Career Services Advisor (On-site)

Pima Medical Institute; Houston (TX); On-site; USD 28,654 - 34,384; Full time

Benefits offered by this job

ESOP

401(k) Plan

Medical, Dental, Vision insurance

PTO and holidays

Job summary

Pima Medical Institute in Houston, TX is seeking a Career Services Advisor to support students and graduates in launching healthcare careers. This on-site, full-time role focuses on externship site development, student matching, and placement coordination, with strong emphasis on career coaching and graduate employment support.

You will ensure compliance and maintain accurate records, while guiding students through career readiness activities and job search strategy.

Qualifications

• Two years of recruitment or staffing experience.
• Associate degree preferred; high school diploma required.
• Proficient with Microsoft Office, Google Workspace, and video conferencing tools.
• Equivalent combinations of training, education, or experience will be considered.

Responsibilities

• Market development: acquire externship sites via calls, outreach, and alumni/faculty networks.
• Student matchmaking: pair students with externship sites based on skills and instructor input.
• Placement coordination: manage externship interviews and site assignments with supervisors.
• Clinical monitoring: visit sites to track progress and oversee evaluations.
• Career coaching: conduct resume/cover letter workshops, networking, and interview skills.
• Graduate support: guide graduates on job search and available openings.

Skills

Relationship building

Communication

Ethical & culturally competent

Detail-oriented

Education

Associate degree preferred

High school diploma required

Tools

Microsoft Office

Google Workspace

Video conferencing tools

Job description

Career Services Advisor

Location: Houston, TX | Campus: On‑Site | Type: Full‑Time | FLSA Status: Non‑Exempt

Professional Summary: Launching Healthcare Careers in Houston

Key Responsibilities

• Market Development: Proactively acquire new externship sites through cold calling, direct telephone sales, networking via professional associations, and leveraging alumni/faculty connections.
• Student Matchmaking: Pair students with the optimum externship site based on skills/assessment checklists and instructor input.
• Placement Coordination: Coordinate externship interviews and complete site assignments directly with site supervisors.
• Clinical Monitoring: Conduct site visits to monitor student progress, facilitate midterm and final evaluations, and oversee required actions to overcome challenges.
• Career Coaching: Conduct workshops on resume and cover letter writing, networking, interviewing techniques, and soft skills improvement.
• Graduate Support: Advise not‑yet‑placed graduates on optimizing job search activities and maintaining lists of available job openings.

Administrative & Compliance

• Documentation Audit: Ensure all requisite documentation (background checks, CPR/OSHA/HIPAA certifications, immunizations, etc.) is complete before placement.
• Data Integrity: Record student attendance, telephone call logs, and marketing efforts daily within Campus Nexus.
• Reporting: Generate placement reports from Campus Nexus to monitor student outcomes and detail results versus goals.
• Institutional Governance: Participate in Advisory Board meetings, sharing statistical data regarding retention and placement.

Who You Are

• Relationship Builder: Thrive on building relationships and collaborating with both internal staff and external employers.
• Communication Expert: Possess excellent verbal and written communication skills to effectively support students and graduates.
• Ethical & Culturally Competent: Provide inclusive support while maintaining high ethical standards in decision‑making.
• Detail‑Oriented: Take pride in maintaining an accurate database and ensuring all files are compiled for student exit interviews.

Minimum Qualifications

• At least two (2) years of recruitment or staffing experience.
• Associate degree preferred, high school diploma required.
• Functional knowledge of Microsoft Office Suite, Google Workspace, and video‑conferencing tools.
• Any equivalent combination of training, education, or experience that meets the minimum qualifications will be considered.

Compensation & Benefits

• Hourly Pay: $20.80 – $24.96 per hour.
• Employee Stock Ownership Plan (ESOP) – become a partial owner of the company.
• 401(k) Plan with a 10% Employer Match.
• Comprehensive Medical, Dental, and Vision insurance.
• Paid Time Off (PTO) and paid holidays.