Cardiology Admin & Clinical Services Coordinator - Main Hospital

Children's Hospital of Philadelphia; Philadelphia (Philadelphia County); Hybrid; USD 40,000 - 60,000; Full time

Job summary

Children's Hospital of Philadelphia recherche un Coordinateur Administratif et Clinique pour soutenir les équipes de soins dans une variété de tâches administratives et cliniques. Ce rôle clé nécessite des compétences organisationnelles et de communication exceptionnelles, ainsi qu'une compréhension des processus cliniques et académiques. Rejoignez une institution dédiée à améliorer les soins pédiatriques et à favoriser un environnement de diversité et d'inclusion.

Qualifications

• 3 ans d'expérience en soutien administratif dans un cadre académique ou de bureau.
• Diplôme de lycée requis, diplôme de licence préféré.
• Connaissances de la terminologie médicale et réglementation HIPAA requises.

Responsibilities

• Support administratif pour la mission académique incluant soins cliniques, recherche, et enseignement.
• Coordination clinique significative incluant l'intake, la communication, et la planification des soins des patients.
• Gestion de la correspondance clinique et académique importante.

Skills

Knowledge of medical terminology

Knowledge of HIPAA regulations

Verbal communication skills

Written communication skills

Organizational skills

Time management skills

Conflict resolution skills

Ability to maintain confidentiality

Ability to work independently

Interpersonal skills

Education

High School Diploma / GED

Bachelor's Degree

Tools

Electronic medical record software (EPIC)

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Cardiology Admin & Clinical Services Coordinator - Main Hospital

United States, Pennsylvania, Philadelphia

SHIFT:

Day (United States of America)

SHIFT:

Day (United States of America)

Seeking Breakthrough Makers

Children's Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care-and your career.

Schedule/Hours

• 8:00 AM - 4:30 PM or 8:30 AM - 5:00 PM

• Six months of on-site training (five days per week)

• Potential option to work remotely two days per week after training

CHOP's Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children. We strongly encourage candidates of all races, colors, ethnicities, religions, perspectives, sexes, backgrounds, and lived experiences to apply.

A Brief Overview
This role provides advanced administrative and clinical management support for faculty and care teams in all aspects of our academic mission - clinical care, research, and education. This position supports patients, families and care teams in clinical communication and documentation, intake/triage, scheduling, continuity of care, and optimization of schedules and access to care. This role provides support for academic activities and organizes and prepares for complex meetings and travel. This position acts as a key liaison to numerous internal and external partners, inclusive of other internal clinicians, external referring providers, outside hospitals and labs, home care, the Access Center, financial clearance, home care, special pharmacy and more. Individual roles may provide support to specific projects and additional administrative activities.

What you will do

• Perform advanced administrative tasks and organization to support all aspects of the academic mission: clinical, research, teaching. Typically provide support to multiple faculty and/or members of the team.
• Manage significant volumes of clinical care coordination and functions including intake, triage, communication, documentation and scheduling for patient families. Perform patient IP intake duties as needed.
• Key point of contact for patient MyCHOP messages, addressing administrative inquiries and triaging clinical questions.
• Key contact for and communication with/information retrieval from external customers inclusive of referring physicians, home care companies, outside hospitals, external labs, University contacts etc.
• Work closely with Social Work for adequate workflow of transfer patients Collect and communicate demographic and/or clinical information required for clinical service and/or medication authorization.
• Partner with clinical teams to ensure timely follow-up care for patients and to optimize schedules, fill rates and access.
• Use QGenda tool to book-out providers, modify schedules, request/release exam rooms, make service switches etc.
• Provide complex patient access services including scheduling appointments, check outs, sending documentation and contacting appropriate stakeholders. May provide guidance and support to Access Center schedulers.
• Respond to complex inquiries and assist stakeholders according to procedures.
• Responsible for initiation and/or tracking of important clinical and academic correspondence (ex. letters to referring physicians, letters of medical necessity, FMLA patient letters etc.)
• Assist with the maintenance of systems, procedures, and methods for record keeping and reporting. Design/implement organizational systems to support faculty and care teams.
• Provide administrative support and organization for faculty academic activities (ex. CV updating, FEDs, promotional dossiers, presentations etc.)
• Schedule and provide administrative support for complex meetings, interviews, committees, conferences. Maintain complex faculty calendars. Ensure meeting materials are prepared/distributed.
• Organizational support for complex travel, professional expense reimbursements, honoraria etc.
• Oversee office supplies for the department.
• Other duties and administrative support projects as required.

Education Qualifications

• High School Diploma / GED - Required
• Bachelor's Degree - Preferred

Experience Qualifications

• At least three (3) years Progressively responsible administrative support in an academic, ancillary or office setting Required

Skills and Abilities

• Basic knowledge of medical terminology and protocols (Required proficiency)
• Basic knowledge HIPAA regulations (Required proficiency)
• Intermediate proficiency with electronic medical record software (EPIC) (Required proficiency)
• Intermediate proficiency with word processing software (Microsoft Word) (Required proficiency)
• Intermediate proficiency with spreadsheet software (Microsoft Excel) (Required proficiency)
• Basic proficiency with presentation software (Microsoft PowerPoint) (Required proficiency)
• Excellent verbal and written communications skills (Required proficiency)
• Excellent interpersonal skills (Required proficiency)
• Excellent organizational skills (Required proficiency)
• Strong time management skills (Required proficiency)
• Solid conflict resolution skills (Required proficiency)
• Ability to maintain confidentiality and professionalism (Required proficiency)
• Ability to work independently with minimal supervision (Required proficiency)
• Ability to work with and relate to people at all levels (Required proficiency)

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, professionals working onsite-at any CHOP location, for any portion of time-must be vaccinated for COVID-19. Learn more.

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