Campus Operations Coordinator

Saybrook University; Chicago, Northern (IL, KY); Hybrid; USD 30,000 - 33,000; Full time

Benefits offered by this job

Generous paid time-off

Medical and dental insurance

Life and disability insurance

Retirement plan with employer contrib.

Tuition reimbursement

Job summary

The Chicago School is looking for a Campus Operations Coordinator in Chicago. This role is essential for maintaining a well-functioning campus environment through proactive facilities coordination and vendor oversight. You will help manage daily operations, support office moves, and monitor inventory.

Candidates should possess strong organizational and documentation skills, along with a high school diploma or GED. Availability for evenings and weekends is mandatory.

Qualifications

• 1+ years of facilities or operational support experience.
• Availability to work evenings and weekends.
• Ability to lift, push, and pull approximately 50 pounds.

Responsibilities

• Support daily operational workflows and ensure building readiness.
• Manage incoming and outgoing deliveries and monitor conditions.
• Collaborate with various teams to ensure coordinated support.

Skills

Interpersonal skills

Organizational skills

Documentation skills

Microsoft Office proficiency

Facilities ticketing systems

Education

High school diploma or GED

Associate or bachelor's degree

Job description

POSITION SUMMARY

The Chicago School is seeking a Campus Operations Coordinator to play a key role in maintaining a campus environment that is functional, prepared, and ready to support our campus community. The Campus Services Coordinator is a member of the Chicago Campus Operations team, which oversees the daily service, space, and facility operations that keep the campus running smoothly. In this role, you will help maintain operational readiness through proactive facilities coordination, vendor oversight, inventory management, and logistical support. Campus Operations functions as a collaborative team grounded in shared ownership. While each role has a primary focus, we work closely together and step in where needed to ensure a seamless campus experience particularly during peak periods, major events, or times of increased operational demand. Our campus operates seven days per week with extended evening hours. The schedule for this role is Wednesday – Sunday, 12pm-8pm.

PRINCIPAL DUTIES

Daily Operations Support daily operational workflows to ensure classrooms, offices, and shared spaces are prepared, functional, and aligned with campus standards. Perform opening and closing procedures, verifying building readiness, safety systems, space conditions, and ensuring all areas are secured. Maintain a visible campus presence to monitor conditions, identify operational issues, and ensure a clean and safe environment. Support office moves, furniture reconfigurations, classroom setups and event-related setups or breakdowns. Crosstrain on welcome desk workflows to maintain service continuity and coverage during peak periods or absences. Manage incoming and outgoing deliveries, mail, and shipments, ensuring accurate sorting, documentation, and timely distribution. Create and update ID cards for faculty, staff, and students in accordance with access protocols. Monitor and replenish inventory for classrooms, offices, kitchens, and shared spaces, ensuring supplies are organized and available.

Team and Campus Support

Submit, track, and follow up on work orders for maintenance, custodial, and facilities needs; verify completion and communicate updates to stakeholders. Support onsite vendors and contractors by coordinating access and ensuring work meets campus standards. Monitor and respond to the campus operations inbox, addressing operational inquiries from students, faculty, and staff. Collaborate with the Chicago Operations team, Facilities, IT, Academic Departments, Student Services, and others to ensure coordinated and timely support. Assist with the onboarding and training of student workers. Execute campus emergency procedures as trained and assist with evacuations, safety drills, and maintenance of emergency supplies.

BASIC QUALIFICATIONS

• High school diploma or GED.
• 1+ years of facilities or operational support experience.
• Strong interpersonal and communication skills.
• Strong organizational and documentation skills.
• Ability to manage multiple operational priorities simultaneously.
• Proficiency with Microsoft Office and facilities ticketing systems.
• Valid U.S. Driver’s License.
• Proficiency with Microsoft Office.
• Availability to work evenings and weekends.
• Ability to lift, push, and pull approximately 50 pounds.

PREFERRED QUALIFICATIONS

• Associate or bachelor's degree.
• Experience in facilities coordination, logistics, or higher education operations.
• Experience working in a fast-paced, service-oriented environment.

Compensation & Benefits

This opportunity is budgeted at $$22-$24 base compensation. Additional compensation factors may impact total compensation.

• generous paid time-off
• medical and dental insurance coverage
• life and disability insurance
• retirement plan with employer contribution
• multiple flexible spending accounts
• tuition reimbursement

The Chicago School is an Equal Opportunity Employer.

Please note: For the protection of faculty, staff, students, and all who enter our facilities, The Chicago School strongly recommends that all employees are fully vaccinated for COVID-19 per CDC guidance.

For more than four decades, The Chicago School has been a leading nonprofit university dedicated to training professionals for careers that improve the integrated health of individuals, organizations, and communities across the globe. Grounded in the values of education, innovation, community, and impact, The Chicago School offers 40+ distinct academic programs at campuses across the country (Washington DC, Chicago, Dallas, Southern California) and online, educating over 6,000 students annually in fields across integrated health.