Capital Improvements Program Administrator

The City of El Paso Texas

El Paso (TX)

On-site

USD 90,000 - 120,000

Full time

7 hours ago

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Benefits offered by this job

Life and Health Insurance

Wellness Program

Tuition Assistance

Job summary

The City of El Paso Texas is seeking a senior program executive to coordinate the Capital Improvements Program (CIP) and advise top management on non-engineering issues. This role requires leading an administrative team, aligning project proposals with available funds, and guiding cross-department collaboration on capital projects.

The candidate will manage ongoing budgets, grant funds, and financing strategies while ensuring policy compliance and timely execution across public assets and

Qualifications

Bachelor's degree or higher in Business or Public Administration, or Engineering or related field.
Five (5) years professional, managerial or administrative experience in preparation and fiscal oversight of operating budgets or capital projects.
Licenses: Texas Class "C" Driver's License or equivalent from another state.

Responsibilities

Plan, organize and oversee the City CIP to budget and schedule projects for public buildings, facilities and infrastructure.
Coordinate with departments and executives on funding, change orders and project prioritization.
Prepare and present CIP status, milestones and financial projections to senior leadership.
Ensure compliance with policies and fiscal controls across multi-department projects.

Skills

Budget oversight

Education

Bachelor's degree or higher (Business/Public Admin/Engineering)

Job description

Education and Experience

A Bachelor's Degree or higher in Business or Public Administration, or Engineering or related field, plus five (5) years professional, managerial or administrative experience dealing with preparation and fiscal oversight of operating budgets or capital improvement and acquisition projects.

Requirements

MOS Code: 62E1G (Air Force)

Licenses and Certificates: Texas Class "C" Driver's License or equivalent issued by another state.

General Purpose

Under general direction, as a key staff executive, coordinate administration of the City's Capital Improvements Program (CIP) and provide expert advice to top management on allied non-engineering issues.

Typical Duties

Plan, organize, develop, implement, oversee and review a Citywide CIP to budget and schedule projects for systematic construction, maintenance, upgrading and replacement of public buildings, transportation facilities and other fixed City physical assets as well as for execution environmental protection initiatives. Involves: Establish and oversee an administrative management team, and advisory committees, consisting of functionally interested department heads and other professional staff. Identify program operational objectives. Formulate project request evaluation criteria. Solicit project proposals. Rank merits and priorities, estimate costs, and select projects within limits of available funds. Identify and recommend alternative financing mechanisms for contemplated projects. Monitor and coordinate additions, deletions and modifications to project proposals and work in progress. Draft authorizations to initiate projects, release projects funds according to annual and multi-year schedules, distribute forms and supporting documents, and forward approved change orders for issuance. Arrange for guidance or action from higher level executives on unprecedented problems or deviations from City-wide policies or practices, or from qualified engineering professionals on complex technical problems or questions. Confer with engineering and maintenance personnel and consultants to assess conditions of facilities and operating life of equipment, propose timing of building and capital improvement projects to optimize labor and materials allocation and usage, and minimize operating costs and disruption of work of facility occupants. Compile and analyze results, cost and personnel statistics. Represent City interests when conferring with and presenting CIP to department heads, public officials of other cities, counties, states, federal agencies, public utilities and regional jurisdictions, business organizations and civic groups in collaboration with personnel accountable for providing in depth explanations of technological issues to facilitate understanding of program nature, goals, process, projects, and administrative and fiscal issues. Maintain summary CIP documentation for publication.

Plan, organize, develop, implement, oversee and review processes to provide for availability, disbursement and expenditures of bond, grant, matching funds and other revenue for planning, design, construction and allied multi-department and interagency projects. Involves: Collaborate with City financial and funding organizations to devise and integrate fiscal procedures that conform to accepted policies and standards. Write grant proposals, program objectives, funding positions statements and master plans. Verify funding for project scope changes during design phases. Analyze bond sales, appropriations, changes and transactions. Journalize charges, balance and reconcile financial accounts. Audit project costs and schedules for adherence to funding and completion requirements. Assess impact of estimate variations and recommend remedial administrative action to City officials, other jurisdictions, and funding or regulatory agencies. Examine, consolidate and coordinate operating and capital budget requests. Check bid advertisements for consistency with fiscal and administrative provisions of construction or other contracts to be awarded and open bids for patterns impacting cost estimates, and recommend contingency funding if necessary. Participate in contract negotiations as authorized. Arrange for, review and advise on annual Building and Planning Services funding requests and administration of adopted budgets. Approve expenditures and requisitions for tools, equipment, supplies and outside temporary services as authorized.

Act for the own supervisor

Involves: Serve on or chair committees and task forces to evaluate status and progress of current operations and services, recommend new or changes in long and short range plans, and identify and forecast needs for human, financial and physical resources. Meet with representatives, effectively defining, publishing and enforcing policies, methods and standards. Ensure internal and external complaints and suggestions are processed expeditiously and satisfactorily. Draft resolutions and other official documents. Ensure mutual compliance with performance terms and conditions of contracts and grants.

Supervise assigned staff

Assign, schedule, guide and monitor work. Appraise employee performance. Provide for staff training and development. Counsel, motivate and maintain harmony. Identify and resolve staff differences, conflicts and deficiencies. Enforce personnel rules and regulations and work behavior standards firmly and impartially.

Please note: This is an unclassified contract position.

Note: Applicants with a foreign degree must have all relevant documents translated and evaluated by a College, University, or Credentials Evaluation Services Department prior to submitting them to the Human Resources Department.

Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Benefits

Life and Health Insurance

The City of El Paso is a self-insured entity with a third-party administrator for Medical and Pharmacy benefits. Basic Life Insurance Coverage is available at no cost to eligible employees. Additional Life Insurance and coverage for your dependents are also available.
Employees can select optional Dental, Vision, and Short Term Disability coverage. Employees also have the option to participate in a Health Savings Account or Flexible Spending Account (healthcare and/or dependent care for daycare expenses). All of these insurance and coverage options can be configured within a month of your new employee orientation date.
An Employee Assistance Program (EAP) with access to mental health sessions, therapy, and more is available at no cost. A trained counselors are also available to help you and your dependents cope with life's stressors so that you can live a happy productive lifestyle.
The City’s Wellness Program seeks to promote better health and wellness amongst the workforce through various programs and incentives in which employees may choose to participate in, to include wellness education, fitness tests, biometric screenings, group fitness, health coaching and so much more!
Keep Learning, Growing & Reinventing Yourself! The City of El Paso's Tuition Assistance Program encourages employee personal and professional development by sharing educational costs with those employees who have successfully completed their original probation, and in turn retain a skillful workforce. Each year, employees can obtain Tuition Assistance for Degree, Certifications, Continuing Education, and Books & Equipment.

Eligibility for Vacation Leave

All regular employees who are regularly scheduled to work on an average, a minimum of twenty (20) hours per week, who have held a position in the City Service for a period of six months from date of employment, shall be eligible for vacation allowance as hereinafter set forth. Part-time employees shall accrue vacation leave at a pro-rated amount of full-time entitlement based on the number of hours that they are scheduled to work. Employees covered by collective bargaining agreements shall accrue vacation as provided in the applicable agreement.

For 0 - 5 Years Of Service (12 Days)

40 hour per week employees - 3.70 hours per biweekly pay period

For >5 to 15 years of service (17 days)

40 hour per week employees - 5.24 hours per biweekly pay period

For >15 or more years of service (20 days)

40 hour per week employees - 6.16 hours per biweekly pay period

Sick Leave With Pay

Employees shall be entitled to accrue sick leave with pay in accordance with the Rules of the Civil Service Commission.

Accident With Pay Leave

The Amended Section 4.4 of the Ordinance shall become effective upon adoption and shall apply to occupational injuries and occupational diseases occurring on and after date of adoption. Occupational injuries and occupational diseases occurring before such date will be governed by the Ordinance in effect at the time of the date of injury or disease.

Pregnancy Leave

Pregnancy shall be treated the same as any other temporary physical disability.
An employee on pregnancy leave shall use accumulated and unused regular sick leave time and then (unless granted use of special sick leave) shall be on leave without pay, unless the employee chooses to use any accumulated and unused annual leave.
An employee going on pregnancy leave shall give written notice to her department head with appropriate medical verification. Before returning to work from pregnancy leave, the individual will provide appropriate medical documentation releasing the employee to return to work, as is required for any individual who has been on leave for a temporary physical disability.

Legal Holidays

First day of January (New Year's Day)
Third Monday in January (Martin Luther King Holiday)
Thirty-first day in March (Cesar Chavez Day)
Last Monday in May (Memorial Day)
June 19 (Juneteenth)
Fourth day of July (Independence Day)
First Monday in September (Labor Day)
Eleventh Day in November (Veteran's Day)
Fourth Thursday in November (Thanksgiving Day)
The Friday following the fourth Thursday in November (Day after Thanksgiving)
Twenty-fifth Day in December (Christmas Day)
Employee's Birthday

Do you have a Bachelor's degree or higher in Business or Public Administration, or Engineering?

Do you have a minimum of five (5) years professional, managerial or administrative experience dealing with preparation and fiscal oversight of operating budgets or capital improvement and acquisition projects?

Do you have a valid USA driver's license? If so, what type of driver's license do you have?

Texas Class A - CDL or equivalent from another state.
Texas Class B - CDL or equivalent from another state.
Texas Class C or equivalent from another state.
No, I do not have a valid driver's license.

Applicants with foreign diplomas, transcripts and degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Have you had your diploma, transcripts, degree or other required documents translated and evaluated by an agency of NACES?

Yes, it has been translated and certified and I can provide documentation upon a job offer.
No, I have not had my degree translated and certified.
N/A - my degree is from an accredited U.S. university or college.

Candidates will be evaluated based on the information provided on the application and the completeness of the responses to the Supplemental Questions. The following will disqualify you from moving forward in the recruitment process. -Failure to fully detail all work experience and job duties. -Failure to fully detail all lead, supervisory and managerial experience and duties if required. -Overlapping dates of work experience. -Copying and pasting directly from the job specification. -Responses referring to your résumé.