Campus Operations Coordinator

Ultimate Medical Academy; Tampa (FL); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Medical Insurance

Dental

Vision

FSA/HSA

Life Insurance

EAP

Long Term Disability

Short Term Disability

PTO 15 days + 9 holidays + Volunteer

401k

Pet Insurance

Identity Theft Protection

Job summary

Ultimate Medical Academy, based in Tampa, seeks a Campus Operations Coordinator to support the day-to-day operations of the Tampa Center. You will foster a welcoming, professional environment for students, staff, employers, partners, vendors and guests, coordinating front office activities, facilities, events and meetings.

In cross-functional collaboration with Admissions, Education, Career Services and Student Services, you will help ensure the Center runs efficiently, remains

Qualifications

• High School diploma or equivalent.
• 2 years of experience in customer service, administrative support, office coordination, hospitality, campus operations, or a related environment.
• Strong organizational skills with the ability to manage multiple priorities and coordinate activities across different functions with attention to detail.
• Ability to professionally communicate fluently in verbal and written English.
• Ability to contribute to a diverse and inclusive work environment.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other business tools such as Microsoft Teams.
• Ability to maintain professionalism and discretion when interacting with internal and external stakeholders.

Responsibilities

• Serve as a primary point of contact for students, prospective students, visitors, employer and community partners, and other guests, providing a welcoming and professional experience.
• Responsible for day-to-day front office activities, including visitor reception, incoming calls, general inquiries, mail, packages, and deliveries.
• Help ensure reception, meeting, common, and other shared campus spaces remain organized, professional, and ready to support daily campus activities.
• Serve as a point of coordination for vendors, service providers, deliveries, and routine facility needs, including scheduling service calls and escalating facility concerns as appropriate.
• Manage conference room and shared-space scheduling and assist with meeting logistics, room setup, technology coordination, food delivery, and other needs.
• Coordinate logistics for executive leadership, employer partners, community organizations, and other external guests visiting the Tampa Center.
• Partner with various campus teams to assist with planning and execution of student activities, orientations, open houses, employer and community events, campus celebrations, and other special events.
• Coordinate the ordering, organization, and inventory of office and shared campus supplies and identify replenishment needs.
• Perform administrative activities such as preparing materials, maintaining records, photocopying, coordinating correspondence, and supporting campus leadership with operational projects.
• Use the student information system of record to update appropriate student information in accordance with policies.
• Maintain appropriate records of campus appointments and walk-in activity and help connect students and visitors with the appropriate campus team.
• Help coordinate visitor access and ensure established campus check-in, safety, and security procedures are followed.
• Support on- and off-campus activities that promote student engagement, community relationships, and awareness of UMA.
• Perform other duties as assigned.

Job description

Ultimate Medical Academy is a non-profit healthcare educational institution with a national presence. Headquartered in Tampa, Florida and founded in 1994, UMA offers content-rich, interactive online programs as well as hands-on training at our Clearwater, Florida campus.

As a full-time team member, you will have access to the following benefits:

• Medical (including prescription), Dental, Vision (UMA subsidized)
• FSA/HSA (Depending on Medical Plan chosen)
• Basic Life Insurance (UMA paid)
• Additional Voluntary Life Insurance (Team Member paid)
• Employee Assistance Program – EAP (UMA paid)
• Long Term Disability (UMA paid)
• Short Term Disability (Team Member paid)
• Supplemental Insurance such as Critical Illness, Accident, and Hospital (Team Member Paid)
• Paid Time Off – 15 days accrued in year 1, 9 holidays, and 1 day of Volunteering Time Off
• 401k (eligible upon completion of 90 days of employment and must be at least 18 years of age)
• Pet Insurance
• Identity Theft Protection

Purpose of the Position:

The Campus Operations Coordinator supports the day-to-day operations of UMA's Tampa Center and helps create a welcoming, professional, and well-organized environment for students, team members, prospective students, employer and community partners, vendors, and guests. Serving as a central point of coordination for the Center, this role supports front office operations, facility and vendor coordination, campus events and meetings, administrative activities, and the overall student and visitor experience. The Campus Operations Coordinator works across campus functions and with campus leadership to help ensure the Center operates efficiently, remains presentation-ready, and delivers a consistent, high-quality experience.

What you'll do:

• Support the Student and Guest Experience: Serve as a primary point of contact for students, prospective students, visitors, employer and community partners, and other guests, providing a welcoming and professional experience.
• Coordinate Front Office Operations: Responsible for day-to-day front office activities, including visitor reception, incoming calls, general inquiries, mail, packages, and deliveries.
• Support Campus Readiness: Help ensure reception, meeting, common, and other shared campus spaces remain organized, professional, and ready to support daily campus activities.
• Coordinate Facility and Vendor Needs: Serve as a point of coordination for vendors, service providers, deliveries, and routine facility needs, including scheduling service calls and escalating facility concerns as appropriate.
• Coordinate Meetings and Shared Spaces: Manage conference room and shared-space scheduling and assist with meeting logistics, room setup, technology coordination, food delivery, and other needs.
• Support Executive and External Visits: Coordinate logistics for executive leadership, employer partners, community organizations, and other external guests visiting the Tampa Center.
• Support Cross Functional Campus Needs and Events: Partner with Admissions, Education, Career Services, Student Services, Strategic Partnerships to assist with the planning and execution of student activities, orientations, open houses, employer and community events, campus celebrations, and other special events.
• Coordinate Campus Supplies: Coordinate the ordering, organization, and inventory of office and shared campus supplies and identify replenishment needs.
• Support Administrative Operations: Perform administrative activities such as preparing materials, maintaining records, photocopying, coordinating correspondence, and supporting campus leadership with operational projects.
• Maintain Student Information: Use the student information system of record to update appropriate student information, such as phone numbers and addresses, in accordance with established policies and procedures.
• Manage Appointment Records: Maintain appropriate records of campus appointments and walk-in activity and help connect students and visitors with the appropriate campus team.
• Support Campus Access and Visitor Processes: Help coordinate visitor access and ensure established campus check-in, safety, and security procedures are followed.
• Participate in Community and Campus Events: Support on- and off-campus activities that promote student engagement, community relationships, and awareness of UMA.
• Perform other duties as assigned:

Career Level Expectations:

• Entry-level position.
• Work is supervised.
• Communicates information that requires a high level of accuracy.
• Problems faced are often routine and require critical thinking.
• Desire for growth and professional development.

Required Skills/Experience:

• High School diploma or equivalent.
• 2 years of experience in customer service, administrative support, office coordination, hospitality, campus operations, or a related environment.
• Strong organizational skills with the ability to manage multiple priorities and coordinate activities across different functions with attention to detail.
• Ability to professionally communicate fluently in verbal and written English.
• Ability to contribute to a diverse and inclusive work environment.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and other business tools such as Microsoft Teams.
• Ability to maintain professionalism and discretion when interacting with internal and external stakeholders.

Preferred Requirements:

• Associate degree.
• 3 or more years of experience in customer service, office coordination, campus operations, hospitality, higher education, healthcare, or a related environment.
• Experience coordinating meetings, events, vendors, or facility-related activities.
• Experience supporting senior leaders, executives, or external stakeholders.
• Experience working in a student-facing or customer-facing environment.

Compliance:

• Demonstrate knowledge of and carefully follow all applicable federal and state compliance requirements and regulations, including those prescribed by the U.S. Department of Education, accrediting agencies, state regulations, and internal policies and procedures.
• Effectively communicate compliance requirements to other staff as appropriate and quickly upscale any compliance concerns to the Compliance department.

Work Environment/Physical Demands:

• This position is a full-time onsite position at UMA's Tampa Center in Tampa, Florida.
• The role requires regular movement throughout the Center to support campus operations, meetings, events, visitors, and facility needs.
• May require occasional setup, movement, or organization of materials and supplies associated with meetings and campus events.
• Flexibility to work evenings and weekends as needed to support campus operations, events, and activities.

Anticipated Starting Salary Is Based On Experience And Qualifications.

Compensation Range

$20.19—$21.50 USD

OUR VALUES

Our institutional values are shaped and validated by our team members. They describe how we strive to operate and are the standards of behavior we look to embody.

ACT WITH INTEGRITY

We operate honestly and ethically in an industry-compliant fashion. We are fair and trustworthy in our interactions with all we serve. Our team members, at all levels, lead by example and strive to do the right thing for our students and for each other. We are disciplined professionals who strive to be straightforward and dependable.

CHAMPION STUDENT OUTCOMES

We live by a strong commitment to our students and are passionate about preparing them for meaningful careers. We are deeply dedicated to ensuring students' educational and career success. We excel at building our students' confidence and empowering them to reach their full potential.

COMMIT TO TEAM MEMBER SUCCESS

We are committed to our team members' success and to each other's success. We strive to create an environment that attracts and retains the best talent while offering continuous learning, professional development and career growth opportunities. We recognize and reward our team members for their contributions to the organization and to our students.

PURSUE RESULTS WITH PURPOSE

We pursue results with a sense of urgency and purpose. We take responsibility for achieving ambitious, measurable results and hold each other accountable. We think strategically and critically, greet new ideas and challenges openly, and look for innovative solutions to challenges.

HAVE FUN. BUILD ENERGY

Enjoying what we do is central to achieving our goals. Building energy, having fun, being optimistic and creating a positive working environment are all critical to our success and that of our students. We strive to be inspired and to inspire others. We consistently show appreciation and celebrate our successes, both large and small.

WORK AS ONE

We believe that diverse, inclusive teams produce breakthrough results. We strive to build and maintain positive relationships with colleagues from all types of backgrounds by showing respect and humility when interacting with each other and resolving conflicts in a constructive manner. By working together, we win together - as one - ensuring that the goals of the company are the focal point of our efforts.