Care Coordinator

Innovista Health; Richardson (TX); On-site; USD 42,000 - 70,000; Full time

Benefits offered by this job

Health coverage

Dental and vision coverage

Disability coverage

401(k) with company match

Paid time off

Job summary

Innovista Medical Center in Dallas, TX is seeking a Care Coordinator to manage patient flow, schedule appointments, answer calls, and coordinate with insurers. You will serve as the point of contact between patients, facilities, and payers, ensuring smooth operations and adherence to policies.

Ideal candidates have 3–5 years in clinical or community settings, fluency in Spanish and English, and experience with Excel and EHR systems.

Qualifications

• 3–5 years’ experience in clinical or community resource settings.
• Fluency in Spanish and English.
• Strong knowledge of Excel and EHR systems.
• Knowledge of health IT and reporting is desirable.

Responsibilities

• Schedule and reschedule patient appointments and ensure smooth patient flow.
• Answer phone calls promptly and coordinate care with providers and insurers.
• Maintain patient care data and monitor adherence to care plans.
• Support practice manager with ad hoc administrative tasks.

Skills

Bilingual Spanish/English

Customer service

Excel

EHR proficiency

Education

High School Diploma

Bachelor's degree preferred

Tools

Excel

EHR

Health IT systems

Job description

Description

Do you wake up every morning inspired to solve problems and make a meaningful impact in health care? If so, we want to hear from you.

Innovista Medical Center is more than a clinic. It's a community hub. Many still feel unseen, unheard, and unsupported when seeing a health care provider. By putting our patients' needs first, we are transforming what it means to get exceptional care. We don't just treat symptoms. We focus on whole-person health—physical and mental well-being, disease prevention, and thoughtful management of chronic conditions.

Innovista Medical Center provides primary care and walk-in services for people of all ages in ten locations in Dallas and Houston. We provide comprehensive healthcare services, including in-office lab work, vaccines, imaging, and telemedicine.

Our values help define the patient experience and how we treat each other.

• HEARD: Our care starts with listening well to build relationships and trust.
• UNDERSTOOD: We offer an experience recognizing every patient's history and background.
• IN CONTROL: We provide one place for all primary care needs for the whole family.
• ACTIVELY SUPPORTED: We ensure patients are not alone in the care process, which is much more than what happens during a visit.
• SEEN: We honor the entirety of who each patient is and care for them at the highest level.

If you are looking for a rewarding medical career, we look forward to hearing from you!

We're thrilled to announce a dynamic opportunity for you to become an integral part of our Dallas, Texas team. As an onsite contributor, you'll play a key role in pioneering a pathway toward a more streamlined and effective healthcare system.

JOB SUMMARY

The Care Coordinator will ensure smooth patient flow throughout the day by scheduling/rescheduling patient appointments, answering phone calls promptly, and multitasking effectively. The Care Coordinator will work with Innovista Health policies and procedures to be the point of contact between the health insurance carrier or hospital and Innovista facilities. The Care Coordinator plays an important role in customer service inside and outside the facility, as well as clinical data analysis to understand the reason behind the patient utilization of healthcare services.

DUTIES AND RESPONSIBILITIES

Patient and Customer Management

• Engages and attracts patients, solves problems and works as a team with the rest of the staff to provide the best customer service possible.
• Orients and educates patients and their families by meeting them; explaining the role of the patient care coordinator; initiating the care plan; providing educational information in conjunction with direct care providers related to treatments, procedures, medications, and continuing care requirements.
• Monitors delivery of care by completing patient rounds; documenting care; identifying progress toward desired care outcomes; intervening to overcome deviations in the expected plan of care; reviewing the care plan with patients in conjunction with the direct care providers; interacting with involved departments to negotiate and expedite scheduling and completion of tests, procedures, and consults; reporting personnel and performance issues to the unit manager; maintaining ongoing communication with utilization review staff regarding variances from the care plan or transfer/discharge plan.
• Respects patients by recognizing their rights; maintaining confidentiality.

Clinical Case Evaluation

• Review and analyze information in our EHR.
• Develops interdisciplinary care plan and other case management tools by participating in meetings; coordinating information and care requirements with other care providers resolving issues that could affect smooth care progression; fostering peer support; providing education to others regarding the case management process.
• Evaluates outcomes of care with the interdisciplinary team by measuring intervention effectiveness with the team; implementing team recommendations.
• Maintains quality service by establishing and enforcing organization standards.
• Maintains patient care database by entering new information as it becomes available; verifying findings and reports; backing up data.
• Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; and participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
• Ensures the permanent update of Databases, to improve patient care and treatments.
• Ensure continuity of care to patients.

Insurance and Company’s partnership

• Work closely with the Insurance Company in order to improve patient care and treatment.
• Create and analyze statistical data.
• Liaison between the insurance company and Sanitas to improve patient flow through the system.

Administrative Task (backup for practice manager)

• Process daily cash collection and generate reports.
• Must be able to follow up and ensure policies and procedures are followed and work flexible schedules and locations.
• Ensure the proper use of medical and office supplies.
• Work closely with the manager, understating the workflow and functioning of the center.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent required. Bachelor's degree highly preferred.
• 3-5 years’ experience in clinical or community resource settings; Care coordination and/or case management experience is desirable.
• Ability to speak Spanish and English fluently.
• Advanced knowledge of Excel, and EHR preferred.
• Experience with health IT systems and reports is desirable.
• Local knowledge about and connections to community health care and social welfare resources are desirable.

BENEFITS

We are committed to creating a culture where everyone feels important, welcomed, and included. We demonstrate this commitment by offering a comprehensive benefits package that fosters opportunities for growth and advancement and supports the physical, mental, and financial wellbeing of our team members.

HEALTH & WELLBEING

• A choice health coverage, including HMO and PPO, plus Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Dental and vision coverage.
• Company-paid benefits (short- and long-term disability, employee life, and accidental death and dismemberment).
• Employee Assistance Program.
• Discounts and perks on gym memberships, shopping, travel, recreation, and more.

FINANCIAL GROWTH

• A yearly discretionary bonus.
• 401(k) with a company match.
• Rewarding employee referral bonuses.

WORK/LIFE BALANCE

• Generous paid time off policy that increases with tenure.
• Nine paid company holidays + Diversity Days.
• Paid Parental Leave (up to 6 weeks, subject to applicable waiting period).

JOB SATISFACTION & ADVANCEMENT

• Clear career advancement and growth pathways.
• Continuous education opportunities.
• Diversity, Equity & Inclusion Committee with various Business Resource Groups you can join.
• Company-wide socials and gatherings.
• "Dress for Your Day" policy.
• An open-door policy that encourages direct communication with our CEO and upper management, fostering transparency and inclusivity in our work culture.