Capital Project Coordinator

Georgia Institute of Technology; Atlanta (GA); On-site; USD 57,000 - 77,000; Full time

Job summary

Georgia Institute of Technology is seeking a Capital Project Coordinator in Atlanta, GA to plan and coordinate capital investment projects, manage design/construction of existing structures, and maintain accurate records. The role involves collaboration with unit leaders, infrastructure partners, and contractors to advance the unit master plan.

Responsibilities include overseeing replacement schedules for flooring, paint, and lighting, developing SOWs, reviewing project quotes, and ensuring

Qualifications

• Bachelor's degree or equivalent combination of education and experience.
• Four to six years of job-related experience.
• Ability to read and comprehend construction drawings, mechanical systems, project manuals, and project submissions.
• Experience managing small-to-medium scale renovation projects, project negotiation, and project scheduling.
• Willingness to travel within Metro Atlanta and Cobb/Marietta campuses, with possible out-of-state trips.

Responsibilities

• Participate in planning exercises for capital investment projects; provide assessments for MR&R as needed.
• Oversee lifecycle replacement schedule for flooring, paint, and lighting in assigned buildings.
• Develop Scope of Work (SOW) and conduct pre-construction meetings; review requirements with contractor reps; issue purchase orders.
• Coordinate with architects, engineers, contractors, and institute partners for project execution.
• Review project scopes and plans to ensure alignment with objectives; supervise and monitor schedule and compliance.
• Conduct periodic inspections to ensure work meets standards and contract requirements; report on contractor performance.
• Coordinate with units and institute partners for IT, FFE moves, office relocations, and utility shutdowns.
• Assist EH&S with room inspections and coordinate repairs/remediation with facilities.

Skills

Project management

Reading drawings

Scheduling

Communication

Facilities coordination

Education

Bachelor's Degree

Interior Design or Architecture degree

LEED knowledge (preferred)

Tools

AutoCAD

CET Configura

Bluebeam

Smartsheet

Adobe Suite

Procore

Microsoft Office 365

Excel

Job description

Capital Project Coordinator

Location: Atlanta, Georgia

Regular: Regular

Full/Part Time: Full-Time

Job ID: 303688

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

Plan and coordinate the assigned department capital projects to ensure they are completed according to assigned unit standards, contract specifications and schedule. Direct and coordinate the engineering, design and construction or alteration of existing structures. This role will coordinate and lead logistics and access plan for low-complexity construction projects, as well as maintaining accurate construction records within a project management system. This role will manage the assigned unit's lifecycle replacement plan for flooring, paint, and lighting within assigned buildings. Collaborate with unit leadership to advance the unit master plan. This position will interact on a consistent basis with: Assigned Department Staff, Infrastructure and Sustainability Partners, and contractors This position will typically advise and counsel: Assigned Department Staff, Infrastructure and Sustainability Partners, and contractors.

Responsibilities

• Job Duty 1 - Participate in planning exercises for assigned units capital investment projects. Provide assessments for Major Rehabilitation and Repair (MRR) program, as needed to maintain the building space & systems. In collaboration with unit leadership, define, review, and prioritize assigned units' capital project requests
• Job Duty 2 - Oversee unit's lifecycle replacement schedule for flooring, paint, and lighting in assigned buildings
• Job Duty 3 - Perform other related job duties assigned
• Job Duty 4 - Compile and maintain project schedule and milestones for projects from concept stage, through design and construction, to final punch completion. Track and communicate project updates and impacts. Advance coordination of projects with unit leaders, stakeholders, and campus partners
• Job Duty 5 - Coordinate with architects, engineers, contractors, Institute partners and unit leaders and stakeholders in the execution of assigned projects
• Job Duty 6 - Develop Scope of Work (SOW) and conduct pre-construction meetings; meet with and review project requirements with contractor representatives; review estimates/proposal, finalize quotes & issue purchase orders
• Job Duty 7 - Review all elements of assigned projects scope and plans to ensure they are effectively defined and in alignment with project objectives. Provide supervision for assigned projects and monitor their compliance and schedule
• Job Duty 8 - Conduct periodic inspections of construction projects to ensure work is performed to expected standards and contract requirements. Report on contractor performance
• Job Duty 9 - Coordinate with assigned units and Institute partners to initiate projects and coordinate as appropriate with information technology; furniture, fixtures, and equipment (FFE) moves and installations; office relocations; utility shutdown, etc.
• Job Duty 10 - Partner with and assist Environmental, Health & Safety (EH&S) personnel with room inspections. Coordinate repairs and remediation work with facilities teams and contractors per the recommendation of EH&S.

Required Qualifications

Educational Requirements

Bachelor's Degree or an equivalent combination of education and experience

Other Required Qualifications

Required Certifications, Licenses or Permits:

• Current, valid, and unrestricted Georgia Driver's License

Required Experience

Four to six years of job-related experience. The ideal candidate should have four to six years of relevant work experience. Possess the ability to read and comprehend construction drawings, mechanical systems, project manuals, and project submissions. Be capable of handling multiple tasks or projects simultaneously while meeting the assigned deadlines. Experience managing small-to-medium scale renovation projects, project negotiation, and project scheduling is also required.

Preferred Qualifications

Preferred Experience

• Preferred working experience includes familiarity with the request for proposals (RFPs), requests for quotes (RFQs), experience managing contracts, experience writing Statement of Works (SOW), and experience with the Leadership in Energy & Environmental Design (LEED) Program, and Sustainability programs.

• 2 or 4-year Degree from an Accredited College specializing in Interior Design or Architecture.
• Job-related experience in furniture specification and interior design/construction.
• Strong knowledge of interior construction and abilities to research construction documents.
• Strong project management, organizational and people skills.
• Must be available to travel from Metro Atlanta and Cobb/Marietta campuses, with possible travel to out of state field office locations for short periods of time.
• Willingness to work a flexible schedule, including occasionally outside of standard business hours.
• Experience with data input of quotes (Workday), work orders (TMA), help desk tickets, and budget tracking.
• Ability to manage tasks during installations, working closely with Interior Designers, customers, vendors, installers, and building managers.
• Knowledge of Microsoft Suite (Office 365, Excel, Word, PowerPoint, Etc.), WebEx, Procore.
• Highly proficient in AutoCAD and CET Configura (or similar furniture-based planning software) and working knowledge of Bluebeam, Smartsheet, and Adobe Suite.

Knowledge, Skills, & Abilities

ABILITIES

This position involves physical activity such as walking, climbing stairs, lifting, pushing, or pulling objects weighing up to 50 pounds or more, standing for extended periods, and working in construction environments. Additionally, there may be times when work is required outdoors.

SKILLS

Proficient with computer applications and programs associated with the position (i.e.Microsoft Office suite)

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Strong customer service skills and phone and e-mail etiquette with keen attention to detail and follow up skills

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, and services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

Other Information

This is not a supervisory position.

This position does have financial responsibilities.

This position will be required to drive.

This role is considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will have some travel.

This position does not require security clearance.

This position is located in Atlanta, GA

Salary Job Grade A08

Salary range is dependent on candidates experiences and skills that ranges from $56,679 - $77,086.

Due to our research contracts with the U.S. federal government, candidates for this position must be U.S. Citizens.

Georgia Tech Research Institute (GTRI) is the non-profit, applied research arm of Georgia Tech. This position is in the Support Services Department (SSD) of GTRI.

Background Check

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/