Case Administrator I/II

United States Courts; Washington, Northern (District of Columbia, KY); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Paid vacation and sick leave

Health and life insurance

TSP retirement plan with matching

Transit subsidy

Job summary

Judicial Panel on Multidistrict Litigation in Washington, DC seeks a Clerk to manage case progression, docketing, and public inquiries. The role requires accurate case record maintenance and adherence to Panel rules, with telework eligibility after an orientation period.

The position emphasizes data integrity, customer service, and procedural compliance within a federal court setting.

Qualifications

• High school graduate or equivalent.
• One year specialized clerical experience equivalent to CL-23 for CL-24 or CL-24 for CL-25, involving routine clerical procedures and keyboard work.
• Data entry and CM/ECF familiarity are preferred for this role.

Responsibilities

• Manage cases from opening to closing to ensure timely progression.
• Docket and maintain accurate case records; perform quality control on docketed entries.
• Provide excellent customer service on case status and electronic filing instructions.
• Open new case files, docket initial events, and verify deadlines before closing orders.
• Scan and archive documents; assist the public with file requests and procedures.
• Test new procedures and provide feedback to management; ensure proper noticing.

Skills

Clerical Experience

Data Entry

Customer Service

Case Management

Attention to Detail

Education

High School Diploma

Tools

CM/ECF

Job description

Court Name/Organization Judicial Panel on Multidistrict Litigation

Overview of the Position This position is in the Clerk’s Office of the U.S. Judicial Panel on Multidistrict Litigation (Panel). The incumbent reports to the Operations Supervisor. The incumbent manages the progression of cases from opening to final disposition and is proficient in management and maintenance of official case records. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs all necessary noticing, administrative and clerical tasks. The incumbent also reviews filed documents to determine conformity with the Panel’s rules and to ensure that all orders and automated entries are appropriately and accurately docketed. After a six month orientation period, the incumbent may be eligible to participate in the court’s telework program.

• Duties to be performed include, but are not limited to the following:
• Manage cases as efficiently as possible from opening to closing. Review, identify, and research the accuracy, timeliness and quality of data entered into the case record. Make corrections to the case record to comply with local and national procedures. Ensure that all case files and related information are accessible. Manage cases to ensure timely progression. Perform quality control on attorney-docketed entries.
• Prepare and analyze required reports. Check data from reports in order to meet quality assurance criteria. Check for prior or prohibited filings.
• Provide excellent customer service when responding to inquiries on case status. Provide information and Electronic Case Files (ECF) instruction to outside customers. Inform customers of required fees.
• Create and process new case files. Open cases in case management system. Docket initial opening events. Audit cases for closing and review the docket to ensure that all necessary documents are entered, and deadlines are met before generating the closing order.
• Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket. Maintain documents in the appropriate location. Answer phone inquiries regarding case status and archive information and court procedures. Provide forms via mail, fax or e‑mail, as required.
• Assist the public with electronic and paper files. Conduct additional research when necessary. Provide archive information for closed cases. Copy files information when requested.
• Test new procedures and processes to provide necessary feedback to management. Provide accurate noticing as required by law. Ensure that mailing records are kept accurate.

General Experience

Required Qualifications

• Candidate must be a high school graduate or equivalent.
• One-year specialized experience equivalent to work at CL 23 for a CL 24 and/or one-year specialized experience equivalent to work at CL 24 for a CL 25. Specialized experience is progressively responsible clerical experience requiring the regular and recurring application of clerical procedures involving the routine use of keyboard skills, specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives, or laws.

Preferred Experience

• Federal court experience with Case Management/Electronic Case Files (CM/ECF) preferred. Data entry experience in a case management system. Prior court experience desirable.

Employee Benefits

Pay System and Benefits

The Judicial Panel on Multidistrict Litigation falls within the Judicial Branch of the U.S. Government. Panel employees are “Excepted Service Appointments”. Excepted Service Appointments are “At-Will” and can be terminated with or without cause by the Panel at any time. Federal Government Civil Service classifications or regulations do not apply. Panel employees are subject to mandatory Electronic Funds Transfer (EFT) for payroll deposit.

Full‑time employees are eligible for a full range of benefits such as paid vacation and sick leave, paid holidays, retirement benefits that include a defined contribution program and the Thrift Savings Plan (TSP). TSP is a 401(k) equivalent program that includes matching contributions. Additional benefits include health and life insurance, disability and long-term care insurance, dental and vision insurance, a Flexible Benefits Program which includes medical and dependent care reimbursement, and transit subsidy program. Appointees are subject to a one-year probationary period.

All new JPML employees will be required to complete an FBI fingerprint‑based national criminal database and records check and pass a public trust suitability check. Employees must adhere to the Code of Conduct for Judicial Employees, which is available upon request.

Selection Process

Only qualified applicants will be considered. Incomplete applications may not be considered. The Panel does not pay travel expenses for interviews. The Panel reserves the right to modify the conditions of this job announcement or to withdraw the announcement without prior written or other notice. All information provided by applicants is subject to verification and background investigation. False statements or omission of information on any application materials may be grounds for non‑selection, withdrawal of an offer of employment or dismissal after being employed.

Additional Information About Us

The Panel is a statutory national court under federal jurisdiction and is governed principally by 28 U.S.C. § 1407. It was created by Congress in 1968. The statute provides that the Panel shall consist of seven Article III judges appointed by the Chief Justice, each of whom must reside in a different Circuit. The statute gives the Panel the authority to “centralize” related actions pending in different districts by ordering the transfer of all such actions into a single district for pretrial management. The Panel is headquartered in Washington, D.C.

• The Federal Court practices zero tolerance for illegal drug use.
• Those applicants selected for further consideration may be subject to testing.
• Applicants must be a U.S. citizen or eligible to work in the United States.

Questions may be addressed to Glenda Magruder, Administrative Officer, at [phone].

The federal Judiciary is an Equal Employment Opportunity employer.