Campus Visit Coordinator

OSU Oregon State University; Bend (OR); On-site; USD 46,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Tuition reduction benefits

Generous paid leave

Job summary

Oregon State University-Cascades in Bend, Oregon, seeks a Campus Visit Coordinator to run the Welcome Center and supervise 5–10 student tour ambassadors. The role supports on- and off-campus visits, admissions information, and recruitment activities.

The position coordinates preview days, admitted student events, and communications with prospective students, while partnering with Enrollment Services, Academic Advising, and Student Life.

Qualifications

• Bachelor’s degree from a regionally accredited institution in a relevant discipline.
• Excellent written and oral communication skills.
• Strong attention to detail.
• Ability to communicate effectively verbally in front of small and large groups and to provide workshops, trainings and outreach programs.

Responsibilities

• Manage and oversees daily campus tour program and student staff
• Assessment & Budget
• Admissions Advising
• New student onboarding (orientation) support
• Read applications and transcripts
• Service and other duties as assigned

Skills

Public speaking

Customer service

Event planning

Interpersonal skills

Communication

Education

Bachelor’s degree

Tools

Slate CRM

Job description

Job Summary

Oregon State University-Cascades is seeking a Campus Visit Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. This position is located in Bend, Oregon. The Campus Visit Coordinator provides the first point of contact for prospective students and family members visiting the OSU-Cascades campus in Bend. This position runs the daily operations of the Office of Admissions Welcome Center and supervises the admissions tour ambassador team. This position will be required to interface extensively with prospective students both on and off campus. The Campus Visit Coordinator shall be able to explain OSU policies, admissions application and process, financial aid and scholarship application guidelines to prospective students, while identifying systemic barriers faced by students and working with the Director and Assistant Director of Admissions for resolution. The incumbent provides a broad source of information regarding OSU admissions, the transfer process, and student support services for students who intend to eventually enroll at OSU-Cascades. This position manages the daily operations of the campus Welcome Center. This includes overseeing visit coordination for small and large groups, leading the planning and execution for on campus preview days and admitted student events, and managing incoming phone, text and email communication with prospective students. The Campus Visit Coordinator serves as supervisor of 5-10 student tour ambassadors in the Welcome Center’s daily operation while hosting a robust, welcoming and recruitment focused campus visit experience. The OSU-Cascades campus tour functions as a vital tool in the obtainment of various institutional goals. Additionally, this position may manage a recruitment territory to support enrollment growth at OSU-Cascades and OSU in Corvallis. This may include regular outreach and follow-up with prospective students and up to one week of recruitment travel a year. The individual may be responsible for assisting students in assigned territory with navigating the application process, answering questions and assisting with enrollment steps. This position will also help coordinate new student onboarding (orientation) at OSU-Cascades. This will include collaborating with Enrollment Services, Academic Advising, Student Life and other campus partners to create and update content for virtual experiences and in-person event planning.

Key Responsibilities

• Manage and oversees daily campus tour program and student staff
• Assessment & Budget
• Admissions Advising
• New student onboarding (orientation) support
• Read applications and transcripts
• Service and other duties as assigned

Required Qualifications

• Bachelor’s degree from a regionally accredited institution in a relevant discipline.
• Strong interpersonal skills that allow the person in the position to collaborate with a diverse population.
• One year professional or related volunteer experience including event planning.
• 2-3 years of relevant student work or volunteer experience may meet this requirement.
• One year of professional experience related to customer service, public speaking and/or public contact.
• 2-3 years of student experience may meet this requirement.
• Ability to communicate effectively verbally in front of small and large groups and to provide workshops, trainings and outreach programs.
• Excellent written and oral communication skills.
• Strong attention to detail.
• Ability to think clearly under pressure and to work with individuals from various cultures, including the ability to handle difficult inter-personal situations with tact and diplomacy.
• Must be able to lift 50 pounds or more.
• Ability to travel and represent the University.
• This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq.
• Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
• This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

Preferred Qualifications

• Bilingual in Spanish
• Experience managing or leading staff or volunteers
• Professional experience specific to OSU-Cascades/Oregon State University
• Experience working in undergraduate admissions/enrollment management
• University campus visit experience
• Experience working with Slate CRM
• Ability to be flexible and operate in a fast-paced and continuously changing environment.

Work Conditions & Schedule

Typical schedule is Monday-Friday, 8am-5pm. Occasional early mornings, nights and weekends will be required.

Must be able to lift 50 pounds or more. Must be able to drive in all-weather conditions. Must be able to fly on a commercial aircraft.

Salary Range

$46,000 - $56,000

Anticipated Start Date

2026-08-31

Equal Opportunity and Non-Discrimination Statement

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system.

We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard.

Benefits

• Medical, Dental, Vision and Basic Life.
• OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.
• Retirement savings paid by the university.
• A generous paid leave package, including holidays, vacation and sick leave.
• Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
• Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Facts

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Background Check Information

OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has "critical or security-sensitive" responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [e-mail].

Know Your Rights

Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: