Candidate Experience Admin (6-month contract)

Databricks; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Databricks is seeking a Candidate Experience Admin to power our in-person recruiting, focusing on logistics and execution to deliver a smooth onsite candidate experience. You will be a primary touchpoint for candidates visiting our offices, partnering with Recruiters, Sourcers, and hiring teams to ensure a high-touch interviewing experience.

You will manage day‑of presence, greetings, room changes, live troubleshooting, and interview scheduling across our San Francisco and Mountain View hubs.

Qualifications

• Experience coordinating in-person interviews and logistics.
• Strong written and verbal communication with candidates.
• Ability to manage time-sensitive scheduling in a fast-paced environment.
• Collaborative with recruiters, sourcers and hiring teams.
• Attention to detail and proactive problem solving.

Responsibilities

• Serve as the primary onsite point of contact for candidates, managing timely, professional, and friendly communication.
• Build relationships with Talent Acquisition, cross-functional partners, and hiring stakeholders.
• Manage physical logistics and day-of presence: greetings, room changes, troubleshooting.
• Coordinate interviews with high-touch, time-sensitive scheduling.
• Identify data-driven improvements to recruitment processes and candidate experience programs.

Skills

Logistics coordination

Onsite candidate experience

Communication

Interview scheduling

Problem solving

Team collaboration

Job description

P-301

As a Candidate Experience Admin at Databricks, you'll be the engine that powers our in person recruiting efforts, focusing on physical logistics and execution to deliver a smooth, error-free onsite candidate experience. As one of the primary points of contact for candidates visiting our offices, you'll partner with Recruiters, Sourcers, and hiring teams to deliver an exceptional, high-touch interviewing experience.

The impact you will have

• In person in one of our hubs: San Francisco or Mountain View office, 5 days a week
• Serve as the primary onsite point of contact for candidates, managing timely, professional, and friendly communication (written and verbal) to ensure candidates feel supported throughout their journey
• Build relationships and trust with the broader Talent Acquisition team, cross-functional partners, and hiring stakeholders
• Manage physical logistics and in person candidate experience, maintaining an active day-of presence to oversee candidate greetings, manage room changes, and perform live troubleshooting
• Coordinate interviews, prioritizing high-touch, time-sensitive scheduling needs, and hiring experience
• Contribute to and identify data-driven improvements and ad hoc projects that enhance our recruitment processes and candidate experience programs

What we look for

• Active hands-on logistics management and real-time troubleshooting capabilities
• Effective communication and prioritization skills
• The ability to thrive in a fast-paced environment with evolving in person and scheduling needs
• Collaborative mindset and openness to feedback
• Proactive approach to resolving ambiguous challenges and unexpected in person logistics on the fly
• A track record of high accuracy and attention to detail
• An interest in technology and artificial intelligence

About Databricks

Databricks is the Data and AI company. More than 20,000 organizations worldwide — including adidas, AT&T, Bayer, Block, Mastercard, Rivian, Unilever, and 70% of the Fortune 500 — rely on the Databricks Data + AI Platform to build and scale data and AI apps, analytics and agents. Headquartered in San Francisco with 30+ offices around the globe, Databricks offers a unified platform that includes Genie, Lakebase, Agent Bricks, Lakeflow, Lakehouse, and Unity Catalog. To learn more, follow Databricks on LinkedIn, X, YouTube, and Instagram.

Benefits

At Databricks, we strive to provide comprehensive benefits and perks that meet the needs of all of our employees. For specific details on the benefits offered in your region click here.

Our Commitment to Diversity and Inclusion

At Databricks, we are committed to fostering a diverse and inclusive culture where everyone can excel. We take great care to ensure that our hiring practices are inclusive and meet equal employment opportunity standards. Individuals looking for employment at Databricks are considered without regard to age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other protected characteristics.

Compliance

If access to export-controlled technology or source code is required for performance of job duties, it is within Employer's discretion whether to apply for a U.S. government license for such positions, and Employer may decline to proceed with an applicant on this basis alone.