Campus Internship Coordinator

Aurora University

Aurora (IL)

Hybrid

USD 21,000 - 34,000

Full time

19 hours ago

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Benefits offered by this job

Health Insurance

Tuition Remission

403(b) Retirement Plan

Paid Time Off

Job summary

Aurora University seeks a dynamic Internship Search & Student Support Coordinator to help students secure internships for academic credit and career readiness. You will provide direct coaching, coordinate internships, and monitor communications among students, site supervisors, and faculty instructors.

Responsibilities include managing internship opportunities, leveraging Handshake, and collaborating with academic and career services to ensure high-quality experiences and outcomes for students.

Qualifications

Bachelor's degree required.
Experience in training and development, relationship management, or related internship and career development fields preferred.

Responsibilities

Assist undergraduate and graduate students in securing internships for academic credit and career preparation.
Provide direct student support through one-on-one meetings to encourage experiential learning and internship search assistance.
Monitor communication between student interns, site supervisors, and faculty internship instructors.

Skills

Excellent communication

Self-starter

Organization

Career counseling

Interpersonal skills

Education

Bachelor's degree in business administration or related field

Job description

Aurora University (AU) is committed to the transformative power of learning by creating a student-centered environment and an equity of experience and opportunity, to ensure that students, faculty, and staff of all backgrounds feel welcome and included. Our culture of collaboration, generosity, and belonging make it a special place for students, faculty, and staff.
AU is grounded in the transformative opportunity it provides to a diverse student body. As a private university with a public mission and a commitment to making a difference in peoples’ lives, AU has a long history of resilience and of providing access to an education that values innovation, focuses on continuous improvement, and has a positive impact on the communities we serve. We are proud of our service to and economic impact on the state of Illinois, where over 80% of our students stay to live and work, where 90% of our students come from, and where we foster strong community partnerships to develop the workforce in areas such as nursing, education, business, technology, and social work.
We are looking for passionate and purposeful individuals who represent the full diversity of Aurora and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, ability, identity, and ethnic backgrounds present in our community. When you join the team at AU, you can expect to be part of an inclusive, innovative, and equity-focused community that approaches higher education as a matter of social justice requiring broad collaboration among faculty, staff, students, and community partners.
At AU we believe that continuous learning is a fundamental part of working life, and our goal is for all colleagues on our campus to feel supported and equipped to realize their full potential. We actively support our community by providing all employees with opportunities to engage in professional development activities, as well as a range of tuition and employee benefits that can be found

Position Purpose

Core Competencies

Represents Aurora University in the most positive manner with prospective, former and current students, clients, suppliers and the community we serve. Interacts effectively with a diverse group of faculty, staff, students and other customers of our service, learns and uses operating practices of the department and Aurora University.
Upholds the Mission Statement: Aurora University is an inclusive community dedicated to the transformative power of learning. As a teaching-centered institution, we encourage undergraduate and graduate students to discover what it takes to build meaningful and examined lives. Our singular goal is to empower our students to achieve lasting personal and professional success.
Handles all information with tact and discretion and recognizes the confidential nature of university business.
Supports learning through the performance of essential job functions and performing other duties and functions as necessary or as assigned, including voluntary participation in university committees, activities and events.

Essential Job Functions

Internship Search & Student Support

Assist undergraduate and graduate students in securing internships for academic credit and career preparation.
Provide direct student support through 1.1 meetings to encourage experiential learning opportunities, provide internship search assistance, and share program requirements.
Monitor communication between student interns, site supervisors, and faculty internship instructors (for credit-bearing internships).
Coordinate and facilitate training sessions and orientations for students completing internships.
Seek new internship opportunities, including micro, project-based, and remote internships.
Maintain regular contact with internship sites and partners to ensure quality experiences and troubleshoot issues.

Internship Program Management

Utilize Handshake to post positions, process applications, store data, and communicate with employers.
Maintain accurate internship records, including required agreements, evaluations, and completion of documentation.
Track and document student internship sites, hours completed, and site evaluations.
Collect and analyze post-internship evaluation and assessment data to inform continuous improvement.
Assist in assessing internship program impact and reporting outcomes for institutional review and external stakeholders.

Employer Relations & Outreach

Build and maintain relationships with non-profit employers to grow internship opportunities across a wide range of industries in partnership with the Director of Experiential Learning & Employer Outreach.
Conduct outreach to identify and cultivate new internship sites in alignment with student interests and academic programs.

Communication & Collaboration

Serve as a resource and point of contact for students, faculty, staff, and external partners involved in internships.
Plan and implement communication strategies relating to internships (e.g., email campaigns, newsletters, social media, and website updates) in partnership with the Director of Student Success Marketing.
Collaborate across departments (Academic Affairs, Career Services, Advising, Student Employment, etc.) to support alignment with institutional goals and student success strategies.

Educational Program Development

Implement and oversee professional development initiatives for on-campus student employees, focusing on skill development, career readiness, and workplace expectations.
Develop and facilitate workshops, resume clinics, and reflection activities related to experiential learning and career preparation.
Integrate NACE career competencies and high-impact practices into internship and on-campus employment programs.

Administrative Support

Assist with organizing and managing logistics for events, including training sessions, internship fairs, and employer panels
Schedule venues, prepare materials, manage communications, and coordinate event follow-up.
Maintain shared calendars, schedule meetings, and manage internal documentation and filing systems.
Prepare reports, presentations, and communication materials for stakeholders as needed.
Coordinate grant reimbursement requests and process submissions to ensure timely reimbursement and tracking.

Professional Development & Other Duties

Remain current on trends and best practices in internships, experiential education, and workforce readiness.
Assist in developing and updating internship-related policies, forms, and handbooks.
Contribute to strategic planning and program assessment for career and internship initiatives.
Perform other duties as assigned to support departmental and university goals.

Essential Job Requirements

Education & Experience:

Bachelor's degree in business administration, human resources, or other related degree.
Experience in training and development, relationship management, or related internship and career development fields. Preferably in a higher education setting.

Skills

Excellent verbal and written communication skills.
Self-starter who can work both independently and as a part of a team.
Strong organizational skills and detailed orientation.
Knowledge of career counseling and experiential education principles and practices.
Understanding of employer recruiting strategies, job market trends, occupational, career and personal growth.
Understanding of the collegiate environment and culture, and ability to effectively interact with faculty, staff, students, parents and administrators.

The pay range referenced in the job posting is the budgeted amount the university reasonably expects to pay for this position. The final pay rate will not be below the lowest pay rate listed herein.

Benefit-eligible positions offer excellent benefits including health, dental, life, vision, long term disability, a 403(b) retirement plan through TIAA, and tuition remission.

Aurora University is an Equal Opportunity Employer.

Aurora University offers competitive, flexible benefits to eligible employees.

Health Insurance Choice of HMO or PPO offered through BlueCross BlueShield of Illinois.
Dental and Vision Insurance Choice of two dental plans and vision insurance offered through Blue Cross Blue Shield.
Life Insurance and AD&D 1.5 times annual salary, dependent on age. Additional life insurance also may be purchased for self, spouse, and children.
Long Term Disability 60% of salary, taxable and nontaxable options.
TIAA Retirement Account The University offers a 403b retirement plan, administered by TIAA. Matching contributions offered first day of employment to eligible employees, at the discretion of the University and Board of Directors.
Flexible Spending Accounts (FSA) FSAs are available for medical costs and dependent care costs.
Paid Time Off Vacation, personal, and sick leave are provided to eligible employees.
Holidays The university observes nine major holidays where the university is closed.
Tuition Assistance Tuition assistance for AU undergraduate courses is available to eligible employees and eligible family members beginning the term following one (1) year of regular, full-time employment. Tuition assistance for graduate programs paid at 60% for employee following Senior Leadership approval.
Tuition Exchange Consortiums AU is a member of the Tuition Exchange (TE) and the Council of Independent Colleges Tuition Exchange Program (CIC-TEP) enabling full-time employees and eligible family members to be eligible for tuition assistance at more than 600 universities nationwide. Eligibility for the CIC-TEP and TE programs is one (1) year of regular, full-time employment as of 8/31.

To see more benefits details and breakdowns please see our benefits guide