Capital Sales Coordinator

Internetwork Expert; Carlsbad (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health care plan

401k/Retirement

Life insurance

Paid time off

Family leave

Disability insurance

Free food & snacks

Stock options

Job summary

Alphatec Spine, Inc. is seeking a Capital Sales Support Coordinator to drive order fulfillment and customer lifecycle activities. You will coordinate quotes, contracts, onboarding, and reporting while partnering with Sales, Finance, Operations, Legal, and Service to ensure accurate data and timely execution.

The role emphasizes organization, problem solving, and process improvement within a dynamic commercial environment in Carlsbad, CA.

Qualifications

• Education and experience aligned with sales operations or contract administration.
• 1–2 years supporting sales operations or commercial functions.
• Strong written and verbal communication across internal teams.

Responsibilities

• Coordinate sales activities across the full order lifecycle from engagement to fulfillment.
• Prepare quotations for capital equipment, software, upgrades, and service agreements.
• Process orders in ERP and maintain customer, contract, and asset data.
• Coordinate onboarding, vendor registrations, and contract documentation.
• Support contract renewals and customer retention efforts.
• Generate recurring sales reports and update leadership on operations.

Skills

Organizational skills

Attention to detail

Communication skills

Cross-functional coordination

Independent work

Education

Bachelor's degree in Business Administration or related field

Job description

The Capital Sales Support Coordinator serves as a key operational partner to the Capital Sales organization, supporting commercial activities from initial customer engagement through order fulfillment and ongoing customer support. This role will coordinate critical sales processes, maintain commercial data integrity, and partner across Sales, Finance, Operations, Legal, and Service to ensure efficient execution throughout the customer lifecycle.

This position is ideal for a highly organized, detail-oriented individual who enjoys solving problems, improving processes, and supporting a dynamic commercial organization.

The Capital Sales Support Coordinator serves as a key operational partner to the Capital Sales organization, supporting commercial activities from initial customer engagement through order fulfillment and ongoing customer support. This role will coordinate critical sales processes, maintain commercial data integrity, and partner across Sales, Finance, Operations, Legal, and Service to ensure efficient execution throughout the customer lifecycle.

This position is ideal for a highly organized, detail-oriented individual who enjoys solving problems, improving processes, and supporting a dynamic commercial organization.

Essential Duties and Responsibilities

• Coordinate commercial activities throughout the sales process, ensuring timely execution and a high-quality customer experience.
• Prepare quotations for capital equipment, software, upgrades, service agreements, and related commercial offerings.
• Process capital equipment and service orders within the ERP system, coordinating customer setup, credit approvals, invoicing, and order fulfillment activities.
• Maintain accurate customer, opportunity, asset, territory, and contract information within Salesforce and other business systems.
• Coordinate customer onboarding activities, including vendor registration, customer setup, and commercial documentation requirements.
• Prepare, route, and track customer agreements, lease documentation, and other commercial contracts.
• Partner with Legal to facilitate contract reviews and manage customer contract revisions.
• Manage service agreement renewals by monitoring contract expirations, preparing renewal documentation, and supporting customer retention efforts.
• Partner with Sales, Finance, Operations, Service, and Legal teams to ensure timely execution of commercial activities.
• Coordinate customer compliance requirements, including IT assessments, cybersecurity documentation, risk reviews, and remote access requests.
• Track equipment deliveries, installations, and installed base information to support accurate commercial reporting.
• Prepare recurring sales reports, presentations, and operational updates for Sales leadership.
• Maintain accurate commercial data and ensure data integrity across CRM and ERP systems.
• Identify opportunities to improve commercial processes, reporting accuracy, and operational efficiency.
• Support onboarding and administrative activities for new members of the Capital Sales organization.
• Perform other duties as assigned.

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong attention to detail with the ability to maintain accurate records and ensure data integrity.
• Excellent written and verbal communication skills with the ability to interact professionally with both internal and external stakeholders.
• Demonstrated ability to coordinate activities across multiple functional teams while delivering a high level of customer service.
• Ability to work independently, exercise sound judgment, and proactively resolve issues.

Education and Experience

• Bachelor's degree in Business Administration or a related field preferred, or equivalent combination of education and experience.
• 1–2 years of experience supporting sales operations, commercial operations, customer service, contract administration, or a related business function.

Equal Employment Opportunity & Other Disclosures

ATEC is committed to providing equal employment opportunities to its employees and applicants without regard to race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, or any other protected status in accordance with all applicable federal, state or local laws. Further, ATEC will make reasonable accommodations that are necessary to comply with disability discrimination laws.

For roles based in the United States that require access to hospital facilities, must be eligible for and maintain credentials at all required hospitals, including meeting any applicable physical requirements or vaccination requirements (including the COVID-19 vaccine, as applicable).

At this time, ATEC Spine does not sponsor employment visas for this position. Candidates must be authorized to work in the United States without the need for current or future employer sponsorship.

Salary Range

Alphatec Spine, Inc. complies with state and federal wage and hour laws and compensation depends upon candidate’s qualifications, education, skill set, years of experience, and internal equity. $70,000 - $85,000 Full-Time annual salary

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Free Food & Snacks
• Stock Option Plan