Calibration & Quality Records Specialist

Syntec Optics, Inc.; City of Rochester (NY); On-site; USD 33,000 - 40,000; Full time

Job summary

Syntec Optics, Inc. is seeking a Quality & Calibration Coordinator in Rochester, NY. This role coordinates our equipment calibration program within Quality and Metrology, tracking devices, dates, and records to ensure availability for manufacturing and inspection teams.

The ideal candidate has prior quality department experience. Calibration experience is helpful but training is provided, with a focus on coordination, documentation, and vendor interactions.

Qualifications

• Previous quality department experience is required.
• Direct calibration experience is helpful but not required; training available on our equipment, systems, and procedures.
• Role focuses on coordination, equipment control, and documentation with technical support from Quality/Metrology.

Responsibilities

• Maintain the equipment calibration database with IDs, serial numbers, locations, users, dates, and records.
• Monitor calibration deadlines and follow up with owners/vendors to keep calibrations current.
• Coordinate vendor quotations, service scheduling, shipping, returns, and on-site calibration visits.
• Work with production, engineering, and inspection to minimize disruption during calibration.
• Review certificates for completeness and refer questions to Quality/Metrology staff.
• Update calibration labels and equipment status after review and approval.
• Identify overdue, damaged, or failed equipment; notify Quality personnel and prevent unauthorized use.
• Maintain calibration histories and provide records for audits and customer requests.
• Track open vendor issues and provide updates on progress.
• Help improve equipment tracking and overall calibration processes.

Skills

Organizational skills

Attention to detail

Record keeping

Vendor communication

Communication skills

Quality documentation

Multitasking

Education

High school diploma or equivalent

Tools

Excel

Email

Tracking software

Job description

Syntec Optics, Inc. is seeking a Quality & Calibration Coordinator in Rochester, NY. This role coordinates our equipment calibration program within Quality and Metrology, tracking devices, dates, and records to ensure availability for manufacturing and inspection teams.

The ideal candidate has prior quality department experience. Calibration experience is helpful but training is provided, with a focus on coordination, documentation, and vendor interactions.