Cardiovascular Surgical Scheduling Coordinator

MaineHealth; Portland (ME); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Paid parental leave

Flexible work options

Student loan assistance

Professional development opportunities

Well-being resources

Job summary

MaineHealth in Portland, ME is seeking a Cardiovascular Surgical Scheduling Coordinator to organize complex scheduling for a cardiovascular service line. You will support two surgeons, coordinate cases and appointments, and act as the link between patients, providers, and administrative teams.

This on-site role is full-time with no weekends and a team-focused culture. The ideal candidate has medical scheduling experience, strong attention to detail, and experience coordinating prior

Qualifications

• Ideal candidate has prior medical scheduling experience and strong attention to detail.
• Experience obtaining or coordinating prior authorizations.
• Bachelor’s degree or equivalent work experience preferred.

Responsibilities

• Coordinate complex surgical scheduling across multiple locations.
• Support two cardiovascular surgeons and care teams.
• Guide patients through their care journey and coordinate appointments.

Skills

Two years of administrative patient s

Proficient computer skills

Excellent communication

Coding experience

Education

Bachelor’s degree or equivalent work experience preferred

Tools

Epic experience

Job description

Cardiovascular Surgical Scheduling Coordinator

Location: Portland, ME
Facility: Medical Group Practices
Schedule: Full Time
Shift: Day
Job Category: Professional - Clinical
Req #: 97298
Date Posted: Oct 21, 2026

Cardiovascular Surgical Scheduling Coordinator
Req#: 97298

Schedule: Monday-Friday, 8:00 AM-4:30 PM
Work Type: Full-Time, On-Site (Potential Hybrid Opportunity After One Year)
Perks: No weekends, no holidays, supportive team culture, service line celebrations and outings

Are you an organized healthcare professional who enjoys coordinating care and keeping complex schedules running smoothly? Join our Cardiovascular Service Line as a Surgical Scheduling Coordinator, where you'll support two cardiovascular surgeons and serve as a key connection between patients, providers, clinical teams, and administrative time schedules.

In this role, you'll manage complex surgical scheduling across multiple locations, coordinate surgical cases and appointments, and help guide patients through their care journey. You'll work alongside a collaborative team of 8 surgeons, 5 advanced practice providers, and a team of registered nurses, and clinical support staff playing an important role in delivering an exceptional patient experience.

Our ideal candidate has prior medical scheduling experience, strong attention to detail, and experience obtaining or coordinating prior authorizations. The ability to navigate multiple provider schedules, communicate effectively with patients and care teams, and thrive in a fast-paced healthcare environment will set you up for success.

If you're looking for a role that offers work-life balance, meaningful patient interaction, and the opportunity to be part of a highly specialized cardiovascular team, we'd love to hear from you.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: Bachelor’s degree or equivalent work experience preferred.
• License/Certifications: N/A
• Experience: Two years of administrative patient service experience.
• Additional Skills/Requirements Required: Proficient computer skills
• Additional Skills/Requirements Preferred: Epic experience, prior coding experience.

Additional Information

• Paid parental leave
• Flexible work options
• Student loan assistance
• Professional development opportunities
• Well-being resources
• Competitive benefits including paid parental leave, flexible work options, student loan assistance, professional development opportunities, and well-being resources

We recognize the value each team member brings to our organization. Any offer of employment will depend on qualifications such as skills, relevant experience, education, certifications, and other job-related factors. The base range is an estimate and does not reflect the full value of our total compensation package.

The pay range for this position is $21.97 to $29.28 per hour.

Compensation for part-time positions is determined on a prorated basis consistent with the scheduled hours and applicable full-time equivalent (FTE).

In addition to base pay, MaineHealth offers comprehensive benefits, recognition programs, career growth opportunities, and, where applicable, shift differentials or other incentives.

If you have questions about this role, please contact [emailprotected]

Notice Regarding Maine Employer Surveillance Statute: Pursuant to Maine's Employer Surveillance Statute, prospective care team members are notified that MaineHealth may monitor, collect, record, review, or retain information related to the use of its systems, networks, applications, files, data, communications platforms (including notified recordings), smart badges, building access, company vehicle GPS data, business calls, and workplace security cameras.

Information collected may be used for legitimate business purposes, including security, safety, compliance, investigations, training, quality assurance, and operational management.

MaineHealth policy requires all care team members to be vaccinated, including for influenza, subject to eligibility for medical or religious exemptions which can only be granted in compliance with applicable law.

Join our Talent Network so we can keep you updated about upcoming events, system updates, and jobs that match what you're looking for.