Case Manager (Paralegal)

JAMS; Chicago (IL); On-site; USD 52,000 - 75,000; Full time

Job summary

JAMS is seeking a dedicated Case Manager to provide essential administrative and operational support to panelists handling arbitrations and mediations in our fast-paced ADR environment. You will manage case files, schedule hearings, prepare panelist lists, respond to inquiries, and ensure timely milestones while upholding excellent client service and strong client relationships.

This role offers growth in ADR practices and opportunities to learn our processes and workflows as you support a

Qualifications

• Bachelor's Degree in Business, Operations, Management, or related field (preferred).
• 2–4 years of experience in case management (required).
• 2–4 years of experience in legal and client service (required).
• 1–3 years for internal candidates as Case Coordinator or similar (required).
• Proficiency in ADR processes and procedures (required).
• Knowledge of Panelists’ proficiency in the local RC (preferred).
• Computer literate and proficient in software programs (required).
• Excellent written and verbal communication skills (required).
• Emotional intelligence and adaptability under pressure (required).
• Ability to organize, prioritize, and manage multiple responsibilities (required).

Responsibilities

• Manage case files and maintain up-to-date records.
• Prepare and distribute panelist lists for arbitrations.
• Schedule hearings and coordinate related activities.
• Respond promptly to inquiries and provide exceptional client service.
• Support panelists with administrative tasks and follow-up.
• Monitor timeliness and deadlines for cases.
• Communicate with clients, panelists, and team to resolve issues.
• Learn ADR processes and workflows to become proficient.
• Build knowledge of ADR practices through training.
• Perform other duties within similar scope.

Skills

Case management

ADR processes

Client service

Communication

Time management

Emotional intelligence

Organizational skills

Education

Bachelor's degree (Business/Operations/Management or related)

Tools

Office Suite

Job description

Overview

We are passionate about what we do, the services we provide, and the clients we serve. If you're looking for an opportunity to join a company that values collaboration, innovation, and dedication, we're the right place for you.

A Brief Overview

The Case Manager ("CM") provides vital administrative and operational support to panelists who handle arbitrations and mediations while ensuring smooth case management processes and experiences. The CM focuses on mastering the fundamentals of case management while maintaining excellent client relationships and contributing to the overall success of the alternative dispute resolution ("ADR") process.

Responsibilities

What you will do

• Manages case files, maintains accurate records and ensures that all case-related documents are up to date.
• Prepares and distributes panelist lists in response to arbitration filings or client requests, in partnership with local management, the Arbitration Practice Team, and ADRC, ADRS, and SCM colleagues.
• Schedules and coordinates hearings, conference calls, and other case-related activities to meet client and panelist needs.
• Provides exceptional client service by responding promptly to general inquiries and website information requests.
• Supports their assigned panelists with basic administrative tasks related to their ADR practices; ensures timely follow-up on case-related actions.
• Monitors case timeliness and deadlines; ensures all milestones are met.
• Communicates effectively with clients, panelists, and team members to resolve basic questions or issues that arise during the case lifecycle.
• Engages in learning opportunities to expand knowledge in the company’s processes and tools to become proficient in case management systems and workflows.
• Builds foundational knowledge of ADR practices and procedures through training and hands-on experience.
• Other duties as assigned within similar scope.

Qualifications

• Bachelor's Degree in Business, Operations, Management, or related field. Preferred
• 2-4 years of working in case management. Required
• 2-4 years of working in legal and client service role. Required
• 1-3 years For internal candidates, proven ability as a Case Coordinator, or similar position. Required
• Proficiency in all ADR processes and procedures including mediation, arbitration and court reference matters. (Required proficiency)
• Knowledge of Panelists’ proficiency, practice areas and preferences in the local Resolution Center (RC). (Preferred proficiency)
• Computer literate and proficient in all software programs required for the position. (Required proficiency)
• Written and verbal communication skills. (Required proficiency)
• Emotional intelligence and adaptability under pressure. (Required proficiency)
• Ability to organize, prioritize, and manage multiple responsibilities and tasks in a quick-paced environment. (Required proficiency)