Cancer MDT Co-Ordinator

Liverpool University Hospitals NHS Foundation Trust; United States; Hybrid; USD 33,000 - 40,000; Full time

Benefits offered by this job

Flexible working

Training & development

Job summary

Liverpool University Hospitals NHS Foundation Trust is seeking an MDT Co-ordinator to support multi-disciplinary team meetings and data collection across cancer services. The role requires coordinating patient pathways, ensuring timely information flow and maintaining data quality.

The post offers agile working for 20% of the week and flexible start/finish times to support work-life balance, with opportunities for staff development within the NHS framework.

Qualifications

• GCSE English and Maths at grade C or above.
• NVQ3 or equivalent qualification to support administrative duties.
• Proficient use of Word processing and Excel for data entry and record keeping.
• Knowledge of handling confidential information and need for confidentiality.
• Experience inputting accurate and timely data into computer systems.
• Demonstrated supervisory experience in a clerical setting.

Responsibilities

• Coordinate, track and administer MDT meetings for cancer patients.
• Collect, verify and update data on patient pathways and waiting times.
• Liaise with clinical/non-clinical staff and information teams across the Trust.
• Maintain case notes, film and results records and minutes for MDT sessions.

Skills

Data entry

Administrative support

Confidentiality

Communication

Time management

Education

GCSE English & Maths Grade C or above

NVQ3 or equivalent

Tools

Word processing

Excel

Job description

An exciting opportunity has arisen for a motivated, enthusiastic individual to join the Cancer Services team as an MDT Co-ordinator at Liverpool University Hospitals Foundation Trust. We offer agile working for 20% of the week and also flexible start and finish times to support with home life commitments. Cancer Services are committed to staff development, progression and Health and Wellbeing. The candidate will provide administrative co-ordination and support to a multidisciplinary team within cancer services. The post holder will work with clinical information staff; clinical teams across the Trust, Directorate staff and Support Services, for example, Radiology and Pathology. The post holder will support Directorate staff in coordinating, tracking and organising multi-disciplinary team meetings for cancer patients. An essential part of the role will be the collection of data relating to the cancer patients journey. The critical elements will be working to deadlines, investigating the patients' pathway, having an appreciation of the importance of data quality and managing a varied workload. Produce and maintain list of all new cancer patients diagnosed in the Trust by using a variety of sources and IT systems, including: IPM, CRIS, ICE that are held in other departments for example: Radiology and Pathology. Liaising with all Clinical/None Clinical staff within the Directorates. Plan, coordinate and administrate MDT meetings for cancer patients. This will include maintaining a list of patients to be discussed, case note, film and results collection and recording requisite information at MDT meetings, for example: Attendance, records and minute taking which is live recording of data and outcomes. Be able to understand the medial terminology/clinical coding relating to cancer and to undertake training as required. Develop knowledge and experience of relevant cancer tumour sites and understanding of patients' pathway. Use knowledge and experience of cancer data to inform/advise colleagues regarding data collection. Be able to collate. Process and develop routine data on a weekly basis to produce timely and accurate information on cancer waiting times and the patient pathways for the Trust, Commissioners, Collaborative and the Department of Health. Continually develop skills in the use of various hospital information systems and ensure training is updated. Minimise risk in the use of sensitive information to ensure that the Data Protection Act is adhered too. Respect differences in relation to equality and diversity ensuring colleagues' and patients' rights are not infringed. Keep up to date with national and local issues relating to cancer and the collection of cancer data. Implement and contribute to MDT operational policies. Support clinical teams in developing clinically useful, accurate and complete cancer datasets. Contribute to surveys and audits. Staff should be flexible in their approach to working hours. The Trust is committed to promoting a healthy work-life balance and achieve fair, equitable and consistent practice. We welcome flexible working requests and will consider a variety of flexible working arrangements from day one of your employment. Not all roles are suitable for every flexible working opportunity all of the time. Flexible working options may include reduced hours, compressed hours, fixed shifts, time back in lieu and home working. The Trust is committed to promoting equality and diversity; we value the contribution of individual talent, skills, knowledge and experience and aim for a workforce demography representative of the local community. We encourage applicants from the following groups that are currently under-represented in our workforce black, Asian and minority ethnic, lesbian, gay, bisexual and Transgender (LGBTQ+), disabled, male and age 16-24. Trust policy requires that the cost of submitting & processing the successful applicant/s DBS application be recovered via salary deduction following start in post. The amount of £25.70 (standard disclosure) or £46.70 (enhanced disclosure) will be deducted from salary, in manageable monthly instalments for up to 3 months following commencement of employment. Bank posts require upfront payment. From April 2017, Skilled visa applicants and their adult dependant(s) will be required to provide a criminal record certificate from each country they have lived in consecutively for 12 months or more in the past ten years. Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa. This organisation has a zero-tolerance approach to the abuse of children, young people and vulnerable adults. All staff must ensure they adhere to the organisations safeguarding children and adults' policy and comply with the Local Safeguarding Children and Adult Board procedures. Staff should be mindful of their responsibility to safeguard children and adults in any activity performed on behalf of the organisation in line with the requirements of statutory guidance and legislation. All employees (and volunteers)are expected maintain their safeguarding knowledge and skills by completing mandatory safeguarding training which includes understanding and recognising the signs of abuse and neglect and taking appropriate action. As an organisation, we have adopted the Merseyside Domestic abuse workplace scheme which supports our staff who are experiencing Domestic Abuse /any forms of sexual violence. If you have any personal requirements that will enable you to participate in our recruitment process please contact a member of the Recruitment Services by phone on 0151 706 4666 at the earliest opportunity to ensure that measures can be put in place to enable your application for this post. Our statement on modern slavery We have zero tolerance of slavery and human trafficking and are committed to maintaining and improving systems, processes and policies to avoid complicity in human rights violation and to prevent slavery and human trafficking in our supply chain. The Trust policies, procedures, governance and legal arrangements are robust, ensuring that proper checks and due diligence are applied in employment procedures to ensure compliance with this legislation. We also conform to the NHS employment check standards within our workforce recruitment and selection practices. This strategic approach incorporates analysis of the Trust's supply chains and its partners to assess risk exposure and management on modern slavery. Please note: new entrants to the NHS will commence on the first pay point of the relevant band. The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Key Tasks

Track patients through their pathway from referral to treatment. Follow up on any diagnostic testing and ensure the appropriate staffing are aware of the patients pathway. Ensure all tracking is kept up to date on a daily basis. Working closely with information Services and clinical areas to monitor cancer waiting times and inform appropriate managers of any changes. Ensure patient is seen with the appropriate timescale in order to meet national standards by liaising with Clinicians, Nurses and Administration staff regarding the patients' pathway and highlighting potential breaches at MDT meetings. Ensure all casenotes and relevant paper work is available for MDT meetings. Sending referral information onto other Trust or Services with information that is relevant to the patient's pathway. General clerical duties including filing, photocopying and collating of documents. To cover other cancer MDT meetings and tracking for other areas. Any other duties required within the context of the grade.

Required criteria

• GCSE (or equivalent) English, Mathematics Grade C or above
• NVQ3 or equivalent
• Word processing/Excel skills, Demonstrable experience of working with healthcare professionals/previous experience in the NHS
• Knowledge of issues of working with confidential information and understanding the need for confidentiality
• Experience of inputting accurate and timely data into computer systems
• Demonstrable Supervisory Experience in a Clerical Setting

Desirable criteria

• Experience of audit and data collection, Knowledge of Health Records systems
• Ability to use database and emails
• Excellent computer skills
• Ability to communicate with all levels of clinical staff across the range of specialities
• Ability to prioritise workload to respond to changing demands
• Flexible approach to work
• Knowledge of patient pathways, Excellent verbal and written communication manner
• Good time management/organisation skills
• Ability to prioritise workload to deadlines
• Ability to work as a member of the team and on own initiative
• Enthusiastic and highly motivated

We strongly encourage applicants who require sponsorship to review the eligibility criteria at https://www.gov.uk/check-uk-visa, Liverpool University Hospitals NHS Foundation Trust comprises Aintree University Hospital, Broadgreen Hospital & Royal Liverpool University Hospital. We are part of NHS University Hospitals of Liverpool Group, formed on 1 Nov 2024 from the coming together of LUHFT and Liverpool Women's NHS Foundation Trust. The Group was born from a shared aim to improve the care we provide our patients. UHLG is one of the largest employers in the region, with over 16,800 colleagues dedicated to caring for our communities - from birth and beyond. We provide general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West. Aintree University Hospital is the single receiving site for adult major trauma patients in Cheshire and Merseyside and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospital is home to elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Women's Hospital specialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. The Royal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single bedrooms and focuses on complex planned care and specialist services.

Note: Under current Home Office Immigration Rules we are currently unable to offer right to work visa sponsorship for Band 2 and 3 roles with a salary of less than £25,000 pa as they do not meet the UK Visas & Immigration criteria.