Career Center Advisor

Ohlone College; Fremont (CA); On-site; USD 64,000 - 82,000; Full time

Job summary

Ohlone College in Newark Center is seeking a Career Center Advisor to provide career advising, case management, and coordination of workforce development services for students and community members.

The ideal candidate will manage an active caseload, ensure timely documentation and compliance with WIOA guidelines, and collaborate with campus and community partners to connect individuals with education, training, and employment opportunities.

Qualifications

• Bachelor's degree in social science or related field.
• Three years of increasingly responsible experience in career counseling.
• Must have evidence of responsiveness to and understanding of diverse backgrounds and equity-minded practices.
• A valid California Driver's License.

Responsibilities

• Conduct community and campus outreach regarding career counseling services and program offerings.
• Provide program case management in compliance with grant-funded programs and maintain accurate documentation.
• Deliver individual career counseling and group workshops on job search skills and career pathways.
• Develop and update curriculum for job seeker workshops and coordinate internal/external presentations.
• Review program eligibility and support clients through enrollment and documentation processes.
• Collaborate with campus departments and community partners to align career services with statewide initiatives.

Skills

Career counseling

Case management

Data entry

Communication

Teamwork

Education

Bachelor's degree in social science or related field

Tools

Microsoft Office

CRM & PM Software

Job description

Career Center Advisor

Ohlone College

• Salary: $64,128.00 - $81,888.00 Annually
• Job Type: Full-Time
• Division: President's Office
• Opening Date: 10/15/2026
• Location: Newark Center
• Job Number: 202300214
• Department: President's Office
• Bargaining Unit: California School Employees Association (CSEA)

Ideal Candidate Statement

The ideal candidate is an equity-minded, compassionate, and highly organized career services professional committed to helping individuals overcome barriers and achieve meaningful education, training, and employment goals. This position will provide career advising and case management to a blend of WIOA Adult, Dislocated Worker, and Out-of-School Youth participants, as well as Ohlone College students and community members. The ideal candidate has experience providing individualized career advising and coaching, developing employment and training goals, connecting individuals to education, training, and employment opportunities, and supporting participants throughout their workforce journey. They will be responsible for managing an active caseload, maintaining regular participant engagement, tracking participant progress and outcomes, and providing consistent follow-up to support successful outcomes. The ideal candidate is highly detail-oriented and understands the importance of program compliance, accurate documentation, case notes, data entry and tracking, file maintenance, and meeting program deadlines and performance expectations. They are comfortable working with data and tracking systems and understand that accurate and timely documentation is an essential part of effective case management and grant-funded programming. Experience with WIOA is a strong plus, as is experience working with other grant-funded, workforce development, or outcomes-driven programs. They are skilled at building rapport with individuals from diverse backgrounds, including youth and young adults, adult learners, career changers, dislocated workers, and individuals experiencing barriers to employment. They bring strong communication, sound judgment, initiative, and a solutions-oriented approach, while recognizing when collaboration or additional guidance is needed. They are collaborative, dependable, adaptable, and able to manage competing priorities in a fast-paced career center environment. They work effectively as part of a team while taking ownership of their caseload, responsibilities, documentation, and participant outcomes. Above all, the ideal candidate balances compassion with accountability, builds strong relationships with participants and partners, maintains high standards for their work, and is committed to delivering equitable, responsive, and high-quality career services to the diverse individuals and communities we serve.

Position Description

Under the direction of an administrator, provide career advice and assistance to students/job seekers; provide resources for career development; prepare, coordinate and implement workshops for job seekers; provide Workforce Innovation and Opportunity Act (WIOA) enrollment services; conduct community and campus outreach regarding career counseling services; conduct internal audits of client files.

This position is funded by categorical funds, and employment is subject to those funds being available.

Duties and Responsibilities

1. Conduct community and campus outreach services regarding career counseling services, grant programs and learning opportunities, including various types of orientations, presentations, and fairs;
2. Engage collaboratively with campus and community-based partners, and agencies in career center outreach activities;
3. Provide program case management in compliance with grant-funded programs; procedures include but are not limited to: data entry, audit reviews, program design, client interactions, report tracking, budget management, funder trainings, and progress reports;
4. Provide career counseling and campus outreach regarding career exploration/pathways and assessments using various settings, including but not limited to: individual appointments, and presentations to groups;
5. Provide direct assistance with job-related skills, including interview techniques, résumé critiques, job/internship search assistance, industry trends, and referrals to community and social services;
6. Develop, prepare and update curriculum, inclusive of diversity of training techniques and learning styles for job seeker workshops;
7. Coordinate and implement internal job search and external community presentations for job seekers;
8. Review and assess program eligibility for local, state, and federally-funded programs and provide support using an application, documentation review process, and ongoing client support and resources throughout the process;
9. Provide current and relevant professional development trainings based on industry trends using various platforms, including but not limited to: college-wide trainings, funder trainings, partner/affiliate trainings, self-training, and online training;
10. Integrate, align and design tailored career planning services based on statewide initiatives for career/degree mapping plans and present information in-person or using social media platforms to all stakeholders;
11. Provide support to campus departments/divisions, campus-based initiatives and projects, and community-based partners;
12. Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College's students, faculty, staff and community.
13. Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
14. Provide technical information and assistance regarding assigned functions and assist in the formulation and development of policies, procedures, and programs;
15. Attend and conduct a variety of meetings, conferences, or committees, as assigned;
16. Other relevant duties as assigned.

Knowledge Of

1. Career counseling theories and techniques;
2. Career interest assessments and tools;
3. Curriculum development for presentations related to the position;
4. Labor market and industry trends;
5. Appropriate résumé formats and styles;
6. Presentation tools and techniques;
7. State and Federal workforce programs and State unemployment benefit programs;
8. Effective communication skills;
9. Cultural sensitivity;
10. Operation of a computer and assigned software.

Skill To

1. Present career theories and concepts as well as job search techniques;
2. Develop curriculum and deliver material;
3. Use Microsoft Office and social media platforms;
4. Work with diverse populations;
5. Write and speak with proper grammar;
6. Interpret, apply and explain rules, regulations, policies and procedures;
7. Plan, organize and meet schedules and deadlines.

Ability To

1. Manage client case files;
2. Develop curriculum and deliver material effectively;
3. Use Microsoft Office, Customer Relationship and Project Management Software[LW1] and social media platforms with minimal supervision;
4. Understand and apply grant requirements;
5. Understanding of Career Assessments
6. Establish and maintain cooperative and effective working relationships with others;
7. Communicate effectively.

Minimum Qualifications

Any combination equivalent to:

Bachelor's degree required in social science or a related field

AND

Three years of increasingly responsible experience in career counseling

AND

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.

Other Requirements

A valid California Driver's License

Desirable Qualifications

Two to three years of experience in counseling, career advising, education and/or industry experience in recruiting, human resources, and/or staffing.

Physical Characteristics

This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary Placement

California School Employees Association (CSEA) Range 37. Initial salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. Classified employees advance one step on the salary schedule each year and have the potential to reach the current maximum step of $81,888 annually.

Foreign Transcripts

Transcripts issued outside the United States require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the filing deadline. Here is a list of approved foreign degree evaluations services: http://www.ohlone.edu/org/hr/forms/docs/evaluationofforeigndegrees.pdf (Download PDF reader)

District Statement