Case Management Coordinator

Select Medical; West Orange (NJ); On-site; USD 30,000 - 44,000; Full time

Benefits offered by this job

Orientation program

Paid time off (PTO)

Comprehensive medical/vision/dental

401(k) company match

Life and disability insurance

Large employee base

Job summary

Kessler Institute for Rehabilitation is hiring a Case Manager Coordinator at our Saddle Brook, NJ location. This full-time role runs Monday through Friday, 7AM to 3PM, with compensation based on experience.

The position supports the case management department, coordinating discharge planning, scheduling, and pre-certification activities, while ensuring smooth interdepartmental communication and patient flow.

Qualifications

• High School diploma or equivalent required.
• Proficiency in typing and computer skills; proficient in office equipment.
• Minimum of one year of administrative/secretarial experience in a medical setting required.

Responsibilities

• Maintain discharge calendar and team conference schedules to support case management.
• Greet patients and visitors; provide basic information about hospital services and referrals.
• Prepare information for team conferences, huddles, and care partner meetings.
• Coordinate and obtain authorization for precertification/recertification; address insurance/benefit issues.
• Ensure department supplies and equipment are available; organize resources.
• Schedule follow-up appointments and coordinate transportation.
• Perform follow-up calls and prepare discharge information for various facilities.
• Utilize hospital systems for billing, case management documentation, census, and reports.

Skills

Administrative skills

Typing

Office software

Education

High School diploma or equivalent

Associates Degree preferred

Tools

Microsoft Office

Job description

Overview

Hospital Name: Kessler Institute for RehabilitationPosition: Case Manager CoordinatorLocation:300 Market Street, Saddle Brook NJ 07663

Schedule: Full-time / Monday - Friday 7AM - 3PMCompensation: $22.50 - $32.00 (based on years of experience)

Our inpatient rehabilitation hospital is committed to providing exceptional and compassionate care to best address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas.

We support your career growth and personal well-being:

• Start Strong: Extensive and thorough orientation program to ensure a smooth transition into our setting.
• Recharge & Refresh: Generous PTO to maintain a healthy work-life balance
• Your Health Matters: Comprehensive medical/RX, health, vision, and dental plan offerings
• Invest in Your Future: Company-matching 401(k) retirement plan, as well as life and disability protection
• Your Impact Matters: Join a team of over 44,000 committed to providing exceptional patient care

Responsibilities

• Supports the functions of the case management department by maintaining tools to enhance operations such as the discharge calendar and team conference schedules.
• Demonstrates flexibility with assignments by managing daily workload and additional assignments as given. Performs routine clerical duties in an efficient and timely manner, e.g. photocopying, filing, faxing. Performs coverage for other departments in the hospital as requested and within the scope of job functions.
• Greets patients, families, vendors and other parties both in person and by telephone. Provides basic information regarding hospital services, department functions and general referral information.
• Communicates with appropriate hospital personnel and prepares needed information for team conferences, daily huddles, family training sessions, care partner meetings, and other related meetings as requested.
• Communicates and obtains authorization of services for precertification/recertification purposes as delegates by the case managers. Communicates insurance and benefit issues to the case managers.
• Ensures that adequate supplies and equipment are available in the department. Maintains and organizes department resources.
• Schedules follow-up appointments and coordinates the necessary transportation.
• Performs follow-up calls as applicable.
• Prepares and faxes the necessary information to discharge services, including sub-acute facilities, home health, outpatient, follow-up physicians, and DME, under the direction of the case manager.
• Utilizes appropriate computer systems for billing, case management documentation, census, reports, etc.
• Coordinates with other departments to ensure positive fiscal management outcomes for patients.

Qualifications

Minimum Qualifications

• High School diploma or equivalent required.
• Proficiency in office skills, including typing and computer skills, and in the use of office equipment required.
• Minimum of one year of administrative/secretarial experience in a medical setting required.

Preferred Qualifications

• Previous experience within a case management department and/or rehabilitation setting preferred.
• Associates Degree preferred

Additional Data

Equal Opportunity Employer/including Disabled/Veterans