Career Success Coordinator

RiseMe; Pennsylvania; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Medical (including prescription)

Dental

Vision

Retirement plans

Tuition assistance

Disability insurance

Flexible spending accounts

Job summary

Thomas Jefferson University is seeking a Career Success Coordinator to provide comprehensive operational, programmatic, and administrative support to the Office of Academic & Career Success (OACS) in Philadelphia, PA. You will plan and execute in-person and virtual events, assist students and employers, and drive outreach efforts to boost engagement.

The role includes managing budgets, resources, and databases, supervising student workers, and supporting accessibility and conduct initiatives.

Qualifications

• Associates Degree required. Bachelor Degree preferred.
• Previous administrative experience in student affairs or university administration preferred.

Responsibilities

• Lead planning and execution of in-person and virtual events for OACS, including career fairs at various campuses, overseeing scheduling, venue coordination, catering, event communications, audiovisual support, and financial processing.
• Conduct departmental operations, including financial management and purchasing, timekeeping processes, supervising student employees, and oversight of facilities and physical spaces.
• Develop student resources and workshops for academic and career success; complete resume reviews.
• Manage administrative operations related to student conduct processes and behavioral intervention team, including coordinating schedules, communications, documentation, and case logistics.
• Coordinate administration of student accommodations, exam logistics, confidential materials, and assistive technology resources for equitable access.
• Develop and implement employer engagement and outreach strategies to strengthen recruiting partnerships; analyze engagement data.
• Manage departmental technology platforms and databases, ensuring data integrity, reporting accuracy, and providing technical support to students, employers, and alumni.
• Prepare monthly and annual reports on student engagement, program participation, events, workshop effectiveness, and budgets.

Skills

Event planning

Customer support

Social media management

Reporting & analytics

University processes

Budgeting

Education

Associates Degree required

Bachelor Degree preferred

Tools

Handshake

Banner

Maxient

TouchNet

Workday

Job description

Number of Positions In Requisition

1

Job Details

The Career Success Coordinator provides comprehensive operational, programmatic, and administrative supports to the Office of Academic & Career Success (OACS). This role leads the planning and execution of OACS programs and events, serves as a key resource to students and employers, and advances student engagement through strategic outreach initiatives and social media management. Further support is provided through the creation of programs and resources and administration and optimization of departmental databases. Additionally, the position supports key institutional initiatives led by the Associate Provost, including accessibility and accommodation services, student conduct administration, the behavioral intervention team, and special projects.

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Lead the planning and execution of in-person and virtual events for OACS, to include career fair events on Center City and Dixon campuses, by overseeing all logistical operations such as scheduling, venue coordination, catering, event communications, audiovisual support, and financial processing.
• Conduct departmental operations, including financial management and purchasing, timekeeping processes, supervising student employees, and oversight of facilities and physical spaces.
• Develop student resources and workshops for academic and career success; complete resume reviews.
• Manage administrative operations related to the student conduct process and behavioral intervention team, including coordinating schedules, communications, documentation, and case logistics among multiple participants.
• Coordinate the administration of student accommodations, including exam logistics, secure handling of confidential materials, and oversight of assistive technology resources to ensure equitable access.
• Develop and implement employer engagement and outreach strategies to strengthen recruiting partnerships; analyze engagement data.
• Manage departmental technology platforms and databases, ensuring data integrity, reporting accuracy, and providing technical support to students, employers, and alumni.
• Prepare monthly and annual reports on student engagement, program participation, events, workshop effectiveness, and budgets.
• Performs additional duties as assigned

Competencies (Knowledge, Skills, and Abilities Required)

• Customer and technical support with preference for student facing experience
• Event planning & management
• Reporting and Management of systems like Handshake, Banner, Maxient, TouchNet, Workday, etc
• Understanding of university processes and protocols
• Department budgeting
• Social media account management

Minimum Education and Experience Requirements

Education

• Associates Degree required. Bachelor Degree preferred.

Experience

• Previous administrative experience in student affairs or university administration preferred.

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

130 S 9th Street, Philadelphia, Pennsylvania, United States of America

Benefits

• medical (including prescription)
• supplemental insurance
• dental
• vision
• life and AD&D insurance
• short- and long-term disability
• flexible spending accounts
• retirement plans
• tuition assistance
• voluntary benefits, which provide colleagues with access to group rates on insurance and discounts
• colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service.
• all colleagues, including those who work less than parttime (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

Company Description

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

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