Care Coordinator - Front Desk

Motion PT; New City (NY); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

Disability insurance

401(k) with 4% match

Job summary

Confluent Health LLC is seeking a Care Coordinator to serve as the first point of contact for patients, ensuring a warm, organized, and professional experience from the initial call through every visit.

You will manage front desk operations, scheduling, insurance verification, and patient communications while maintaining HIPAA standards and accuracy in records and payments. Training provided and opportunities for growth within the clinic.

Qualifications

• High School Diploma or GED required.
• At least 1 year of customer-facing or patient-facing experience.
• Ability to manage multiple tasks and stay organized and detail-oriented.
• Comfortable communicating on the phone with patience and professionalism.
• Basic computer proficiency and willingness to learn scheduling software and EMR systems.

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources.
• Handle front desk operations including check-in/check-out, scheduling, insurance verification/authorization, and phone calls.
• Review, schedule, and follow up on referrals by gathering information and updating patient records.
• Keep patient flow moving by confirming appointments, managing waitlists, cancellations, and follow-ups.
• Collect copays and other payments accurately and professionally, with basic tracking.
• Protect patient privacy and uphold HIPAA standards in all interactions and documentation.

Skills

Customer-facing experience

Phone communication

Organizational skills

Attention to detail

Education

High School Diploma or GED

Tools

Scheduling software

EMR systems

Microsoft Excel basics

Job description

Overview

At Confluent Health and our family of affiliated brands, Care Coordinators are central to the patient experience. They are the first voice a patient hears and the first face they see. You set the tone for the entire experience: organized, warm, and professional from the first call through every visit. This is a fast-paced, multi-tasking role where no two days look the same, and where your ability to stay organized, follow through, and take ownership makes a direct impact on patients and the clinical team.

How we support you:

• Competitive compensation


• Benefits include generous paid time off, medical, dental, vision, disability, and 401(K) with a 4% employer match


• Comprehensive training including EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette


• Structured onboarding and ongoing support from clinic leadership


• Clear growth pathways; our front desk team members have advanced into clinic management, operations, and leadership roles

Responsibilities

• Create a welcoming, professional first impression for patients, visitors, and referral sources


• Handle front desk operations including patient check-in, check-out, scheduling, insurance verification/authorization, and phone calls


• Review, schedule, and follow up on incoming referrals by gathering information, creating or updating patient records, and helping patients understand next steps


• Keep patient flow and schedules moving by confirming appointments, working waitlists, filling cancellations, and following up with patients who need future visits


• Collect copays, balances, and other patient payments accurately and professionally, including basic payment tracking or reconciliation when needed


• Protect patient privacy and uphold HIPAA standards in all front desk interactions and documentation

Qualifications

• High School Diploma or GED


• At least one year of experience in a customer-facing or patient-facing role, this could include retail, hospitality, call center, medical reception, or any setting where you regularly interacted with the public in person or over the phone


• Demonstrated ability to manage multiple tasks at once while staying organized and detail-oriented


• Comfortable and confident communicating on the phone, including handling incoming calls with patience and professionalism


• Basic computer proficiency: comfortable learning new systems, navigating scheduling software, sending emails, and working in spreadsheets


• No prior medical experience required — we provide comprehensive training including EMR navigation, insurance fundamentals, scheduling workflows, and phone etiquette

About

Benefits include generous paid time off, medical, dental, vision, disability, and 401(K) with a 4% employer match.

Compensation

$18-$20/Hourly

Confluent Health, LLC and its affiliates are equal opportunity employers committed to building a diverse and inclusive workforce. We do not discriminate based on race, color, religion, sex, sexual orientation, gender (including pregnancy, childbirth, or related medical conditions), gender identity or expression, national origin, marital status, age, disability, veteran status, or other applicable legally protected characteristics. If you need assistance or would like to request an accommodation due to a disability, please contact us at [e-mail].