Care Access Specialist - FP Front End Operations

UNC Health Careers; Eastwood Park (NC); On-site; USD 26,000 - 37,000; Full time

Job summary

UNC Health in Chapel Hill, NC seeks a Care Access Specialist to support patient registration, scheduling, and communication across clinics. You will verify demographics and insurance details, help patients navigate the scheduling process, and coordinate referrals with care teams.

The role emphasizes accuracy, customer service, and teamwork within a 40-hour work week. On-site work with standard daytime hours and a nursing/supportive environment.

Qualifications

• Three years of customer service or clerical experience required.

Responsibilities

• Provide excellent customer service by acting as the first contact in a busy call center or outpatient clinic setting.
• Verify key patient information (insurance, demographics, etc.) to ensure accurate billing and safety.
• Schedule patient appointments, reschedule as needed, and communicate changes to providers.
• Manage referrals and coordinate communication between clinics and departments.
• Answer calls, direct calls, and relay messages in Epic.
• Support coworkers, stay motivated, and contribute to a collaborative team environment.
• Participate in departmental QA to minimize errors in registration processes.
• Precept new staff and respond to patient messages via the two-way texting platform; handle recalls and in-basket items.
• Perform other administrative duties as needed.

Skills

Customer service

Clerical

Scheduling

Epic

Education

High school diploma or GED

Tools

Epic Systems

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

Summary

The Care Access Specialist team serves as the information center and first point of contact for the patient community, staff, and physicians either over the phone or in person. This role assists in the patient registration process by scheduling outpatient appointments, entering patient information, check appointments in and out, and transferring calls to appropriate personnel and coordinating communication between business units.

Responsibilities

• 1.Ensures excellent customer service by consistently demonstrating a caring, positive, professional, and helpful disposition with all customer relations in a busy call center or outpatient clinic environment Meets call quality, patient registration, and scheduling standards.
• 2.Call center staff ensures and verifies key patient information (insurance verification, patient and guarantor demographics, etc.) is current and accurate to ensure patient safety, charging, coding, insurance processing, and billing accuracy. Outpatient clinic staff will perform the aforementioned tasks and all pertinent registration, check in/out, scheduling standards, and patient liability collection workflows as applicable for their location.
• 3.Schedules all patient appointments as required. Attempt to reschedule cancellations whenever possible. Communicates cancellations to provider as necessary.
• 4.Manages incoming and outgoing referrals for multiple clinics. Follows referral management policies and procedures.
• 5.Answers telephones, directs calls, places outbound calls, takes and delivers messages in Epic.
• 6.Enhances co-worker satisfaction by being self-motivated, a positive communicator, team player, and a willing and approachable resource to other co-workers. Demonstrates willingness to change to ensure continuous improvement.
• 7.Actively participates in departmental QA by utilizing system work queues, making a personal effort to reduce individual errors, and making corrections. Utilizes system work queues as a daily part of the registration process to minimize errors.
• 8.Effectively precepts new co-workers as assigned, message and respond to patient messages in the two-way texting platform, answer clinic and provider in-basket messages, work clinic cancellation, no show, and recall worklists.
• 12. Other admin work as needed

Other Information

Education Requirements

• High school diploma or GED required; higher-level degree may satisfy this requirement.

Professional Experience Requirements

• Three (3) years of customer service and/or clerical experience required.

Job Details

Legal Employer: NCHEALTH

Entity: Shared Services

Organization Unit: FP Front End Operations

Work Type: Full Time

Standard Hours Per Week: 40.00

Salary Range:$19.12 - $27.17 per hour (Hiring Range)

Pay offers are determined by experience and internal equity

Work Assignment Type: Onsite

Work Schedule: Day Job

Location of Job: US:NC:Chapel Hill

Exempt From Overtime: Exempt: No

This position is employed by NC Health (Rex Healthcare, Inc., d/b/a NC Health), a private, fully‑owned subsidiary of UNC Health Care System, in a department that provides shared services to operations across UNC Health Care; except that, if you are currently a UNCHCS State employee already working in a designated shared services department, you may remain a UNCHCS State employee if selected for this job.

Qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, status as a protected veteran or political affiliation.

UNC Health makes reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as applicants and employees with disabilities. All interested applicants are invited to apply for career opportunities. Please email [e-mail] if you need a reasonable accommodation to search and/or to apply for a career opportunity.