Capital Administrator

General Atomics; San Diego (CA); On-site; USD 63,000 - 105,000; Full time

Job summary

General Atomics Electromagnetic Systems (GA-EMS) is seeking a Capital Administrator to join the Operations & Infrastructure team in Rancho Bernardo, CA. You will provide administrative, financial analytical, and governance support for capital and overhead budgets, collaborating with Operations, Finance, Procurement, and project managers to maintain data, forecasts, and reporting for informed decisions.

The role suits an organized, analytical professional who can manage competing priorities,

Qualifications

• Bachelor's degree in a related field and three or more years of experience as a business process analyst.
• Strong understanding of financial administration, budgeting, forecasting, and project administration.
• Ability to prioritize multiple assignments to meet deadlines and objectives.
• Proficiency with Excel and data reporting tools; experience with SAP/BI preferred.

Responsibilities

• Administer and maintain capital and overhead budget data, expenditures, commitments, forecasts, and documentation.
• Analyze financial performance against budgets and forecasts, identify variances and risks.
• Support monthly/quarterly forecasting, ETC, EAC, and reconciliations.
• Coordinate capital funding requests through review/approval processes.
• Develop financial dashboards, KPIs, and management reports for capital/overhead.

Skills

Financial analysis

Budgeting

Forecasting

Data analysis

Education

Bachelor's degree

Tools

SAP

Power BI

COBRA

Job description

Job Summary

General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS' expanding portfolio of specialized products and integrated system solutions support critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.

Job Summary

General Atomics Electromagnetic Systems (GA-EMS) designs and manufactures first-of-a-kind electromagnetic and electric power generation systems. GA-EMS' expanding portfolio of specialized products and integrated system solutions support critical fleet, space systems and satellites, missile defense, power and energy, and process and monitoring applications for defense, industrial, and commercial customers worldwide.

We're looking for a Capital Administrator to join our Operations & Infrastructure team in Rancho Bernardo, CA.

In this role, you'll provide administrative, financial analytical, and governance support for our capital and overhead budgets. You'll collaborate with Operations, Finance, Procurement, project managers, and other business stakeholders to maintain financial data, monitor expenditures, support forecasting, coordinate governance activities, and develop reporting that enables informed business decisions.

This position is well suited for an organized, analytical professional who enjoys working with financial data, identifying trends and discrepancies, improving processes, and translating complex information into actionable insights. Success requires attention to detail, sound judgment, strong critical-thinking skills, and the ability to independently manage competing priorities.

DUTIES AND RESPONSIBILITIES

• Administer and maintain capital and overhead budget data, expenditures, commitments, forecasts, funding records, and supporting documentation.


• Analyze financial performance against approved budgets and forecasts, identifying variances, spending trends, emerging risks, and opportunities for improvement.


• Support monthly and quarterly capital and overhead forecasting, including expenditure projections, estimates to complete (ETC), estimates at completion (EAC), and financial reconciliations.


• Coordinate capital funding requests through established review and approval processes, ensuring submissions are complete, accurate, and decision‑ready.


• Develop and maintain financial dashboards, scorecards, key performance indicators (KPIs), and management reports that provide visibility into capital and overhead performance.


• Collaborate with Finance, Procurement, Operations, and project managers to reconcile actual expenditures, purchase commitments, forecasts, and approved budgets, resolving discrepancies and maintaining data accuracy.


• Create and manage SAP® purchase requisitions and support purchase order administration, invoice reconciliation, vendor expenditures, and financial closeout activities.


• Coordinate capital governance and budget review meetings, including preparation of financial packages, documentation of decisions, tracking of action items, and follow‑through to closure.


• Monitor overhead expenditures across operational categories, including labor, facilities maintenance, utilities, contracted services, and other operating expenses, to support budget compliance and forecast accuracy.


• Identify and implement improvements to financial administration, reporting, workflows, data integrity, and internal controls to improve efficiency and decision‑making.


• May represent the organization with outside organizations.


• Provides direction to support staff and may provide direction to less experienced professional staff.


• Maintains the strict confidentiality of sensitive information.


• Performs other duties as assigned.


• Responsible for observing all laws, regulations, and other applicable obligations wherever and whenever business is conducted on behalf of the Company.


• Expected to work in a safe manner in accordance with established operating procedures and practices.

We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.

Job Qualifications

• Typically requires a bachelor's degree in a related field and three or more years of experience as a business process analyst working with computerized management systems to include, but not limited to, product life cycle systems. May substitute equivalent experience in lieu of education.


• Must demonstrate a general understanding of financial administration, budgeting, forecasting, and project administration principles, concepts, and practices.


• Must have experience organizing, planning, coordinating, and prioritizing multiple assignments to meet established deadlines and business objectives.


• Must possess the ability to understand new concepts quickly, analyze complex information, and apply sound judgment to identify issues and recommend practical solutions.


• Must be customer focused and possess:




• Strong analytical and critical‑thinking skills, including the ability to identify discrepancies, evaluate financial data, recognize trends, and develop solutions to a variety of problems.


• Effective verbal and written communication skills to accurately document, report, and present financial and operational information.


• Strong interpersonal skills to collaborate effectively with Finance, Procurement, Operations, project managers, and other business stakeholders.


• Proficiency in Microsoft Excel, including formulas, pivot tables, lookups, and data analysis, with the ability to develop accurate and meaningful financial reports.


• Familiarity with enterprise financial or ERP systems; experience with SAP, Power BI, COBRA, or comparable financial reporting and forecasting tools is preferred.




• Ability to work independently or in a team environment is essential, as is the ability to work extended hours as required.


• May require the ability to obtain and maintain a DoD security clearance.

Job Type: Full-Time Salary

Salary range: 63,000 - 105,375