Case Manager (Paralegal)

JAMS; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

JAMS in Chicago is seeking a dedicated Case Manager to support arbitrations and mediations, maintain case records, and coordinate hearings and panelist communications. You will play a key role in delivering excellent client service and ensuring timely case progression within a collaborative ADR environment.

The ideal candidate has 2–4 years in case management or related legal/client services roles, strong written and verbal communication, and a solid understanding of ADR processes.

Qualifications

• Bachelor's or related degree preferred.
• 2-4 years of case management experience required.
• 2-4 years in legal or client service role required.
• 1-3 years for internal candidates as Case Coordinator required.
• Proficiency in ADR processes including mediation/arbitration.
• Knowledge of local Resolution Center (RC) proficiency preferred.
• Computer literate with required software.
• Strong written and verbal communication skills.
• Emotional intelligence and adaptability under pressure.
• Ability to organize, prioritize, and manage multiple tasks in fast-paced environment.

Responsibilities

• Manages case files, maintains records, and updates documents.
• Prepares and distributes panelist lists with management teams.
• Schedules hearings and conference calls to meet client needs.
• Provides exceptional client service by responding to inquiries.
• Supports panelists with admin tasks and follows up on actions.
• Monitors deadlines and ensures milestones are met.
• Communicates with clients, panelists, and colleagues to resolve issues.
• Learns ADR processes and tools to use case management systems.
• Builds foundational knowledge of ADR practices through training.
• Performs other duties within similar scope.

Skills

Case management

Client service

Written communication

Verbal communication

Multitasking

Organization

Education

Bachelor's degree in related field

Tools

MS Office

CRM software

Job description

Overview

We are passionate about what we do, the services we provide, and the clients we serve. If you're looking for an opportunity to join a company that values collaboration, innovation, and dedication, we're the right place for you.

A Brief Overview

The Case Manager ("CM") provides vital administrative and operational support to panelists who handle arbitrations and mediations while ensuring smooth case management processes and experiences. The CM focuses on mastering the fundamentals of case management while maintaining excellent client relationships and contributing to the overall success of the alternative dispute resolution ("ADR") process.

Overview

We are passionate about what we do, the services we provide, and the clients we serve. If you're looking for an opportunity to join a company that values collaboration, innovation, and dedication, we're the right place for you.

A Brief Overview

The Case Manager ("CM") provides vital administrative and operational support to panelists who handle arbitrations and mediations while ensuring smooth case management processes and experiences. The CM focuses on mastering the fundamentals of case management while maintaining excellent client relationships and contributing to the overall success of the alternative dispute resolution ("ADR") process.

Responsibilities

What you will do

• Manages case files, maintains accurate records and ensures that all case-related documents are up to date.
• Prepares and distributes panelist lists in response to arbitration filings or client requests, in partnership with local management, the Arbitration Practice Team, and ADRC, ADRS, and SCM colleagues.
• Schedules and coordinates hearings, conference calls, and other case-related activities to meet client and panelist needs.
• Provides exceptional client service by responding promptly to general inquiries and website information requests.
• Supports their assigned panelists with basic administrative tasks related to their ADR practices; ensures timely follow-up on case-related actions.
• Monitors case timeliness and deadlines; ensures all milestones are met.
• Communicates effectively with clients, panelists, and team members to resolve basic questions or issues that arise during the case lifecycle.
• Engages in learning opportunities to expand knowledge in the company’s processes and tools to become proficient in case management systems and workflows.
• Builds foundational knowledge of ADR practices and procedures through training and hands‑on experience.
• Other duties as assigned within similar scope.

Qualifications

• Bachelor's Degree in Business, Operations, Management, or related field. Preferred
• 2-4 years of working in case management. Required
• 2-4 years of working in legal and client service role. Required
• 1-3 years For internal candidates, proven ability as a Case Coordinator, or similar position. Required
• Proficiency in all ADR processes and procedures including mediation, arbitration and court reference matters. (Required proficiency)
• Knowledge of Panelists’ proficiency, practice areas and preferences in the local Resolution Center (RC). (Preferred proficiency)
• Computer literate and proficient in all software programs required for the position. (Required proficiency)
• Written and verbal communication skills. (Required proficiency)
• Emotional intelligence and adaptability under pressure. (Required proficiency)
• Ability to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)