Call Center Specialist

Arthritis-; Rockville (MD); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

Health/Dental/Vision Insurance

HSA/Life Insurance

Disability Insurance

Paid Time Off

Tuition Assistance

Free Parking

Paid Maternity and Paternity Leave

STD/LTD/ADD Insurance

Job summary

Arthritis- is seeking a Call Center Specialist in Rockville, MD for a full-time, on-site role with a 4-day week (Mon–Thu) at $22/hr. The job emphasizes patient and provider communication, accurate data entry, and timely appointment scheduling across multiple locations.

After six months, a hybrid option may be available in the Calhoun office two days weekly. Benefits include Health/Dental/Vision Insurance, HSA/Life Insurance, Disability Insurance, Paid Time Off, Tuition Assistance, Free Parking,

Qualifications

• Bachelor's degree required with 3 years of call center experience.
• Experience in healthcare or physician practice preferred.
• Excellent verbal and written communication skills.

Responsibilities

• Answer calls and schedule appointments for all locations.
• Verify patient information and create chart for new patients.
• Warm transfer calls to appropriate department and send messages to front desk.
• Run daily error reports to catch scheduling issues at shift start and end.
• Support other areas with scheduling or cancellations when needed.

Skills

Verbal communication

Written communication

Customer service

Multitasking

Telephone etiquette

Education

Bachelor's degree

High School Diploma

Tools

Nextgen system

Office software

Job description

JOB TITLE: Call Center SpecialistLOCATION: Rockville, MDHOURS: 4 DAY WORK WEEK - Monday - Thursday (Full-Time)PAY: $22/hrFREE PARKING AT ALL 7 OFFICE LOCATIONS!BENEFITS:Health/Dental/Vision InsuranceFSAHSALife Insurance401K ContributionsDisability InsurancePaid Time OffEvery Friday offTuition AssistanceFree ParkingPaid Maternity and Paternity LeaveSTD/LTD/ADD Insurance (short-term disability, long-term disability and accidental death and dismemberment insurance)Reports To: Call Center ManagerSupervision Exercised: No Supervision required in this rolePosition Summary:This is a position that requires a lot of communication with Patients, Providers, and Family Members of patients. There is a lot of verbal and written communications internally as well as externally. It requires a lot of Multitasking and being able write clearly and concisely. You need to have a lot of patience and empathy as well as being able to work in a fast-paced environment, with a high volume of calls. The Call Center Specialist reports to the Call Center Manager. It is a full-time position that may be stressful at times but also has the potential to be a Hybrid Position working in the Calhoun office two days a week and home two days a week after completing six months of employment. Arthritis and Rheumatism is an organization that works four days a week, Monday Through Thursday, 36 hours a week.Key Duties & Responsibilities:The key duties are answering calls and Scheduling Appointments for all locationsScheduling appointments for New and Existing PatientsVerify the system to see if the patient is new or existingCreate a chart for the patient if they are New to ARAEnter all the patient’s demographics in the systemVerify all the information to get the patient scheduled for an appointmentWarm transfer calls to the appropriate department (Example: Eligibility, Business, Front Desk)Create a task message in the Nextgen system when you need to get a message to the Provider, or to a specific group of people.Get patients scheduled with the correct provider in the correct locationSend messages to the front desk when patients same day or running late to the appointment.Work portal messages that are received from the patients through portal communications.Transfers patients to the Business office when there is a same day cancel to get the fee paidCall Center Specialists are responsible for working daily task that are assigned to the Call Center from Providers or other Departments.Call Center is responsible to run daily error reports to capture and correct any scheduling errors for the beginning of their shift and at the end of the shift.Call Center performs any other related work that is assigned.Assist with scheduling or cancelling appointments when asked by other areas.Able to work in a team as well as individuallyQualifications:Bachelor'sHight School Diploma with 3 years of Call Center experience in fast pace enviromentCustomer Service Experience in Call Center SettingExperience working in HealthCare or Physicians PracticeComputer KnowledgeTelephone etiquetteAt least one year of medical office experience as a medical ReceptionistWorking Conditions / Other:This is initially an in-office position with potential to become Hybrid after six months of successful job performance.No weekends requiredOne Friday every quarter for team quarterly meetingsRequires prolonged sitting. Requires eye-hand coordination and manual dexterity to operate a computer keyboard, telephone, copier, fax machine. Vision must be correctable, and hearing must be in the normal range for telephone work. Must be able to perform multiple tasks at one time as well as handle interruptions. Computer work comprises most of the day. Work can be stressful and fast-paced.Disclaimer:The foregoing description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.