Career Services Associate

San Joaquin Valley College; Temecula (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading educational institution seeks a Career Services Associate to support students in achieving externship placements and employment post-graduation. The role includes conducting job development activities, coordinating externships, and providing career skill workshops. Ideal candidates will possess strong communication and organizational skills, with a background in career services or job development.

Qualifications

• Minimum 3 years in job development or career services.
• Strong verbal and written communication skills.

Responsibilities

• Conducts employer and job development activities.
• Coordinates and supervises the externship process.
• Provides support for resume and interview preparation.

Skills

Communication

Organization

Problem-Solving

Analytical Thinking

Education

Bachelor's Degree

Associate Degree

Tools

Microsoft Office Suite

Excel

Job description

Summary:

The Career Services Associate ensures that students and graduates are supported through various tasks and activities to achieve externship placement and post-graduation employment.

The Career Services Associate has five essential job functions: Employment support, Externship placement, Certification Track, and Career Services Skill Development. The Career Service Associate will build relationships and communicate with employers and students. They work with students before graduation to prepare them for the practical application of their skills and entering the job market. Our activity-based management system sets relationship-building and metric goals for every Career Services function to achieve employment start outcomes.

The Career Services Associate works primarily with students interested in one of San Joaquin Valley College’s core or linear programs. These programs typically start every 5 to 16 weeks and can include onsite, blended, and fully online certificate and degree programs and degree completion programs.

Essential Duties and Responsibilities:

• Conducts employer and job development sales activities such as outbound calls and site visits.
• Meets and exceeds daily, weekly, and activity goals to achieve employment start goals.
• Maintain relationships with students and graduates to ensure appropriate interaction with
  employers.
• Contact potential sites for developing new student externships to hire opportunities.
• Coordinates and supervises the externship process and provides midterm reviews to increase extern to-hire opportunities.
• Supports the monitoring of attendance and performance of the student on externship
• Monitors graduates as they complete licensure to maintain connections and provide support to gain
  employment.
• Provides support to help students prepare resumes, employment search strategies, and interview
  techniques.
• Partners with students in job search strategies and coaching that leads to employability.
• Conducts career skill workshops on a variety of career topics like resume writing, interviewing,
  professionalism and externship
• Attend business functions, trade shows, and professional organizations’ meetings for networking and
  employer development.
• Adheres to all compliance and performance standards as it relates to employment start
  confirmations, metric activities, and student interaction documentation
• Maintains timely and accurate documentation of physical and electronic records.
• Supports campus goals and initiatives by supporting activities, events, and graduation ceremonies.
• Engages with the entire College Campus community, cross-departmental meetings, events and
  activities as appropriate.
• Completes other duties as assigned.

Supervisory Responsibilities: This position does not have direct supervisory responsibilities.

Competency: To perform the job successfully, an individual should demonstrate the following competencies:

Core Competencies:

Integrity and Ethics - Demonstrates personal integrity; serves as a positive example of why others should trust the motives of the organization; views self as a reflection of the organization by following through on commitments and accepting ownership of mistakes; treats people with respect; keeps commitments; inspires the trust of others and upholds organizational values.

Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follow through on commitments.

Adaptability – Responds to change with a willingness and ability to learn new ways of working. Adapts approach and demeanor in real-time to match the shifting demands of different situations.

Organization Support – Supports the organization’s goals and values. Is keenly aware of the time frame in which tasks or projects need to be done; accepts and mirrors the level of urgency conveyed by the manager or customer being served; puts priority on the needs of the organization or the needs of its customers. Fosters collaboration and teamwork across the Institution.

Communication – Develops and delivers communication that conveys a clear understanding of the unique needs of different audiences. Listening to others allows them to make their point.

Job Competencies:

Business Acumen – Leverages knowledge of the business to develop solutions balancing business needs with organizational risk.

Analytical Thinking – Synthesizes complex or diverse information to identify trends and develops proactive solutions to minimize risks to the business.

Conflict Resolution – Takes actions that resolve conflicts in a manner that is best for both the organization and the individuals involved; addresses complaints and problems quickly and effectively; keeps all parties informed of the status.

Professional Development – Commits to his/her professional development and personal development to stay current in field.

Language Skills – Strong verbal and written communication skills; ability to build relationships and influence hiring decisions.

Computer Skills – To perform this job successfully, an individual should have experience with Microsoft Office Suite, intermediate Excel skills. Experience in working with customer relationship management solutions.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty listed above satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

Education and/or Experience
A minimum of a Bachelor degree preferred, Associate Degree required. Must possess a minimum of 3 years of job development, career services, outbound sales or agency recruiting experience. Must have superior organizational, problem-solving, multi-tasking, and time management skills. Excellent interpersonal,
written, and oral communication skills are required. Must have proficiency with Microsoft Office Suite – Outlook, Word, Visio, Excel, and PowerPoint.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is frequently required to walk. The employee is occasionally required to stand; climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions and outside weather conditions. The noise level in the work environment is usually moderate.

All qualified applications with arrest or conviction records will be considered for employment. To ensure the safety and integrity of our operations, it is imperative that a review of all applicants' criminal history is conducted. Failure to do so poses a significant risk to the Employer, potentially compromising both business operations and the organization's reputation. As part of our standard hiring process, all candidates offered a position at San Joaquin Valley College Inc. will undergo a thorough background screening. This includes education verification, county and national criminal background checks, a motor vehicle report, and social security number trace/verification along with an address history search. Depending on the specific position, additional requirements may apply, such as drug testing, a Fraud and Abuse Control Information System check, and verification for access to the National Student Loan Database System.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.