Capital Improvement Fiscal Program Manager

City of Bradenton; Bradenton (FL); On-site; USD 86,000 - 146,000; Full time

Job summary

City of Bradenton seeks an experienced finance professional to manage grants, budgets, and capital project finances. The role involves preparing financial reports, grant administration, and ensuring compliance with regulations.

The position supervises financial aspects of seven divisions, coordinates with the City Administration, and maintains accurate accounting records. A Bachelor's degree and five years of grants experience are required.

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration or related field.
• Minimum five (5) years of experience in finance or accounting grants administration and intergovernmental agreements.

Responsibilities

• Develops and maintains financial reports and budgets for capital projects.
• Manages grants administration and budget reconciliation across multiple divisions.
• Ensures compliance with federal/state regulations and reporting requirements.
• Prepare year-end audit schedules and grant-related financial documentation.
• Coordinate with City administrators and finance to monitor fund balances.

Skills

Financial analysis

Budgeting

Grants management

Intergovernmental agreements

Reporting

Accounting principles

Education

Bachelor's degree in Accounting/Finance/Business Administration or related field

Tools

MUNIS ERP

Asset management software

Microsoft Office

Job description

Date Posted Wednesday, August 19, 2026

Department Public Works & Utilities

Compensation $86,155 - $146,464/yr DOQ

Hours Full Time

Deadline Friday, August 21, 2026

FLSA Status Exempt

Bargaining Unit None

Classification Essential: This position is an Essential classification and may require employee to report to duty before, during and after a hurricane or emergency.

Schedule This position normally works a regular weekday daytime shift.

Supervision Exercised None

Supervision Received Works under the direction of and is responsible to the City Administrator, Chief Operating Officer or designee, Public Works Director/Deputy Director and Divisional Managers of the Public Works & Utilities Department Management. General assignments are directed from City Administration and Finance Department in collaboration with Public Works & Utilities with some degree of latitude for use of independent judgment in work methods and procedures.

General Purpose of the Position The purpose of this position is to perform a variety of administrative fiscal responsibilities for grant application, management, coordination and closeout. The incumbent is also responsible of fiscal and budget planning, monitoring, management and execution of capital projects. This includes coordination of fiscal procurement, accounting, reporting and budget monitoring of capital projects within seven (7) different Divisions and seventeen (17) subordinate sections of Public Works & Utilities. This includes being responsible for administering fiscal aspects of our grants and other funding sources; assisting in the coordination of varied capital improvement projects, fiscal, grant and contract programs as well as maintaining and monitoring project and operational budgets. This includes preparing costing reports, insuring City contracts are properly executed, reported, managed and closed out and paid in a timely manner, and other fiscal related activities to include the monitoring and preparation of periodic fund balance review is expected. Assist in the preparation and accounting of the year-end audit reports and schedules. Performs professional work in financial analysis and evaluation of budget requests and to assist in managing strategies that utilize various funding sources.

Essential Duties And Responsibilities

• Develops and maintains statistical information relative to awards and the construction of capital improvement projects.
• Establishes grants and account setup in ERP financial system for effective expenditure tracking and reporting. Approves and reconciles grant and budget expenditures as well as project completion, intermittent and final budget reconciliation status.
• Develops, amends, reviews and manages grant and other capital budget financial sources. Ensures reports and invoices are submitted in a timely manner to meet fund budget and payment draw-down requirements in conjunction with our Central payables process.
• Prepares monthly, quarterly, and annual financial reports, statements, and special cost reports; analyzes weekly and monthly expenditures; prepares special reports involving fund accounting and project status in compliance with federal and state regulations.
• Monitors grant expenditures and ensure proper documentation. Responsible for financial reporting as defined by each grant, including annual reports and periodic billing.
• Coordinates all Capital Project planning to include but not limited to: All internal and external proposed and/or allocated funding sources, all financial management reporting and administration with the City’s finance, budget and administration.
• Keeps abreast of all regulatory compliance and other related requirements.
• Maintains strong documentation for all reporting, and reconcile reports/billing to the General Ledger.
• Develops grant applications to meet deadlines, and then coordinates the fiscal/administrative implementation of those grants that are funded.
• Meets with various federal, state and county representatives to discuss and resolve inter-governmental programs.
• Understands the allowable expenses in each grant and applicable restrictions as needed.
• Oversees the grant and budget administration and reimbursement process for approved grants involving CIP projects.
• Prepares and maintains records and reports of varied monthly, special, and annual reports; follows up on assignments to determine progress and date of completion of projects.
• Assists with grant/project contracts proposals and applications, including providing fiscal and budget support to ensure timelines are met.
• Analyzes financial data. Finds any potential inconsistencies and finds resolution in a timely manner.
• Performs general ledger account analysis.
• Assists with developing and maintaining s accounting controls, policies and procedures.
• Ensures compliance with grants/budget administration and finance-related laws and all applicable regulations and requirements. Maintains the structure and integrity of the City's accounting system.
• Performs professional accounting duties and demonstrates analytical and judgement skills necessary to advance to higher level budgetary assignments. Develops, reviews and prepares recommendations for implementation of accounting policies, procedures and internal controls.

Knowledge, Skills And Abilities Required

• Knowledge and understanding of applicable federal/state, local regulations and interagency governmental agreements, grants management and basic fund accounting. Considerable knowledge of government fund accounting principles, techniques and procedures as applied to municipal, intergovernmental, grant and cost accounting.
• Considerable knowledge of the principles and practices of the City organization and assigned department's programs, objectives, procedures, and policies.
• Knowledge of the design and construction industry as it relates to methodology and procedures, specifically with respect to the basic financial aspect of procurement of those services pursuant to City purchasing guidelines and other applicable agreements or regulations.
• Knowledge of the principles and procedures of budgetary practices and purchasing systems.
• Ability to analyze financial data for trends or variances and to document information for the preparation of special financial, budget, and grant reporting.
• Ability to monitor and understand Florida Department of Transportation, Department of Environmental Protection State Revolving Fund and any other applicable regulating of fund oversight agency rules and regulations.
• Ability to apply accounting principles to the preparation and maintenance of fiscal and accounting records.
• Ability to perform detail work involving written or numeric data calculations rapidly and accurately.
• Ability to work independently on complex assignments, keep accurate records, and submit clear, concise, and factual reports.
• Excellent written communication skills (both business and technical) for preparing detailed reports and policy recommendations.
• Ability to present oral and written comments and recommendations, clearly and concisely.
• Ability to establish and maintain effective working relationships with City Officials, employees, interlocal government agencies, contractors and the general public.
• Ability to write grant proposals and applications tailored to specific requirements of each funding opportunity.
• Ability to develop and analyze detailed budgets and resolve complex budgeting issues.
• Ability to analyze complex accounting processes and problems and make effective recommendations for their resolution.
• Ability to understand, follow and carry out complex oral and written directions.
• Other related duties as assigned.

Environmental Conditions

This position is primarily office work requiring limited physical effort. Visual acuity is required for reviewing, checking, preparing, and maintaining computer and manual files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, data entry, and word processing equipment is required. Excellent oral communication skills for working with multi-agency personnel, residents, and public officials.

Computer Equipment and Software requirements:

Experience with personal computers and software packages such as Word, Excel, and Microsoft Office is desired. Basic knowledge of MUNIS ERP systems and/or asset management module software is very helpful and preferred

Education and Experience Required:

Bachelor’s degree from an accredited four (4) year college with major coursework in Accounting, Finance, Business Administration or related field plus five (5) years of experience in finance or accounting grants administration and intergovernmental agreements, preferably in the capital projects area. At the discretion of the City Administrator or designee, an equivalent combination of education and experience sufficient to provide the applicant with the knowledge, skills, and ability to successfully perform the essential functions of the job will be considered.

Pay Grade :128

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. Duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

City Departments

• Administrative Services
  • Human Resources
    • Employment Opportunities
  • Housing & Community Development Division
• City Administrator
• City Clerk
• Community Redevelopment Agency
• Information Technology
• Finance Department
• Planning & Community Development
• Public Works & Utilities