Campus Community-Use Coordinator

Colorado Mountain College; Glenwood Springs (CO); On-site; USD 56,000 - 62,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life Insurance

Tuition reimbursement

Annual & sick time

Mental health resources

Relocation assistance

Job summary

Colorado Mountain College is seeking a Campus Community Use Coordinator to maximize room usage and strengthen partnerships at the Steamboat campus. You will drive bookings, manage the room-use database, and coordinate with leadership and departments to support student activities and special events.

You will also schedule and supervise student staff, assist with summer conference coordination, and ensure exceptional customer service while maintaining compliance with campus policies.

Qualifications

• Bachelor’s Degree and three years related experience, or equivalent combination of education and experience.
• Degree in a related field and experience in public employment and/or education preferred.
• Knowledge of MS Office including Excel; ability to relate with multiple constituencies; excellent verbal and written skills.
• Ability to work in a high-paced environment, manage stress, and meet deadlines.
• Commitment to providing exceptional customer service and supporting the College’s mission.

Responsibilities

• Support campus planning for meetings, conferences, seminars, demonstrations, tours, and visits.
• Coordinate logistical details for meetings and events (catering, A/V, parking, internet, reception, tours).
• Identify scheduling conflicts and provide recommendations for visits and events.
• Manage space requests and reservations; prepare reports on space utilization.
• Oversee building operations: opening/closing, cleanliness, inventory.”
• Provide safety and compliance with campus policies; coordinate with facilities and budget.

Skills

Microsoft Excel

Verbal & written communication

Customer service

Teamwork

Education

Bachelor’s Degree

Three years related experience or equivalent

Tools

MS Office

Job description

Job Description:

Primary Responsibility

Under the supervision of the Steamboat Campus, the Campus Community Use Coordinator maximizes the campus room usage to enhance community connections and strengthen strategic partnerships utilizing the Steamboat campus. The position will actively encourage community members to utilize CMC Steamboat’s rooms for meetings, events and dining and serve as a point of contact for all bookings, facility use and rental agreements and other special needs. S/he will set up and maintain room usage database to strategically block off time for student activities, conferences, student recruitment activities and special events and communicate regularly with campus leadership and key internal departments regarding room usage and special needs. The position will intersect with all appropriate internal departments for scheduling, preparation and execution of community use activity on campus and provide summer conference coordination.

Pre-requisites for Position (Qualifications Standards)

Education and experience necessary to meet the rigors of the position. Examples include a Bachelor’s Degree and three years related experience, or equivalent combination of education and experience that will provide the necessary knowledge, skill and abilities to perform the functions of the position.

Degree in a related field and experience in public employment and/or education preferred.

Knowledge of generally use of technology including experience with standard Microsoft Office software, particularly Excel. : Ability to relate well and work effectively with multiple constituencies and audiences. Excellent verbal and written skills. Knowledge of office systems: MS-Office preferred. A team player committed to developing and working within a collaborative environment and to ensuring the highest customer service orientation.

Ability to: read, write, speak and understand English well; read and interpret regulations accurately. Ability to follow directions and complete tasks timely and accurately, and be able to accept supervisory input and constructive criticism. Ability to work in a high-paced environment and manage stress with work under pressure, while multitasking when meeting deadlines. Dedicated commitment to providing exceptional customer service, seeking opportunities for efficiencies, and dedicated to the mission of the College.

Welcoming. Innovative. Focused on Student Success. These principles reflect the soul of CMC. They guide us in building our teams, cultivating leaders, and expanding our approaches and mindset. They guide us to be an institution of higher education that’s the right fit for every faculty member, staff, student, and community member in its trust. Applicants must demonstrate a commitment to working effectively with students, employees, and community members of all backgrounds.

Bilingual (English/Spanish) or conversational language abilities are preferred.

Colorado Mountain College requires that employees perform their assigned duties within the State of Colorado. The College further expects employees to accurately report their work location at all times. Failure to do so impairs the College's ability to ensure compliance with tax, payroll, employment, information security, and operational requirements.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Hiring range = $55,806.40 - $62,004.80 ($26.83 - $29.81 hourly) annual salary depending upon a combination of education and experience. CMC utilizes a wage progression compensation model that accounts for a candidate’s skill and experience. Although a salary range is listed, salary will be set commensurate with the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

• Medical
• Dental
• Vision
• Life Insurance
• Pet insurance
• retirement contribution
• tuition reimbursement
• annual & sick time
• mental health resources
• healthy lifestyle benefits
• affordable transitional housing may be available to the successful candidate based on eligibility and availability
• relocation if applicable

Position anticipated to close on August 31, 2026 or until filled.

Minimum Qualifications:

Essential Duties

• Support the campus in planning and coordinating meetings, conferences, seminars, demonstrations, tours, and formal visits on the campus; handle all shift problems and deviation in accordance with established instructions, priorities, commitments and departmental goals.
• Coordinate logistical details for meetings and events which include, but not limited to, client walkthroughs, on-site support, room setups, catering coordination, audio visual services, parking/transportation, internet access, reception and tours etc.
• Review requirements and make recommendations for planning for proposed event arrangements; identify and notify supervisor of scheduling conflicts, and provide recommendations on the various aspects associated with visits, conferences, seminars, or meetings.
• Manage space requests and event reservations; scheduling space and respond to all inquiries in a timely manner. He/she will provide informational data sheets and/or briefings to keep supervisor up-to-date.; prepare routine reports and collect and analyze data on space reservations and utilization.
• Provide general building oversight which includes opening and closing the facility, inspecting space for damages and cleanliness, and assisting with upkeep and organization of inventory.
• Report and resolve problems within the campus facility including but not limited to emergencies, incidents, customer and building needs while following proper action and/or reporting protocols.
• Use appropriate offices to register lodging, catering, maintain regulations, directives and pertinent information on visitor(s) protocol, to include local requirements and guidance.
• Conduct hourly rounds to monitor building usage, secure areas not in use, check condition of the facility and check in with student employees on duty.
• Supervise student staff on duty during their shifts; assist in the hiring, training, evaluation of staff and inform supervisor of any changes that would affect visitor(s) control.
• Provide support to special projects, initiatives and events as needed; serve as point of contact for planned visitors.
• Provide primary support for prospect/donor events in Steamboat.
• Set-up and execution of campus facility-use database each semester (once class schedule has been finalized).
• Timely and collaborative communication (while booking and through weekly comprehensive updates) with Steamboat faculty and staff, ensuring room conflicts are addressed proactively prior to booking and alternate arrangements made.
• Responsive, friendly interaction with community members and high-attention to detail for all inquiries and bookings.
• Coordination with Campus Budget Manager and Accounts Receivable Coordinator: Ensure all invoices and receivables are monitored and routed through the campus budget manager and/or Accounts Receivables Coordinator. Ensure all business functions to be in alignment with business office and college policies and procedures. Monitor budgets
• Coordination with Facilities: Work closely with facilities department to support all set up, take down, and cleaning of spaces, and logistics coordination around events. Support fleet/vehicle reservations and processes.
• Summer Conference Coordination: Coordinate activity space, staffing and operations. Ensure safety and security of students and facilities during activities/special events. Monitor budgets. Contract negotiation and preparation plus budget and billing management with summer conferencing. Develop and provide publicity.
• Other duties as assigned by supervisor.

Supervision Received

This position reports to the Vice President and Campus Dean.

Supervisory Responsibility

Position is responsible for serving as a lead worker for others in the department.

Special Conditions of Employment

Successful completion of a background check including motor vehicles records report will be required.

Incumbents in this position will adhere to all safety and compliance policies of Colorado Mountain College while performing all duties assigned. Will require travel within the College district/service area, altered work schedules with evenings and/or weekend hours.

Working Conditions

This position requires constant sitting, occasional walking, standing and driving; occasional handling objects, pushing/pulling; frequent reaching with hands/arms, and use of finger movements; occasional lifting, carrying, pushing or pulling objects up to 50 lbs. Constant written and oral communication and the ability to reason and analyze and perform calculations occasionally. Work is performed using a computer and standard office equipment daily and driving a vehicle occasionally.

NOTE:

This position description is intended to indicate the basic nature of positions allocated to this class and provide examples of typical duties that may be assigned. It does not imply that all positions within the class perform all of the duties listed, nor does it necessarily list all possible duties that may be assigned. Employees may perform other related duties as required to meet the ongoing needs of the organization.

CMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the College will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADA Coordinator, Human Resources, [e-mail]

Each role at Colorado Mountain College contributes to the institution’s sustainability initiatives by fostering environmental stewardship, supporting sustainable practices in daily operations, and advancing a culture of ecological responsibility that aligns with our commitment to balance the needs of current generations not to compromise the needs of future generations.