Calendar and Operations Assistant

Haddad Organization Ltd.; New York (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

Haddad Organization Ltd. in New York is seeking a Calendar and Operations Assistant to support the Calendar Team across the product development lifecycle.

You will help maintain the product development calendar, prepare meeting agendas, track deadlines, coordinate milestones, and improve reporting processes while working closely with cross-functional teams on a fast-paced, in-office environment.

Qualifications

• Bachelor’s Degree in Fashion Merchandising, Fashion Design, Product Development, or related field.
• Prior internships and/or related experience required.
• Excellent organizational and communication skills with attention to detail.
• Ability to multi-task and prioritize in a fast-paced environment.
• Proficient in Microsoft Office with advanced Excel skills.

Responsibilities

• Support the company-wide Product Development Calendar, ensuring timelines remain accurate and up to date.
• Prepare Cross-Functional Team (CFT) meeting agendas, update scorecards, and compile biweekly calendar review presentations.
• Track deadlines, deliverables, and action items across multiple teams to help ensure projects remain on schedule.
• Coordinate Key Milestone meeting scheduling.
• Maintain timeline updates, identify scheduling conflicts, and escalate risks when appropriate.
• Maintain organizational charts and other operational documentation.
• Partner with cross functional teams to gather updates and communicate changes as needed.
• Continuously identify opportunities to improve processes, reporting, and calendar efficiency.
• Special projects as assigned.

Skills

Organizational skills

Communication skills

Multi-tasking

Excel proficiency

Education

Bachelor's degree in Fashion Merchandising, Fashion Design, Product Development, or related field

Tools

Microsoft Office Suite

Job description

Description

Haddad is a privately held family business with over 100 years of experience in the children’s apparel & accessories industry. A leader in the industry, Haddad Brands is the exclusive global licensee for the most iconic brands in the world, including Nike, Jordan, Converse, Hurley, Levi’s, Polo, Abercrombie and Fitch, Lacoste, and Huggies. Supported by a team of professionals skilled in design, sourcing, production, sales, marketing & distribution of premium quality children’s wear, Haddad distributes globally to 100+ countries and maintains sales and sourcing offices in 22 cities globally, including New York, Paris, Hilversum, Shanghai, Egypt, Vietnam, Sri Lanka, and Montreal

Overview

The Calendar and Operations Assistant will support the Calendar Team to ensure cross-functional teams are aligned on critical milestones, deadlines, and deliverables throughout the product development lifecycle.

Key Accountabilities

• Support the company-wide Product Development Calendar, ensuring timelines remain accurate and up to date
• Prepare Cross-Functional Team (CFT) meeting agendas, update scorecards, and compile biweekly calendar review presentations
• Track deadlines, deliverables, and action items across multiple teams to help ensure projects remain on schedule
• Coordinate Key Milestone meeting scheduling
• Maintain timeline updates, identify scheduling conflicts, and escalate risks when appropriate
• Maintain organizational charts and other operational documentation
• Partner with cross functional teams to gather updates and communicate changes as needed
• Continuously identify opportunities to improve processes, reporting, and calendar efficiency
• Special projects as assigned

Requirements

Required Skills/Abilities/Education:

• Bachelor’s Degree in Fashion Merchandising, Fashion Design, Product Development, or related field
• Prior internships and/or related experience required
• Excellent organizational and communication skills with attention to detail
• Ability to multi-task and prioritize in a fast-paced environment
• Proficient in Microsoft Office with advanced Excel skills

Consistent in-office presence is vital to the role as it is for all Haddad Brands team members, so that we all have a full appreciation, aesthetically and tactilely, of the qualities that define our brand partners’ products and set them apart from their competitors.