Case Administrator

United States District Court Eastern District Of Wisconsin; Milwaukee (WI); On-site; USD 57,000 - 102,000; Full time

Benefits offered by this job

Credit for prior government service

11 paid holidays per year

Paid annual leave

Paid sick leave

Situational telework authorized

Retirement benefits

Thrift Savings Plan

Job summary

United States District Court Eastern District Of Wisconsin is seeking a full-time Case Administrator to support Judge Stadtmueller's chambers. You will manage day-to-day case handling, ensure timely, accurate court documents filed via CM/ECF, and maintain complete data for reporting.

You will coordinate schedules with court participants, court reporters, and interpreters while liaising with attorneys and staff.

Qualifications

• Two+ years of progressively responsible clerical/administrative experience in a court or legal setting.
• Ability to apply directives, laws, protocols and regulations in routine IT/document tasks.
• Proficiency in Word processing, data entry or report generation using automated software.

Responsibilities

• Manage day-to-day case management to ensure accuracy, quality and timeliness of court documents.
• Perform formatting/QA checks before electronic filing via CM/ECF.
• Compile data for statistical reports and maintain the judge's calendar.

Skills

Written communication

Microsoft Office

Excel

PowerPoint

Adobe Acrobat

Outlook

Education

Associates degree

Bachelor's degree

Advanced professional degree

Tools

CM/ECF

Job description

Announcement #: 26-04
Location: Milwaukee, WI
Appointment: Full-time/Permanent
Open: 08/21/26
Priority: 9/18/26
Closes: Open Until Filled
Salary Ranges:
CL/26-27
$56,862 - $101,544
* Actual starting salary dependent upon applicants qualifications

POSITION OVERVIEW

This position is a component of the District Court Clerk's Office; however, the successful candidate will be directly assigned to work in the chambers of U.S. District Judge, J. P. Stadtmueller. Applicant will be responsible for day-to-day case management to ensure the accuracy, quality and timeliness of court-initiated documents and proceedings processed via the court's automated electronic filing system (CM/ECF). Performs formatting/quality assurance checks prior to documents being electronically uploaded and filed. Compiles accurate data for use in completing statistical reports.

The case administrator also maintains the court's calendar; manages the scheduling of all court proceedings, including the presence of necessary case participants including court reporters and interpreters; receives and reviews incoming electronically filed documents and mail to determine conformity with established rules, practices and protocols.

Judge Stadtmueller's case administrator is responsible for the assignment of civil and criminal cases to each of the judge's law clerks and maintains a perpetual case assignment inventory in spreadsheet form using Excel, all while serving as liaison between the clerk's office, attorneys, the public and the judge to ensure that each assigned case proceeds efficiently and smoothly.

Performs such other administrative, operational, or technical support duties as may be assigned.

REQUIRED QUALIFICATIONS

Applicants' preferred educational background includes associates, bachelors, or advanced professional degree from an accredited college or university.

Applicant must have two or more years of progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical or administrative procedures, preferably in a court or legal setting. This experience must have included the demonstrated ability to apply a body of directives, laws, protocols and regulations which involve the routine use of automated software for word processing, data entry or report generation. Advanced skills in written communications, including the writing, editing and
proofreading of documents to include demonstrated proficiency with Microsoft Office- Word, Excel and PowerPoint; Adobe Acrobat and Outlook.

ADDITIONAL REQUIREMENTS:

• The ability to communicate effectively, exercising good judgment and tact,
• The ability to serve as the courts public face with a sincere desire to interact with the public in a courteous professional manner while working harmoniously with other court personnel in a team-based organization,
• The ability to be detail orientated while multitasking and meeting significant deadlines, and
• The ability to think critically while applying emotional intelligence to each situation.

Applicants with a career goal of serving the public interest in court administration are encouraged to apply for this position.

The United States District Court is an Equal Opportunity Employer

CONDITIONS OF EMPLOYMENT

This is a Sensitive Position within the JudiciaryProof of citizenship, and satisfactory completion of a background and fingerprint check are required as a condition of employment. Employees may be hired provisionally pending the completion of a background check.

Employees of the United States Courts serve as "Excepted Service" appointments and, as such, are considered "At Will" employees. Federal Government Civil Service classifications and/or regulations do not apply. However, court employees, if otherwise eligible, may receive the same benefits as other Federal Government employees together with Judiciary-only benefits. Federal employees are required to use the Electronic Fund Transfer (EFT) for payroll deposits.

BENEFITS

A generous benefits package is available and includes:

• Credit for prior government service
• A minimum of 11 paid holidays per year
• Paid annual leave
• Paid sick leave
• Situational telework authorized
• Retirement benefits
• Optional participation in the thrift savings plan
• Optional participation in the choice of Federal Employees' Health Benefits
• Optional participation in the choice of Supplemental Dental and Vision Insurance
• Optional participation in choice of Federal Employees' Group Life Insurance
• Optional participation in the Flexible Benefits Program

Eastern District of Wisconsin

The United States District Court for the Eastern District of Wisconsin is part of the judicial branch of the federal government. Federal courts hear cases involving the constitutionality of laws, as well as civil disputes between citizens of different states and cases involving criminal violations of federal law.

There are 94 district courts in the country with at least one in every state and in all U.S. territories.

Wisconsin is bifurcated geographically and consists of two districts- the Eastern District and the Western District. The Eastern District of Wisconsin is made up of the 28 easternmost counties, which is further divided into two divisionsMilwaukee and Green Bay. There are approximately 3.4 million residents within the Eastern District of Wisconsin's jurisdiction.

Salary/Compensation: $56,862 - $101,544 per year