Campaign Operations Manager - Temporary with Potential for Full-Time

Plum Inc; Texas; On-site; USD 55,000 - 66,000; Full time

Benefits offered by this job

Equity

Healthcare (health, dental, vision)

401K

Paid holidays

Discretionary vacation

Job summary

Plum Inc. is seeking an experienced Campaign Operations Manager for a temporary role with potential to become full-time. You will own campaign execution inside Instantly and SmartReach, loading data, validating lists, and monitoring deliverability to ensure campaigns launch successfully.

Candidate should have hands-on experience with Instantly and SmartReach, strong Excel/CSV skills, and a keen eye for QA. The role focuses on operations, data hygiene, and timely, accurate campaign delivery.

Qualifications

• Hands-on experience managing outbound email campaigns.
• Direct experience with Instantly and SmartReach required.
• Strong understanding of deliverability, domain reputation, and sender health.
• Experience managing multiple sending accounts and inboxes.
• Experience importing and managing large prospect lists.
• Strong Excel/CSV skills including filtering, validation, and deduplication.
• Ability to troubleshoot platform and account configuration issues independently.
• Exceptional attention to detail and QA habits.
• Ability to manage multiple customers, campaigns, and deadlines.

Responsibilities

• Build, configure, launch, and manage campaigns in Instantly and SmartReach.
• Manage multiple campaigns, sending accounts, inboxes, and sequences.
• Upload, map, validate, and QA contact lists prior to launch.
• Configure sending schedules, limits, inbox rotation, and routing.
• Ensure campaigns target appropriate audiences and maintain timelines.
• Conduct pre-launch QA for audience, exclusions, and settings.
• Maintain campaign calendars and ensure launches stay on track.
• Monitor campaigns daily for delivery, responses, and performance.
• Provide accurate status and KPI reporting to Account Managers.
• Surface risks, delays, and blockers; document changes and resolutions.

Skills

Campaign operations

Campaign management

Data validation

Excel/CSV skills

Attention to detail

Troubleshooting

Outbound messaging

Tools

Instantly

SmartReach

Microsoft 365

Google Workspace

Job description

About Plum

Plum AI is an AI-powered technology company helping lenders identify opportunities, re-engage relationships, and create new pipeline through highly personalized outreach. Built by lenders for lenders, Plum combines AI, data, automation, and managed campaign execution to help financial institutions turn their existing data and new market opportunities into meaningful conversations.

Our campaigns are not traditional mass email marketing. Plum uses AI and prospect-level data to create personalized, one-to-one outreach while leveraging specialized sending infrastructure and campaign technology to protect customer domains and maximize deliverability.

The Opportunity

Plum is seeking an experienced Campaign Operations Manager to join our team in a temporary role with the potential to transition into a full-time position.

We need someone who can step in quickly and take hands‑on ownership of campaign execution. This is not primarily a strategy or content‑marketing position. You will be actively working inside Instantly and SmartReach, setting up campaigns, managing sending accounts, loading and validating contact data, monitoring deliverability, troubleshooting issues, and ensuring campaigns launch and run successfully.

Because this role is designed to provide immediate operational support, prior hands‑on experience with both Instantly and SmartReach is required. We are looking for someone who understands outbound campaign operations and can become productive quickly with minimal platform training.

For the right person, this temporary assignment has the potential to develop into a permanent role as Plum continues to scale its campaign operations.

What You’ll Own

Campaign Setup & Execution

• Build, configure, launch, and manage customer campaigns in Instantly and SmartReach.
• Manage multiple customer campaigns, sending accounts, inboxes, and sequences simultaneously.
• Upload, map, validate, and QA prospect lists before campaigns go live.
• Configure sending schedules, daily limits, inbox rotation, reply routing, sequences, and campaign settings.
• Manage campaigns targeting both existing customer relationships for reactivation and newly sourced prospects.
• Perform thorough pre‑launch QA to ensure the correct audience, messaging, sending accounts, exclusions, and settings are in place.
• Maintain campaign calendars and keep launches moving against committed timelines.

Email Infrastructure & Deliverability

• Manage lookalike sending accounts and domains used to protect customers' primary email domains.
• Coordinate and monitor inbox warm‑up before campaign launch.
• Manage appropriate sending ramp‑up and daily sending volumes.
• Monitor sender reputation, bounce rates, spam signals, unsubscribes, and other deliverability indicators.
• Troubleshoot sending‑account connections, reply routing, campaign configuration, and other platform issues.
• Work comfortably with Microsoft 365 and Google Workspace sending environments.
• Identify potential deliverability problems early and take or recommend corrective action.

Contact & Data Management

• Work with Plum's Data Science and Account Management teams to prepare campaign audiences.
• Validate contact files and identify duplicates, missing information, malformed records, or other data‑quality issues.
• Properly manage existing contacts, newly sourced prospects, exclusion lists, blacklists, and suppression lists.
• Ensure contacts are assigned to the appropriate loan originator, salesperson, territory, sending account, and campaign.
• Coordinate contact enrichment and data corrections as needed.
• Maintain strong data hygiene throughout campaign execution.

Personalization & Messaging QA

• Translate approved customer messaging into executable campaign sequences.
• QA AI-generated and personalized outreach to ensure messages sound natural and appropriate for the individual recipient.
• Validate personalization fields, variables, and prospect‑specific content before launch.
• Recognize messaging that could appear generic, automated, repetitive, or inappropriate given an existing customer relationship.
• Ensure follow‑up sequences maintain the feel of genuine one‑to‑one communication.

Campaign Monitoring & Optimization

• Monitor active campaigns daily.
• Track sending activity, delivery, replies, meaningful responses, positive responses, bounces, unsubscribes, and other campaign indicators.
• Identify abnormal campaign behavior or performance trends and escalate issues quickly.
• Pause or adjust campaigns when deliverability, data quality, messaging, or customer concerns require intervention.
• Optimize sending volumes, sequencing, timing, and configuration based on campaign performance.
• Ensure customer replies are routed correctly to the appropriate real inbox or team member.
• Help distinguish meaningful business responses from automated replies, out‑of‑office messages, unsubscribes, and other non‑actionable responses.

Reporting & Customer Success Support

• Provide Account Managers with accurate, timely campaign status and performance information.
• Maintain clear reporting on contacts loaded, contacts reached, sending volume, replies, meaningful responses, and other agreed‑upon KPIs.
• Proactively surface campaign risks, delays, dependencies, and blockers.
• Document campaign setup, changes, issues, and resolutions.
• Support campaign performance reviews and identify opportunities for improvement.
• Partner closely with Account Management to ensure execution aligns with customer expectations and commitments.

What We’re Looking For

Required / Strongly Preferred

• Hands‑on experience managing outbound email campaigns.
• Direct experience with Instantly and SmartReach required.
• Strong understanding of email deliverability, domain reputation, inbox warm‑up, sending limits, bounce management, and sender health.
• Experience managing multiple sending accounts and inboxes.
• Experience importing and managing large prospect/contact lists.
• Strong Excel/CSV skills, including filtering, validation, deduplication, and field mapping.
• Ability to troubleshoot campaign-platform and email‑account configuration issues independently.
• Exceptional attention to detail and strong QA habits.
• Ability to manage multiple customers, campaigns, and deadlines simultaneously.
• Strong written communication skills and good judgment around outbound messaging.

Nice to Have

• Experience in financial services, commercial lending, commercial real estate, mortgage, banking, or B2B fintech.
• Experience with Salesforce, HubSpot, or Microsoft Dynamics 365.
• Experience with CRM-integrated outreach.
• Experience with AI-generated or highly personalized outbound messaging.
• Experience working in a managed‑service environment.
• Understanding of contact enrichment, segmentation, suppression lists, and CRM data hygiene.

The Person Who Will Thrive in This Role

You are someone who can open a campaign with thousands of contacts, multiple sending accounts, personalized messaging, suppression requirements, and reply‑routing rules and immediately start checking that every detail is right.

You don’t wait for someone else to notice a problem.

If an inbox isn’t sending, you investigate it. If bounce rates suddenly increase, you flag it. If a personalization field looks wrong, you don’t launch the campaign. If replies aren’t reaching the customer’s real inbox, you figure out why.

You understand that every message Plum sends represents our customer’s brand and that campaign execution directly impacts the customer’s experience with Plum.

Most importantly, you’re comfortable doing the work. This is a hands‑on role for someone who enjoys campaign operations, troubleshooting, organization, and getting campaigns successfully out the door.

Temporary-to-Full-Time Opportunity

This position will begin as a temporary assignment, allowing both Plum and the Campaign Operations Manager to evaluate long-term fit while addressing an immediate need within our growing campaign operation.

The role has the potential to convert to full-time employment based on performance, business needs, and mutual fit.

Someone who demonstrates strong campaign ownership, technical proficiency, attention to detail, urgency, and the ability to consistently execute across multiple customers will have the opportunity to grow with Plum as we continue to scale.

What We Offer:

• A fast‑paced, collaborative startup culture with high visibility.
• Autonomy, flexibility, and a flat corporate structure that gives you the opportunity for your direct input to be realized and put into action.
• Opportunity to make a meaningful impact in building a company and culture.
• Equity in a financial technology startup.
• Generous health, dental, and vision coverage for employees and family members + 401K.
• Eleven paid holidays and unlimited discretionary vacation days.
• Competitive compensation and bonus potential.

Hourly rate is $40 - $48.

The range displayed on each job posting reflects the minimum and maximum target for new hire salaries. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.