Case Coordinator Assistant

Catholic Charities of the Diocese of Arlington; Sterling (VA); On-site; USD 30,000 - 32,000; Full time

Benefits offered by this job

Medical plans

Holiday leave

Family Medical Leave

Flexible work options

Tuition reimbursement

Retirement plans

Job summary

Catholic Charities Diocese of Arlington (CCDA) Emergency Assistance ministry seeks an EA Case Coordinator Assistant in Sterling, VA. The role supports EA staff with administrative tasks, referrals, and timely emergency assistance applications.

The position involves coordinating resources, maintaining files, and assisting with inquiries and vendor payments, with travel within the diocese as needed. TD readiness and bilingual capability are valued.

Qualifications

• Associate's degree with at least 1-year experience in the provision of human services is preferred.
• Experience assisting underserved populations preferred.
• Fluency in Microsoft Office (Excel, Word, Outlook) and other relevant web and software applications.
• Experience with database data entry required.

Responsibilities

• Provide referrals and weblinks for applicants to access services within CCDA programs or externally for housing, employment, and other basic needs.
• Research new community resources and maintain up-to-date referral resources for the ministry.
• Maintain up-to-date and accurate client files and databases.
• Work collaboratively with case managers and collateral contacts in identifying needed resources for applicants.
• Assist EA case coordinators with responding to inquiries and ineligible applicants.
• Update EA Partner referral autoreplies.
• Provide direct support to Program Director for budget, client assistance and vendor payment administration.

Skills

Multitasking

Communication skills

Teamwork

Independent work

Spanish language

Education

Associate's degree

Tools

MS Office

Database entry

Job description

CCD Loudoun Regional Office, 113 Executive Dr., Sterling, Virginia, United States of America

Job Description

Posted Thursday, September 3, 2026 at 4:00 AM

Catholic Charities seeks to implement the Church's mission of social justice in the Diocese of Arlington in ways that strengthen individuals, families, and communities. In addition to a purpose-based work environment, CatholicCharities offers a generous benefit package including medical plans, generous holiday leave, paid Family Medical Leave*, flexible work options, career development, Diocesan tuition reimbursement*, retirement plans and much more.

Ministry: Emergency Assistance

Primary Office : Sterling, VA

Telework Available : No

Hourly Wage Range: $21.91 - $22.38

Position Description :

Catholic Charities Diocese of Arlington (CCDA) Emergency Assistance (EA) ministry provides funds to individuals and families experiencing a financial emergency. The EA Case Coordinator Assistant is responsible for assisting EA staff with administrative tasks such as responding to emails from individuals and agency referrals requesting emergency financial services and assisting applicants in completing accurate and timely emergency assistance applications.

Position Responsibilities:

• Provide referrals and weblinks for applicants to access services within CCDA programs or externally for housing, employment, and other basic needs.
• Research new community resources and maintain up-to-date referral resources for the ministry.
• In alignment with Agency and Ministry standards, maintain up-to-date and accurate client files and databases.
• Work collaboratively with case managers and collateral contacts in identifying needed resources for applicants.
• In alignment with Ministry standards, assist EA case coordinators with responding to inquiries and ineligible applicants.
• Responsible for updating EA Partner referral autoreplies.
• Provide direct support to Program Director for budget, client assistance and vendor payment administration.

Other Duties :

• Willing to travel within the Diocese of Arlington as needed.
• Willing to uphold Catholic social teaching in the workplace.
• Assist with client events and community outreach.
• Other job-related duties as assigned.

Qualifications & Skills:

• Able to multi-task in a fast-paced work environment.
• Effective listening, written and oral communication skills in English; additionally bilingual in written and spoken Spanish preferred.
• Ability to adapt communication methods to meet cultural preferences with sensitivity.
• Ability to work in a team setting and independently with minimal supervision.
• Ability to learn new tasks and procedures, comply with processes, complete tasks independently, make timely decisions in the context of a workflow.

Education & Experience:

• Associate's degree with at least 1-year experience in the provision of human services is preferred.
• Experience assisting underserved populations preferred.
• Experience working with volunteers preferred.
• Fluency in Microsoft Office (Excel, Word, Outlook) and other relevant web and software applications.
• Experience with database data entry required.

Physical Demands :

Must be able to stand; walk; sit; use hands and fingers to handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear. Must occasionally lift and/or move up to 25 pounds.

Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Vacation, Sick, 15 paid holidays in 2026, Employee Assistance Program. After 1 Year: Retirement Plan.

Thank you for your interest in joining Catholic Charities, Diocese of Arlington in the crucial work we do. Catholic Charities appreciates the time and effort it takes to submit an application.

CCD Loudoun Regional Office, 113 Executive Dr., Sterling, Virginia, United States of America