Capital Campaign Coordinator

Straz Center for the Performing Arts; Tampa (FL); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Health/dental/vision benefits

Parking discount

Show discounts

403(b) plan

PTO/Holidays up to 27 days

Job summary

The Straz Center for the Performing Arts in Tampa seeks a Capital Campaign Coordinator to join our Development Team. You will provide administrative support to the CDO and gift officers, manage the campaign plan, and help meet Boundless fundraising goals.

This role involves coordinating donor meetings, volunteer recruitment, moves management, reporting, and ensuring timely gift acknowledgments. A bachelor’s degree and 3–5 years nonprofit fundraising experience are preferred, with on-site work

Qualifications

• Bachelor's degree or equivalent experience.
• 3–5 years fundraising, campaign, or nonprofit development experience.
• Experience supporting major gifts or capital campaigns preferred.
• Experience with a database and maintaining confidentiality.
• Must be available for occasional evenings and weekends.
• Must pass a Level 2 background check.

Responsibilities

• Manage and maintain the campaign plan, timetable, and defined goals.
• Coordinate meetings, training, cultivation activities, solicitations, and events with major donor prospects.
• Lead regional volunteer recruitment and guide volunteers in donor cultivation methods.
• Staff campaign committees and prepare volunteers for assignments.
• Establish solicitation priorities and manage moves management for donor cultivation.
• Prepare donor briefing memos and coordinate donor meetings and solicitation opportunities.
• Provide regular progress reports to staff and board leadership.

Skills

Microsoft Office 365

CRM systems (Tessitura/Salesforce)

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent experience

Tools

Tessitura

Salesforce

Job description

Be a Star at the Straz Center for the Performing Arts!

Straz Center for the Performing Arts is seeking a Capital Campaign Coordinator to join our Development Team. This position provides administrative support and organizational coordination to the CDO and gift officers to meet the fundraising goals and mission of the Boundless campaign. In this role, the Campaign Coordinator provides daily management of the campaign, ensuring campaign fundraising strategies are developed and adhered to. The position may involve contact with internal and external stakeholders, including donors, board members, staff, and volunteers and requires the ability to anticipate needs, think critically and provide excellent service with a high level of professionalism and discernment.

Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 27 days of PTO/Holidays per year.

Essential Functions:

• Manage, implement and maintain all aspects of the written campaign plan, timetable, and achievement of clearly defined campaign goals.
• Coordination and facilitation of meetings, training, cultivation activities, solicitations, and special events involving key major donor prospects and stakeholders, including public-phase events.
• Assist Development staff in leading regional volunteer recruitment efforts. Help guide and orient volunteers in the most effective donor cultivation and solicitation methods.
• Staff all campaign committees, organizing meetings and working with volunteers one-on-one to ensure they are prepared and supported in their assignments.
• Help establish solicitation priorities, managing prospect lists and a moves management system for cultivating, soliciting, and stewarding donors.
• Help shape and implement donor strategies, prepare staff and volunteers for donor meetings, and create donor briefing memos for all lead gift solicitations. Work closely with staff colleagues in scheduling and coordinating cultivation and solicitation opportunities for staff and volunteers.
• Provide regular reports for staff and board leadership on the progress of the campaign, identifying challenges and opportunities as they arise.
• Coordinate naming opportunities, recognition commitments, stewardship deliverables, and donor benefits fulfillment with the appropriate Development team members and ensure donor recognition and stewardship plans/policy are upheld for campaign donors.
• Work with the Development Systems team to ensure that all gifts, acknowledgements, and receipts for campaign donors are recorded and acknowledged within 48 hours of receipt.
• Work with Development staff, professional counsel, CDO, and CMO to plan and implement the campaign PR, advocacy and marketing program. This includes the Case for Support and supportive collateral pieces, newsletters, and other materials for various campaign constituencies.
• Assist staff in writing and packaging proposals for gifts from major campaign constituents, and coordinate campaign and annual-giving strategies, so Boundless commitments are positioned over and above donors' ongoing annual support.
• Function as the onsite logistics coordinator for campaign awareness events.
• Manage campaign budget, including tracking expenses, preparing forecasts, monitoring budget-to-actual performance, flagging variances and reporting regularly to campaign leadership.
• Assist with other campaign duties as needed.

Minimum Qualifications (Knowledge, Skills, and Abilities):

• Proficiency in Microsoft Office 365 and experience with Tessitura or Salesforce; willing and able to learn Straz Center's CRM database system.
• Excellent communication skills, both written and verbal; ability to maintain a high level of confidentiality.
• Maintain strict confidentiality of donor, prospect, gift, and campaign-related information in accordance with Straz Center policies and applicable donor privacy standards.
• Enthusiastic commitment to the arts is a plus.
• Must be available to work occasional evenings and weekends to support campaign meetings and event.
• Must be able to pass a Level 2 background check.

Education and Work Experience:

• Bachelor's degree or equivalent experience.
• Three to five years of fundraising, campaign, project management, or nonprofit development experience.
• Prior experience working in a supporting role that required a high degree of professionalism; independence and working with a database.
• Development experience or work with a non-profit organization, and experience supporting a major-gift or capital campaign preferred.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• The nature of this job requires the employee to work on-site as a regular work routine.
• The noise level in the work environment is usually moderate.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• While performing the duties of this job, the employee is regularly required to remain stationary for extended periods of time, use the computer, reach, and communicate both in person and by telephone.
• The information contained in this physical standards description is for compliance with ADA and is not an exhaustive list of duties performed. The individuals currently holding this position perform additional duties and additional duties may be assigned.

Travel:

Occasional local or regional travel may be required to support donor meetings and campaign events.

As a condition of employment and in compliance with Florida House Bill 531, the candidate(s) selected for this position are required to complete a Level 2 background screening through FLClearinghouse. Please use the following link to view more about the required screening: https://info.flclearinghouse.com. Failure to complete the screening or meet the requirements may result in disqualification from consideration.

The David A. Straz, Jr. Center for the Performing Arts, Inc. is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

Please visit our website at www.StrazCenter.org to learn more about the Straz Center.