Campus Life Administrative & Financial Coordinator

Opt For Healthy Living; Sacramento (CA); On-site; USD 49,000 - 71,000; Full time

Job summary

Sacramento State is seeking a Campus Life Administrative & Financial Coordinator to support the AVPCL and AVPCL/SDSOL, handling clerical work, travel, purchasing, and budget processes. You will coordinate meetings, events, and reception operations, provide excellent customer service, maintain records, and collaborate with Campus Life and campus partners to support university priorities.

This role requires strong organization, discretion, and communication skills, with the ability to manage

Qualifications

• Experience supporting high-level administrators and programs.
• Experience delivering broad customer service.
• Experience scheduling events and coordinating travel.
• Experience in appointment/meeting scheduling and basic project management.

Responsibilities

• Provide clerical and administrative support for Campus Life units.
• Coordinate meetings and events and assist with reception operations.
• Support data management and customer service across stakeholders.
• Interact with staff, students, families, and external partners with discretion.

Skills

Customer service

Event planning

Travel planning

Office administration

Communication

Education

High school diploma

Tools

Microsoft Office

Outlook

Excel

PowerPoint

Job description

Job no: 560574
Work type: Staff
Location: Sacramento
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)

Priority Application Date (Posting will remain open until filled):Sunday, August 23, 2026 @ 11:55pm PT

Hiring Preference

Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Campus Life Administrative & Financial Coordinator (Coordinator) is directly responsible to the Associate Vice President for Campus Life (AVPCL) within the broad guidelines and established procedures, policies, and regulations governing faculty, staff, and administrators. The Coordinator also provides administrative support to the Assistant Vice President for Campus Life/Sr. Director Student Organization and Leadership (AVPCL/SDSOL). The Coordinator will provide clerical and administrative support for all Campus Life units and coordinate reception operations for the sub-division. The incumbent will assist with meeting and event coordination, providing excellent customer service, and data management.

Work involves a broad scope of duties to address and support complex and sometimes unprecedented administrative work in support of the AVPCL and their designees. The Coordinator participates in Campus Life meetings and is responsible for direct interaction with staff, students’ families, upper-level campus administrative and academic administrators, community members, private and government officials, as well as staff in the Chancellor’s Office. As a part of these interactions, the incumbent may receive and disseminate confidential information that must be treated with a significant level of judgement and discretion. Furthermore, the incumbent works collaboratively with other members of Campus Life, Student Affairs, VPSA’s leadership, and staff throughout the division on multiple projects supporting university priorities and activities. External to the division, the incumbent will also interact with campus business partners in Procurement, Accounts Payable and Travel, Student Employment Office, etc.

This position requires knowledge of university programs for students and the ability to maintain and develop effective working relationships with a wide range of campus staff, students, and the general public. This position utilizes advanced skills to coordinate training, procurement, travel, database management, customer relations, prioritizing office workload, and systems support. The position requires an individual who is self‑motivated, well organized, and displays good judgment.

FLSA

Non‑Exempt (eligible for overtime compensation)

Anticipated Hiring Range

$4,367 per month (Step 1). Anticipated starting salary is at the entry of the classification salary range.

CSU Classification Salary Range

$4,367 per month (Step 1) -$6,362 per month (Step 20)

Salary step placement will be determined based on relevant qualifications and professional experience.

Work Hours

Monday - Friday 8:00 a.m. - 5:00 p.m. with occasional weekend and evening hours dependent on department need

Department Information

At Sacramento State, Campus Life is at the center of the Hornet experience—where students live, learn, and lead. As a subdivision of Student Affairs, Campus Life is dedicated to creating a vibrant, supportive environment where every student can thrive academically, socially, and personally. For more information, visit: https://www.csus.edu/student-affairs/campus-life/

Minimum Qualifications

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Required Qualifications

Experience:

• Experience supporting high-level administrative leaders and programs in clerical and administrative support functions.
• Experience providing a broad range of customer service.
• Experience scheduling, organizing, and planning events.
• Experience in appointment and meeting scheduling and travel planning, including some experience in workflow and/or project management.

Knowledge, Skills & Abilities:

• Ability to independently handle multiple priorities and projects.
• Ability to independently interpret and apply policies and procedures, using appropriate judgement and discretion to act where precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to questions and requests related to Campus Life units.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Effective interpersonal skills and the ability to interact productively with students and their families, people at all levels of the organization, high level legislative representatives, executives, and representatives from external partners, and the general public.
• Ability to be flexible and adapt to rapidly changing priorities.
• Ability to work independently and as a member of a highly collegial and productive team.
• Proficiency in proof-reading and researching information, on the internet or through other sources, and providing brief, executive level summaries when needed.
• Excellent written and oral communication skills; effective listening skills; strong attention to detail and organizational skills.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to use general office equipment and a full range of office support technology and systems.
• Thorough knowledge of Microsoft Office products, including Outlook, Word, Excel, and PowerPoint.
• Ability to organize, plan, develop, and assist in designing and distributing event marketing and promotional materials (e.g. flyers, brochures, surveys, email communications, etc.).
• Ability to appropriately handle confidential materials.
• Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community.

Conditions of Employment:

• Satisfactory completion of the background check process.

Preferred Qualifications

• Knowledge of Common Management System (CMS), Common Human Resources System (CHRS), Common Financial System (CFS), Procure to Pay (P2P), and Concur modules.
• Knowledge of University student services and academic programs.
• Baccalaureate, associate degree, administration certificate, or other equivalent credentials or experience.
• Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment.
• Direct experience and knowledge of working in an educational and/or university environment.

Documents Needed to Apply

• Resume

Failure to upload required documentation may result in disqualification.

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre park‑like campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the "Farm‑to‑Fork Capital," is one of the most ethnically diverse and livable cities in the country, with a population of half of a million.

"As California's capital university, Sacramento State transforms lives by preparing all students to lead, serve, and succeed. We are committed to our designations as a Hispanic Serving Institution, an Asian American Native American Pacific Islander Serving Institution, and a Black Serving Institution, and to intentionally serving students reflective of these designations and all students who have been historically underserved in education."

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity

California State University, Sacramento is an Affi…

Jeanne Clery Campus Safety Act Notification

Pursuant to the Jeanne Clery Campus Safety Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery .

The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics ofCleryAct crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request by emailing the Clery Director at [e-mail] .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

Out of State Employment

Sacramento State, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Learn more about working at the California State University and the impact of our mission

Advertised: Aug 07 2026 Pacific Daylight Time

The Campus Life Administrative & Financial Coordinator reports to the Associate Vice President for Campus Life and serves as the primary executive assistant and financial coordinator for the subdivision. This position manages purchasing, travel, budget support, accounts payable, student employment transactions, and financial records while serving as the liaison with campus business partners. The Coordinator also provides executive administrative support, coordinates meetings and events, oversees reception operations, maintains Campus Life records, and delivers exceptional customer service to support the operational and strategic goals of Campus Life.