Case Manager

Tom Anelli & Associates, PC; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

A leading immigration law firm is seeking a Case Manager to oversee client onboarding and case preparation. The role requires bilingual fluency in English and Spanish, along with strong client service skills. This remote position involves coordinating document collection, maintaining client communication, and supporting attorneys. The firm emphasizes a compassionate approach to immigration support, helping families and employers navigate complex legal processes.

Benefits

Compassionate organizational culture

Growth path towards full case coordination

Flexible remote working schedule

Qualifications

• Fluency in English and Spanish is mandatory.
• Experience in customer service, patient coordination, or legal support is required.
• Strong attention to detail and accuracy in document handling.

Responsibilities

• Manage client onboarding from initial consultation through case preparation.
• Host the Zoom onboarding meeting, answer questions, and guide clients through the process.
• Collaborate with attorneys and provide proactive updates to clients.

Skills

Bilingual fluency in English and Spanish

Client-facing experience

Detail focus and accuracy

Tech readiness

Tools

Clio

Docketwise

OneDrive

RingCentral

Job description

Overview

Are you the orchestrator of order in a fast paced legal setting, skilled at balancing case setup with caring, clear client service? Do you switch smoothly from reviewing documents and forms to hosting Zoom onboarding calls, while staying warm and professional? Is your meticulous approach matched by empathy and bilingual communication that helps clients feel seen and supported?

Final question: When faced with a challenge, do you get excited or run away?

IMPORTANT: TO APPLY

If you have any questions, please email [e-mail] only.

RECRUITERS DO NOT CONTACT

dePaz Cabrera Immigration Law focuses exclusively on immigration and nationality law, serving families and employers across Florida and the United States from its Gainesville office. The firm emphasizes a personalized, compassionate approach and keeps client communication prompt and direct.

The team handles a full spectrum of immigration matters, including family based cases, employment based solutions, citizenship and naturalization, humanitarian options, waivers, consular processing, and deportation defense. The mission is simple and human centered, strengthening families and workforces, one immigrant at a time, while guiding clients step by step through an often confusing process.

We’re hiring a client centered Case Manager who sets every case up for success. You’ll manage the onboarding journey from the first handoff after consultation through checklists, questionnaires, and kickoff calls, then transition each file smoothly to case preparation while keeping clients informed and at ease. This role is fully remote and requires fluent English and Spanish.

What you’ll do

• Own client onboarding from day one, review attorney consultation notes and the signed representation agreement, identify case type and parties, and create a customized document checklist tailored to case and country of origin.
• Set clients up in the immigration practice management system, configure questionnaires, language settings, and reminders, and send the initial onboarding email with clear steps and timelines.
• Host the Zoom onboarding meeting two days after the initial email, answer questions, align expectations, and establish a weekly cadence for follow ups during onboarding.
• Coordinate documents and data collection, review uploads for completeness and accuracy, request missing items, and guide clients on acceptable formats and sources.
• Draft clean, client ready cover letters and assemble preliminary packets, then route for attorney review. Support online filings through USCIS and Department of State portals when directed.
• Maintain proactive status updates, provide “no update yet” check ins so clients feel supported while cases are pending, and prepare files for interview readiness.
• Field inbound calls and one off questions with patience and clarity, escalating issues that require attorney input.
• Collaborate closely with the attorney and case team, deliver concise updates, spot risks early, and uphold data integrity across systems.
• Model the firm’s service standard, blend technical accuracy with warmth, and help strengthen long term client relationships.

What we’re looking for

• Bilingual fluency in English and Spanish, non negotiable, with clear, empathetic written and verbal communication.
• Client-facing experience in customer service, patient coordination, or legal support roles; immigration experience is a plus.
• Detail focus and accuracy, comfortable working with forms, checklists, and document standards.
• Ownership and resourcefulness, you bring solutions, ask smart questions, and move work forward independently in a remote setting.
• Tech readiness: confident with practice management software (such as Clio and Docketwise), online filing portals, document management tools (including OneDrive and Microsoft products), and phone systems such as RingCentral.

Why you should work here

• Mission with impact, help families stay together and support employers who rely on global talent. Your work reduces confusion and stress for clients at pivotal moments.
• Personalized practice that limits caseload for quality work and values clear, respectful communication.
• Growth path — build mastery in client onboarding and care, and develop toward full case coordination responsibilities as you demonstrate excellence.

Additional notes

• Schedule: 9 AM to 6 PM Eastern, Monday to Friday, remote.
• Training and support: onboarding includes a 30, 60, 90 plan built with the team. Future bonus structures are possible but not promised.

Bring your empathy, organization, and bilingual communication to a firm that treats clients like family and guides them one step at a time. If you care about clarity, kindness, and getting it right, we’d love to meet you.

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