Cascades Events Services - Event Asst

Oregon State University; Oregon (IL); On-site; USD 10,000 - 60,000; Part time

Job summary

An established institution seeks enthusiastic Student Event Assistants to support university events and conferences. This role offers flexible part-time hours tailored to event schedules, allowing students to gain valuable experience in event management. Responsibilities include assisting with event setup, providing customer service, and ensuring a welcoming atmosphere. Ideal candidates will be enrolled in a high school or college, demonstrating reliability and strong communication skills. Join a dynamic team and contribute to memorable experiences at university events while balancing your academic commitments.

Benefits

T-shirt and rain jacket provided

Flexible work schedule

Professional development opportunities

Qualifications

• Must be enrolled in a high school or college program.
• Ability to lift and carry up to 50 lbs.

Responsibilities

• Assist with event setup and breakdown including furniture and equipment.
• Provide support during events including guest check-in and customer service.

Skills

Customer Service

Event Setup

Communication Skills

Organizational Skills

Education

High School Enrollment

College Enrollment

Tools

Microsoft Office Suite

Job description

Please see Special Instructions for more details.

When applying you will be required to attach the following electronic documents:

1). Cover Letter: Please include a one-page cover letter with a brief overview of yourself, your professional/leadership background, and your interest in this position.

2).Resume: Please include a one-page resume outlining your relevant work experience.

For additional information please contact: Quentin Comus at [e-mail].

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.

Position Information

Job Title

Appointment Type

Appointment Type Student Employee

Job Location

Position Appointment Percent

Position Appointment Percent 100

Appointment Basis

Appointment Basis 12

Pay Method

Pay Method Hourly

Pay Period

Pay Period 16th - 15th of the following month

Pay Date

Pay Date Last working day of the month

Remote or Hybrid option?

Min Hourly Rate

Min Hourly Rate $14.70 (Standard); $13.70 (Non-Urban); $15.95 (Portland Metro)

Max Hourly Rate

Max Hourly Rate $21.00 (Standard); $20.50 (Non-Urban); $21.50 (Portland Metro)

Position Summary

This recruitment will be used to fill a pool of part-time Student Event Assistants within the Event Services Unit at Oregon State University-Cascades, located in Bend, Oregon. Applications will be accepted year-round for the 2025-26 academic year. Student Event Assistants support the preparation, execution, and breakdown of university events and conferences. Students can expect to work based on event schedules and staffing needs, with flexibility during both the summer term and academic year.

Position Duties

• Event Setup and Breakdown: Assist with setting up and dismantling event furniture, signage, equipment, catering materials, and A/V components.
• Event Support: Provide support during events including guest check-in, event monitoring, customer service, assisting with catering and/or A/V needs, and ensuring event spaces remain safe and welcoming.
• General Event Logistics: Assist Event Managers and Coordinators in preparing supplies, organizing storage spaces, and maintaining event equipment.
• Campus Representation: Represent Event Services professionally to event clients, campus partners, and community guests.
• Youth Protection, Food Safety, and Alcohol Compliance Support: Serve as an Authorized Adult when supporting events involving youth participants. Assist with food safety monitoring and alcohol service compliance when applicable to event operations.
• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services ( USCIS ). A reduced course load is approved by the Office of International Services ( OIS ), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Ability to lift and carry up to 50 lbs.
• Ability to be reliable, punctual, and professional.
• Ability to work independently and collaboratively.
• Demonstrate basic organizational and communication skills.

Preferred (Special) Qualifications

• Current full-time OSU -Cascades student or degree partnership student with OSU -Cascades and COCC , with a cumulative GPA of 2.50 or higher.
• Previous experience in event setup, customer service, or related fields.
• Proficiency in Microsoft Office Suite.
• Possess or willingness to obtain OLCC Alcohol Server Permit within 30 days of hire (employer-paid if applicable).
• Possess or willingness to obtain Oregon Food Handler’s Card within 30 days of hire (employer-paid if applicable).
• Possess or willingness to obtain Authorized Adult status from OSU’s Office of Youth Protection.

Working Conditions / Work Schedule

Working Conditions/Work Schedule

• Part-time, flexible employment based on event schedules and staffing needs.
• Shifts will be posted for students to review and select based on their availability; there are no standard weekly hours or assigned schedules.
• Evening and weekend shifts may be available depending on event needs.
• Work involves physical tasks including lifting, moving, standing, and walking for extended periods.
• Work may be performed indoors or outdoors in various weather conditions.

Compensation

• $17.30/hour, approximately 5 hours/week.
• T-shirt, knit-pullover, rain jacket, and nametag provided during training.
• Students submit a monthly timesheet for supervisor approval on the 15th of each month and are paid at the end of each month.

Training Provided

• Mandatory training on abuse prevention and reporting, information technology security, youth protection, and diversity/inclusion.
• Job-specific event setup, safety, and customer service training (see Anticipated Hiring Schedule).
• Opportunities for professional development and team-building activities throughout the year.

Anticipated Hiring Schedule

• Applications Accepted: Ongoing, year-round
• Fall 2025 Priority Deadline: Friday, August 29
• Winter 2026 Priority Deadline: Friday, December 12
• Spring 2026 Priority Deadline: Friday, March 6
• Training Sessions:
• Fall 2025: Friday, September 26 from 8 a.m. to 10 a.m. at OSU -Cascades.
• Winter 2026: Friday, January 9 from 8 a.m. to 10 a.m. at OSU -Cascades.
• Spring 2026: Friday, April 3 from 8 a.m. to 10 a.m. at OSU -Cascades.

Posting Number

Posting Number P12133SE

Number of Vacancies

Number of Vacancies 4

Anticipated Appointment Begin Date

Anticipated Appointment Begin Date 09/24/2025

Anticipated Appointment End Date

Anticipated Appointment End Date 06/30/2026

Posting Date

Posting Date 05/08/2025

Full Consideration Date

Closing Date

Closing Date 06/30/2025

Indicate how you intend to recruit for this search

Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students

Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

1). Cover Letter: Please include a one-page cover letter with a brief overview of yourself, your professional/leadership background, and your interest in this position.

2).Resume: Please include a one-page resume outlining your relevant work experience.

For additional information please contact: Quentin Comus at [e-mail].

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval.

Supplemental Questions

Required fields are indicated with an asterisk (*).

Notice of Availability:
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, Oregon State University publishes an Annual Security and Fire Safety Report covering each university campus location. The report includes important information about safety protocols, a wide range of current security policies, fire safety practices, helpful university and local resources, and crime prevention programs, as well as crime and fire statistics for the previous three calendar years. A paper copy of the report can be requested for no charge by emailing [e-mail] .