Capital Project Manager

Covenant Retirement Communities & Covenant Care; Evanston (IL); On-site; USD 78,000 - 112,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO & six holidays

403(b) with employer match

Fitness center access

Job summary

Covenant Living in Evanston, IL seeks a Capital Project Manager to lead renovations of residential and care spaces, manage budgets up to $5M annually, and coordinate with Sales, contractors, and staff.

The role requires independent work, superior organization, and hands-on CMMS experience (WorxHub) within a continuing care environment.

Qualifications

• Experience in project management and capital projects.
• Ability to manage multiple projects with strict budgets and timelines.
• Strong coordination between contractors, staff, and Sales.

Responsibilities

• Manage complete renovation projects across residential and care spaces.
• Liaise between contractors and Covenant Living staff on project components.
• Obtain bids and oversee work to meet building standards.
• Review project schedules and budgets weekly with Sales and management.

Skills

Project management

Budget management

Vendor management

Interdepartmental coordination

Education

High school education

Certifications in related areas

Tools

CMMS WorxHub

Job description

We Are Inspired to Serve. Join us! The purpose of this position is to manage projects from conceptual design to construction completion. The Capital Project Manager will manage multiple projects with an annual budget between $2,000,000 and $5,000,000 per year. This position requires someone who can work independently with little to no direction.

ESSENTIAL RESPONSIBILITIES:

• Manages the complete renovation of residential and assisted living apartments, skilled nursing rooms, and any other campus capital projects.
• Works as a liaison between the contractors and staff on all components of the project.
• Obtains bids, directs, and manages the work of contractors and vendors to ensure work is performed to Covenant Living (CL) building standards.
• Interacts directly with the Sales department to ensure all requests are properly addressed and move-in commitment dates are met.
• Reviews project schedule weekly with the Sales department.
• Reviews quality of work completed with the sales management team.
• Responsible for maintaining a capital budget, completing capital requests, and documenting all project expenses.
• Tracks and schedules the project from start to finish and ensures the project remains within budget and on time.
• Processes and correctly codes invoices in a timely manner following campus and CL protocol.
• Ensures all projects are updated regularly in CL financial management system.
• Responsible for maintaining proper inventory levels and ordering all appliances and equipment required for the apartment renovations.
• Documents all new equipment in a computerized maintenance management system.
• Inspects all vacated residential apartments, evaluates and determines renovation requirements in consultation with the Sales department.
• Obtains necessary supplies and ensures repairs are completed prior to new resident occupancy.
• Responds to emergency situations and takes proper corrective actions.
• Works as an integral part of the Facilities Management team, building relationships with housekeeping, maintenance, and security.
• Supports and contributes to the success of the Facilities Management computerized maintenance management system (CMMS).
• Utilizes the CMMS to document new assets and plan for future capital costs.
• Worxhub is the CMMS utilized with CL.
• Maintains strong relationships with local municipalities and keeps current with changing local regulations.
• Maintains professional and ethical relationships with contractors and suppliers.
• Continues to develop new contractors through an objective prequalification process.
• Serves as a back-up to the FM Director in his/her absence or upon request.

EDUCATION AND WORK EXPERIENCE:

• Preferred Degree: N/A
• Certificate(s): Certifications in related areas are highly desirable.
• Experience: High school education or the equivalent.
• Two years special schooling in a related field.
• Four (4) years work experience with purchasing inventory, office organization/procedure, and project management, preferred.
• Computer and business office equipment aptitude, required.
• Previous experience in project organization, construction, and management is desired.

KNOWLEDGE, SKILLS, AND ABILITY:

• This individual must have exceptional organization skills, work well under pressure, and have the ability to maintain confidentiality.
• The individual must have a high level of integrity and ethical business practices.
• This individual should enjoy working with the elderly and be flexible enough to do a variety of tasks.
• This position requires general knowledge of a continuing care retirement community or the ability to learn.
• The individual must demonstrate excellent verbal and written communication skills in English.
• The person must have good interpersonal skills and understand customer service concepts.
• The individual must be able to work, use common sense and good judgment.
• Must be able to react calmly in emergency situations.
• High level of attention to detail and ability to complete work to high standards.
• Must work well with residents and other staff members.
• Must show understanding of the CL Mission Statement.
• Must have a valid state driver’s license and maintain a good driving record.

COMPETENCIES:

• Leadership - Guide and inspire a high-performing Customer Success team that achieves and exceeds revenue targets while fostering customer loyalty and growth.
• Customer Success - As a customer advocate build strong relationships with our customers, understanding their needs and ensuring their success with our platform.
• Promote increased adoption and expansion of our solutions within customer organizations.
• Continuous Improvement - Advocate for and implement a culture of continuous learning and improvement within the team.
• Drive initiatives that improve customer satisfaction and team efficiency.
• Account Strategy - Define and execute strategies to drive customer retention, renewal, upsell, and cross-sell, contributing directly to our growth objectives.
• Cross-Functional Collaboration - Collaborate with other departments to align on company goals, relay customer feedback, and ensure a unified customer experience.
• Safety · I learn and follow safety policies and procedures.
• I immediately report unsafe conditions for staff, residents, and guests and fix them when possible.
• I protect residents, co-workers, and myself from unsafe conditions and practices by reporting unsafe conditions and fixing it or having it fixed.
• Courtesy · I smile and acknowledge everyone that I encounter.
• I carry myself in a manner that projects positivity, approachability, and respectfulness.
• I address the concerns of others by actively listening and seeking solutions.
• Responsiveness · I take the initiative to respond to the needs of others in a timely manner to achieve resolution.
• I anticipate the needs of others and respond in a timely manner.
• I communicate with others who need to join me in responding to the needs of others.
• I return phone calls within 24 hours.
• I identify action steps and communicate them to all vested parties.
• Image · I ensure our environment is professional, welcoming, and clean.
• I follow CRC policies and procedures and all regulations.

COMPENSATION PAY RANGE:

Pay Range: $77,885.00 - $111,554.00 per year. Reasonable Pay Estimate: A reasonable estimate of the pay range for this position is $77,885.00 - $111,554.00 per year. There are numerous factors taken into consideration in determining the actual offered rate of pay, including but not limited to: job-related qualifications, experience, skills, education, geographic location, and consideration of internal and external equity.

BENEFITS:

• Medical, dental and vision insurance
• Employer paid group term life and disability
• Paid Time Off (PTO) & six paid holidays
• 403(b) with a 3% employer match
• Fitness center use at most facilities.
• Various voluntary benefits: Life, AD&D Tuition assistance and scholarships Employee assistance program Legal services, home/auto insurance, discount purchasing program Pet Insurance

For more information about Covenant Living and CovenantCare at Home, please visit www.covliving.org or www.covenantcareathome.org.

Covenant Living and CovenantCare Home Health and Hospice are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin, or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, or any other characteristics protected by local laws, regulations, or ordinances.

We believe we are a great place to work. Covenant Living & CovenantCare at Home are faith-based Continuing Care Retirement Community (CCRC) & Home Health organization. From the establishment of our first community – Covenant Home of Chicago in 1886 – to becoming the fifth-largest not-for-profit CCRC sponsor in the LeadingAge Ziegler Top 150, our goal has been to provide outstanding care and services to senior adults. We believe we are inspired to serve. We create joy and peace of mind for residents and their families by providing a better way of life.

These are the standards of behavior we hold ourselves to in serving our residents. Safety I learn & follow safety policies & procedures. I immediately report unsafe conditions for staff, residents, & guests and fix when possible. I protect residents, co-workers, & myself from unsafe conditions and practices by reporting unsafe conditions and fixing it or having it fixed. Courtesy I smile & acknowledge everyone that I encounter. I carry myself in a manner that projects positivity, approachability, & respectfulness. I address the concerns of others by actively listening & seeking solutions. Responsiveness I take initiative to respond to the needs of others in a timely manner to achieve resolution. I anticipate the needs of others and respond in a timely manner. I communicate to others who need to join me in responding to the needs of others. I return phone calls within 24 hours. I identify action steps and communicate them to all vested parties. Image I ensure our environment is professional, welcoming, & clean. I follow CL policies, procedures, & all regulations.

We believe in making a difference in other’s lives. We have approximately 3,200 employees serving more than 5,000 residents in our nationwide family of continuing care retirement communities and home health. Construction and development continues on several of our 14 campuses, ensuring ever more exciting opportunities for employees to serve residents.