Campaign Operations Specialist

Poets&Quants; Santa Rosa (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

A leading education media company is looking for a Campaign Operations Specialist to manage the execution of multi-channel marketing campaigns. The role involves coordination of campaigns across various formats including webinars, newsletters, and display ads. Candidates should have 3+ years of experience in marketing operations, strong organizational skills, and hands-on experience with tools like HubSpot and WordPress. This position offers an opportunity to work in a dynamic environment focusing on creativity and data management.

Qualifications

• 3+ years experience in marketing campaign execution, ad operations, or project management.
• Strong organizational skills with proven ability to manage multiple deadlines and stakeholders.
• Excellent communication skills and attention to detail.

Responsibilities

• Lead the execution of multi-component campaigns including webinars and newsletters.
• Act as the central project coordinator for assigned campaigns.
• Track performance and provide Client Partner Associate with reporting metrics.

Skills

Marketing campaign execution

Project management

Organizational skills

Hands-on experience with marketing tools

Collaboration

Communication skills

Digital savvy

Tools

HubSpot

WordPress

Google Analytics

Job description

Poets&Quants is seeking a Campaign Operations Specialist to manage the execution and delivery of high-impact, multi-channel marketing campaigns for our business school and partner clients. This role sits at the intersection of operations and client service, ensuring campaigns are delivered seamlessly across multiple formats, from sponsored content and webinars to newsletters, social, and video.

You’ll lead the coordination for our largest campaigns, ensuring timelines, creative assets, and performance metrics are aligned. This is a hands‑on project management and execution role for someone who thrives in a fast‑paced environment and enjoys balancing organization, creativity, and data.

Key Responsibilities

• Lead the execution of multi-component campaigns that include a mix of sponsored content, webinars, videos, email newsletters, display ads, and lead generation.
• Act as the central project coordinator for assigned campaigns — coordinating assets, timelines, and communication between internal stakeholders and the customer success / client facing team.
• Build and launch campaigns in HubSpot, WordPress, Ad Manager, QA all deliverables for quality and accuracy (including, landing pages, e‑blasts, display ads, newsletter placements, sponsored listings, lead generation and more)
• Develop and maintain standardized campaign processes, including checklists, timelines, and reporting templates.
• Collaborate with the Client Partner Associate on project status, campaign optimization, and client updates.
• Track performance and provide Client Partner Associate reporting metrics, dashboards, and fulfillment documentation.
• Contribute ideas to improve efficiency, automation, and campaign quality across the Commercial and Operations teams.

Qualifications

• 3+ years experience in marketing campaign execution, ad operations, or project management (media, B2B, or digital publishing experience preferred).
• Strong organizational skills with proven ability to manage multiple deadlines and stakeholders.
• Hands‑on experience with marketing automation tools (HubSpot, WordPress or similar) and familiarity with analytics tools (Google Analytics, GA4).
• Excellent communication skills and attention to detail.
• Collaborative team player who can bridge creative, technical, and business functions.
• Comfortable learning new digital systems and process improvements.
• Digital savvy, stays on top of current trends and tech, interest in digital technology.
• Be a self‑directed learner, and have experience working remotely, self‑managing time, etc.

P&Q has established a reputation for well‑reported and highly creative stories on the things that matter most to the graduate business education market, from candid critiques of MBA rankings and in-depth coverage of MBA outcomes to innovative changes in MBA programs and the impact technology is having on higher education. No less crucial, we frequently publish long‑form, magazine cover‑length features and profiles that would never see the light of day in mainstream media.