Carolina Point - Admin Assistant III

CPY0001 Young Life Incorporated; United States; On-site; USD 27,000 - 34,000; Full time

Job summary

Young Life Administrative Assistant III supports the Camping Services team, helping provide excellent camping experiences and Christ-like hospitality for guests, staff, and vendors. The role involves scheduling, document prep, and coordination of travel and meetings within the Camping Services department.

The position requires 3–5 years with Young Life staff or equivalent experience, strong organizational skills, and proficiency in Microsoft Office, including Excel.

Qualifications

• Three to five years of Young Life staff experience.
• College degree or two years administrative experience required.
• Proficiency with Microsoft Office; advanced Excel skills.

Responsibilities

• Support the Camping Services coordinator and Camping Services operations.
• Prepare documents, schedule meetings, take minutes, coordinate travel.
• Demonstrate Christ-like hospitality and professional communication with guests and staff.
• Assist in budgeting, expense reporting, and financial reconciliation.

Skills

Organizational skills

Communication

Hospitality

Customer service

Education

College degree or equivalent

Business school

Tools

Microsoft Office

Excel

Job description

Administrative Assistant III Summary:

This position uses strong organizational and administrative gifts to support the Camping Services coordinator and serve Young Life Camping in our calling to equip Young Life staff by providing excellent camping experiences for kids to encounter Jesus Christ.

Essential Duties:

Spiritual Formation: Intentionally provide opportunities for staff to grow deeper in their relationship with Jesus. Participate in opportunities for growing deeper in your relationship with Jesus With direction from supervisor, develop an annual personal spiritual growth plan. Actively participate and contribute in department devotional and prayer times.

Interpersonal Relationships: Help build relationships that reflect the character of God with guests, staff, vendors and neighbors to foster healthy community. Build relationships that reflect the character of God with guests, staff, vendors and neighbors to foster healthy community. Coordinate camping department team building events including birthday celebrations, holiday parties and more. Work cooperatively with other departments in the mission on issues related to Camping Services.

Attentive Hospitality: Equip servant leaders who anticipate and respond to the needs of our guests, staff and vendors, through Christ-like service. Demonstrate a posture of service that anticipates guest needs and responds with professionalism through intentional decisions and systems. Offer hospitality to all guests, whether in person, over the phone, or in writing. Maintain professional written and verbal communication to serve guests, staff, and vendors. Represent Camping Services and the Camping Services coordinator in a friendly and professional manner, demonstrating flexibility, resourcefulness and an attitude of Christ-like service. Support the Camping Services coordinator with administrative duties such as scheduling meetings, preparing documents, taking minutes, scheduling travel, etc. Help coordinate hospitality for the Camping Leadership Team when they have meetings at the service center.

Comprehensive Stewardship: Manage with integrity the finances, people, buildings and equipment that have been entrusted to our ministry. Manage with integrity the finances, people, buildings and equipment that have been entrusted to our ministry through the Camping Services Coordinator. Prepare the yearly budget, submit monthly expense reports, and reconcile cash flow monthly. Act as a content steward for camping in the cloud. Manage socialization of camp staff training events.

Talent Development: Through a consistent and accountable evaluation process, we identify and provide opportunities for staff in continuing education, leadership development, career-pathing and cross-training. Demonstrate a desire to grow through engagement in the Individual Development Plan process and participation in training and development opportunities. Intentionally pursue opportunities in mission leadership, personal growth, and development.

Embracing Excellence: Standing on the platform of national standards and metrics we gladly prepare an environment that glorifies Jesus Christ. Execute daily responsibilities with attention to the standards and metrics required for excellent camping services operations. Coordinate every aspect of Camp Staff Training and Development training events including but not limited to: registration, travel, communication, and event materials. Send course/event evaluation (feedback) questionnaires following training courses/events and compile and communicate results.

Camp or Job Specific Working Conditions:

Open office environment Occasional travel Education: College degree, business school or two years administrative experience required

Qualifications and Experience Required For The Job:

Three to five years of Young Life staff experience. Self-motivated, detail-oriented with the ability to work independently. Ability to anticipate needs. Driven to initiate and execute assigned tasks. Strong organizational skills; can create new structures and systems. Ability to manage and prioritize concurrent duties. Displays positive relational skills. Demonstrates excellence in communication skills - technical, written and verbal. Able to communicate at all levels in the organization. Hospitable, Christ-like attitude of servant leadership. Ability to maintain confidentiality. Demonstrated proficiency and creativity with Microsoft Office; advanced Excel skills. Personal passion to know, love and follow Jesus Christ; Christ-like attitude of servant leadership.

Job description may not be directly applicable to role at Carolina Point.

Carolina Point YL Camp is located 30 Minutes outside of the nearest town, Brevard, NC. There is no staff housing available on property and staff are expected to commute.

Notes: Young Life is a relational ministry. Staff must be able to convey a sense of Christ-like hospitality and concern for guests and staff. Responding to the unexpected needs of a guest in a prompt and professional manner is important. All staff members are expected to represent Young Life positively and professionally within the community and be able to work with and minister to the volunteer high school and college-age young people who attend our camp.

Job Specific Working Conditions:

The anticipated hourly rate for this position can range from $19.60 - $24.53 depending on relevant experience and education, working location, and scheduled weekly hours.

Young Life camps facilitate leader-centered ministry in the lives of kids and provide extraordinary environments where kids can encounter Jesus and grow in their faith. The entire Young Life camping experience is a strategy for supporting the mission ,vision, values and methods of ministry that we uphold.