Care Coordinator

Avid Health at Home, LLC; High Point (NC); On-site; USD 35,000 - 55,000; Full time

Job summary

An established industry player in home health care is seeking a Care Coordinator to enhance client services and manage field employee schedules. This role offers a unique opportunity to work closely with clients and their caregivers, ensuring their needs are met with compassion and professionalism. You will be responsible for maintaining client care documentation, managing intake processes, and supporting recruitment efforts. Join a supportive team that values your contributions and offers competitive pay, comprehensive benefits, and opportunities for ongoing training. If you are passionate about making a difference in the lives of others, this position is perfect for you.

Benefits

Competitive Pay

Medical Insurance

Dental Insurance

Vision Insurance

Life and AD&D Insurance

Disability Insurance

401k Plan with Company Match

Paid Time Off

Holiday Pay

Ongoing Training

Qualifications

• Minimum of two years’ related experience in healthcare coordination.
• CNA license preferred and college degree or equivalent experience.

Responsibilities

• Coordinate day-to-day scheduling of field employees and client services.
• Manage client satisfaction and ensure compliance with care plans.
• Document communications with clients and maintain accurate records.

Skills

Verbal and Written Communication

Data Entry Skills

Client Relationship Management

Time Management

Bilingual (English/Spanish)

Education

College Degree

CNA License

Tools

Microsoft Word

Microsoft Excel

EMR Systems

Job description

Join to apply for the Care Coordinator role at Avid Health at Home

Description
Avid Health delivers exceptional personalized in-home care services by hiring compassionate people who believe in taking care of our clients, fellow employees, and the communities we serve.

JOIN OUR TEAM!
Avid is hiring a Care Coordinator for our Triad/Triangle region. This position is available immediately.

The role of the Care Coordinator (CC) is to provide the day-to-day coordination and scheduling of quality and qualified field employees with clients. The CC is responsible to maintain current client services and intake of new clients to the agency. CC is held accountable to communicate and update all client care information into the agency EMR system to ensure clients’ Activities of Daily Living (ADLs) and Instrumental Activities of Daily Living (IADLs) needs are met by all members of the interdisciplinary team.

This position will be based out of the High Point branch and covers Guilford, Wake, and the surrounding counties. Role is office based, with some travel between Guilford and Wake branches, as well as some community events.

We have a stable client census with consistent assignments and hours, offering you the ability to work with clients and their caregivers long-term.

Essential Job Responsibilities

• Participate in all general office administrative operations including on-call responsibilities to ensure business continuity.
• Manage intake coordination tasks from all referral sources while continuing to seek new referral opportunities to support branch operational growth goals.
• Maintain accurate client schedules by learning and familiarizing self on field employees’ availability and their respective skill level to effectively meet clients’ level of care needs.
• Ensure client schedules are covered daily for new intakes and shift replacements due to staff PTO, sicknesses, and emergency call outs.
• Manage client/contract satisfaction with the highest level of customer service standards, communication, and documentation.
• Build relationships with clients to encourage compliance with care plans and client safety.
• Ensure all forms of communication with clients, families, health plan providers, and field employees are documented timely to promote continuity of care across all interdepartmental functions.
• File all employee and client paperwork as appropriate within 7 days of documentation into agency EMR.
• Manage time and attendance of field employees and ensure daily compliance with Electronic Visit Verification (EVV) requirements for timely payroll and billing processing.
• Review EVV data and process weekly payroll for all branch field employees.
• Ensure timely collection of timesheet records for schedules with unsuccessful EVV records.
• Conduct audit review of field employees’ visit notes and EVV data to ensure compliance with client’s ADL and IADL needs.
• Orientate and supervise field employees to client care plans and provide remedial training and mentoring as needed.
• Work with Recruitment and Compliance departments to communicate recruitment needs.
• Manage and monitor field employees to ensure compliance with state, federal, and contractual annual health and training requirements.
• Support branch recruitment efforts by distributing applications to potential new hires and forward completed forms to Regional Recruiter or Human Resources to process.
• Run reports and utilize data from EMR to manage individual KPI goals and expectations.
• Follow Agency Policies and Procedures and ensure all HIPAA regulations are adhered to.
• All other duties as assigned.

Benefits

• Competitive pay, paid weekly
• Medical Insurance (choice of 3 plans), with company contribution
• Dental Insurance
• Vision Insurance
• Life and AD&D Insurance
• Short and Long-Term Disability Insurance
• 401k plan with company match
• Paid Time Off
• Holiday Pay
• Ongoing training
• Performance based bonus

Requirements

• Education: College degree preferred or equivalent work experience.
• Licensure/Certification: CNA license preferred.
• Travel: Travel is required for business purposes. The employee must have a valid driver’s license issued by the state in which they work, a satisfactory driving record, and an operational vehicle.
• Work Experience: Minimum of two years’ related experience required. Working knowledge of commonly used medical concepts, practices, and procedures preferred.
• Hours of Work: Monday-Friday, 8am-5pm. Occasional need for flexible hours to meet the educational needs of staff and agency. Able to rotate calls and respond to assist as needed while on call.
• Skills and Additional Requirements:
• Essential Technical Skills: Working knowledge of Word, Excel, Windows, Email, typing of 35 wpm and accurate data entry skills.
• A specific understanding of geographical/cultural requirements of branch office is preferred.
• Satisfactory verbal and written communication skills.
• Ability to concentrate with frequent interruption, handle pressure of deadline, good judgment, ability to follow procedures, ability to work independently.
• Ability to prioritize work activities and complete assignments in a self-directed manner with minimum need for constant supervision.
• Language: Bilingual – English/Spanish a plus.

Seniority level

• Entry level

Employment type

• Full-time

Job function

• Other

Industries

• Home Health Care Services