effective instructional and related services per IEPs and 504 plans developed based on individual student needs

Position Qualifications

• Bachelor’s degree from an accredited college or university.
• Minimum 2 years of special education teaching experience (Preferred)
• Valid Texas Educator Certification with required special education endorsement (Preferred)

Duties And Responsibilities

• Understands and supports the mission, vision and values of Harmony Public Schools.
• Manages the IEP and 504 process in all aspects, including initial and re-evaluations, all required meetings, documentation and reporting, and compliance with all applicable laws and policies for assigned campus(es) at the district.
• Plans, prepares, and facilitates ARD/504 meetings, and serves as a member of the Admission, Review and Dismissal/504 Committee.
• Participates in placement decisions based on educational, sociological and physiological data presented to the committee.
• Establishes new objectives based on the findings of the evaluation team to be presented as recommendations to the ARD Committee.
• Monitors and supports the school’s compliance to timelines and state and federal regulations.
• Responds to inquiries or complaints from parents in a timely manner.
• Assists regular school personnel in providing an appropriate educational environment for mainstreamed students.
• Trains teachers of special population, general education teachers and other staff and ensure they understand and comply with confidentiality of students in accordance with both state and federal laws.
• Participates in professional development activities and staff meetings as required or assigned
• Assists school administration in scheduling classes for SPED instruction.
• Assists in the planning and implementation of staff development and in-service programs pertaining to special education.
• Monitors SPED/504 students’ academic progress that is reflected in the formative and summative evaluations to ensure students meet desired educational goals and uses assessment results to coordinate SPED instruction and schedule.
• Compiles, maintains, submits and files all physical and computerized reports, records, and other documents required by the district, state and federal laws.
• Ensures SPED classroom(s) and/or instructional environment is safe, organized and conducive to learning, with accessibility to all students.
• Establishes and maintains communication, both written and oral, with parents, students, principals, and teachers to keep them informed of student progress.
• Collaborates with district personnel, Region service centers, and other professionals to carry out school wide instructional or related activities for SPED/504 students and their parents to better educate them on SPED/504 services and programs.
• Collaborates with general education teachers to ensure SPED/504 student's instructional needs are being met.
• Advocates for SPED/504 students to ensure they have an equitable educational opportunity.
• Continually communicates with students on instructional expectations and keeps them informed of their progress in meeting those expectations.
• Provides SPED instruction if assigned. If the coordinator has a teaching role, comply with the position description of SPED teacher.
• Supports general education/special education teachers and administrators in implementation of appropriate strategies to meet the needs of students with disabilities.
• Supports implementation of accommodations and modifications for students with IEPs in the general education classroom and during Special Education service time
• Ensures implementation of instructional programs which utilizes knowledge of learning styles and modalities and correlates Individual Education Plans with regular program curriculum guides.
• Ensures timely dissemination of modifications, accommodations and IEPs to the related teachers and personnel and keeps related documentation
• Plans, develops, implements, and administers programs and services to meet identified needs, including development and implementation of new programs and services
• Redesigns curriculum to suit new objectives.
• Suggests alternative teaching methods
• Assess relation between student performance and handicapping condition.
• Identifies the need for remedial or tutorial assistance to students.
• Utilizes the special education staff and coordinates input to meet the needs of each special education child.
• Maintains confidential records of assigned students and completes reports and other evaluations.
• Creates and maintains Special Education documentation as required by federal, state and district regulations
• Performs other duties as assigned.

Skills And Abilities

• Knowledge of Admission, Review, and Dismissal (ARD) Committee process and Individual Education Plan (IEP) goal setting process and implementation
• Ability to prioritize tasks and coordinate multiple projects to meet specific deadlines
• Ability to maintain confidentiality of privileged and sensitive information
• Ability to maintain professional behavior, appearance, and work ethic to always represent HPS in a positive manner
• Ability to communicate effectively in both written and oral forms with all levels of management, both internal and external to the district.
• Ability to establish and maintain effective working relationships both internal and external to the district.
• Ability to use computer including software, database used by the district, spreadsheet and word processing software, calculator, copy machine and telephone.
• Ability to analyze data
• Ability to use effective interview techniques, effective public speaking skills, and problem-solving skills

Work Environment And Physical Requirements

• Light Work: may require occasional light lifting.
• Nights and weekend activities will be occasionally required.
• Position is based in a Harmony campus and requires on-site presence during regular business hours.
• Position may require assignment to multiple campuses depending on the need and caseload.
• Position is in office setting and may involve prolonged work at a desk in one location.
• Excessive travel may be required.