CalAIM Program Administrator (JR 5850)

PATH (People Assisting the Homeless); California; On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Vacation and sick time

Paid holidays

Retirement plan

Job summary

PATH (People Assisting The Homeless) is seeking a CalAIM Program Administrator to lead statewide initiatives, including Housing Trio, ECM, and Recuperative Care programs. You will oversee purchasing, billing, data management, referrals, Medi-Cal eligibility verification, and compliance reporting.

Ideal candidates have at least 2 years in program administration, healthcare operations, or Medi-Cal/Medicaid, with strong analytical and ethical standards.

Qualifications

• Gather and interpret data, identifying trends, patterns, and insights to inform decision-making.
• Build positive working relationships with colleagues, participants, and stakeholders to achieve team goals.
• Convey information clearly and effectively in writing and speaking.
• Take initiative and act proactively to handle additional responsibilities.
• Analyze information and make logical decisions based on sound reasoning.
• Maintain ethical and professional standards and boundaries in all situations.

Responsibilities

• Purchasing & Financial Administration: manage non-TFA purchasing for flex funding and office supplies, including Lyft rides for participants; process CalAIM deposits and related documentation; use Divvy and Procurify to manage purchases.
• Verification analysis for security deposits: review Property Intelligence, Rent Reasonableness, W-9s, Promissory Notes, and Rent-related docs.
• Manage Temporary Financial Assistance (TFA) requests in coordination with Finance and Administrative teams.

Skills

Analytical Skills & Attention to Data

Collaboration & Teamwork

Communication

Creativity & Initiative

Critical Thinking & Problem Solving

Ethics & Boundaries

Bilingual skills (English/Spanish)

Education

Associate’s degree or higher in Healthcare Administration, Public Health, Business Administration, Social Services, or related field

Tools

Divvy

Procurify

Job description

WHY WORK FOR US?

We are mission and values driven and your contributions will make a difference. We make a positive difference in people’s lives and help an average of 23 people per week to find a place to live.

If you join us, you will be able to advocate for change while also working with influential people who effect changes in policy and devote time to issues of racial and social justice. We prioritize your work/life balance and provide various scheduling options in addition to generous time off, health, and wellness benefits and we’re committed to helping you reach your potential by providingopportunities for professional growth across the state.

JR 5850

Job CalAIM Program Administrator
Statewide CA
Salary: $25.00 to $30.00 per hour
Pay Frequency: 24 Pay Periods Per Year
Full Time
Non-Exempt
Driving Required
Lower end of range will apply to candidates who meet minimum experience or have limited years of relevant experience. The higher end of range will apply to seasoned candidates with considerable years of relevant experience.

ABOUT PATH

Since its foundation in 1984, PATH (People Assisting The Homeless) has pioneered bold and effective approaches to assist people experiencing homelessness. PATH operates services throughout California, connecting our clients to a comprehensive continuum of homelessness prevention, street outreach, employment preparation and placement assistance, individualized case management, supportive services, interim housing, and permanent supportive housing.

ABOUT THE JOB

The CalAIM Program Administrator serves as a critical operational backbone for the organization’s statewide CalAIM initiatives, including Housing Trio, Enhanced Care Management (ECM), and Recuperative Care/STPHH programs. This position is responsible for managing the full lifecycle of program administration, including purchasing, billing, data management, referral processing, Medi-Cal eligibility verification, and compliance reporting. Position Responsibilities include:

• Purchasing & Financial Administration
  Manage non-TFA (Temporary Financial Assistance) purchasing for flex funding and office supplies, including coordination of Lyft rides for program participants
  Process and track CalAIM Housing Deposits, including security deposit payments and
  related financial documentation
  Utilize purchasing platforms including Divvy and Procurify to manage and track all
  purchasing activities
  Process security deposits in compliance with program policies and Managed Care Plan
  (MCP) requirements
• Conduct verification analysis for security deposits, including review of:
  Property Intelligence reports
  Rent Reasonableness assessments
  W-9 documentation
  Promissory Notes
  Intent to Rent documentation
• Manage Temporary Financial Assistance (TFA) requests and processing in coordination with
  Finance and Administrative teams

WHAT YOU BRING

• Analytical Skills and Attention to Detail: Gather and interpret data, identifying trends, patterns, and insights to inform decision-making. Ability to consistently produce high-quality work, ensuring accuracy and precision in all tasks.
• Collaboration and Teamwork: Work effectively with others, seeking out and building positive working relationships with colleagues, participants, and stakeholders. Work effectively with others, contributing to team goals and recognizing the strengths and contributions of others.
• Communication: Convey information clearly and effectively (both verbally and in writing) to individuals and groups in a manner that informs, engages and maintains their attention.
• Creativity and Initiative: Take action and make decisions without being prompted, demonstrating a proactive approach to work and a willingness to take on additional responsibilities. Think outside the box, generating innovative solutions to problems or challenges.
• Critical Thinking and Problem Solving: Analyze and evaluate information and situations, identify key issues, consider alternatives, and make logical decisions based on sound reasoning that will achieve the desired outcome.
• Ethics and Boundaries: Maintain ethical and professional standards, demonstrating honesty, integrity, and a commitment to doing the right thing in all situations while maintaining professional boundaries.

PREFERRED QUALIFICATIONS

• Bilingual skills (English/Spanish or other languages

MINIMUM QUALIFICATIONS

• Associate’s degree or higher in Healthcare Administration, Public Health, Business Administration, Social Services, or a related field; equivalent work experience will be considered
• Two (2) years of experience in program administration, healthcare operations, Medi-Cal/Medicaid programs, or a related field

MANDATORY REQUIREMENTS

• Have employment eligibility verification
• Have or be able and willing to obtain CPR/First Aid training
• Successfully complete the following as a condition of hire:
• Tuberculosis Test
• Background Screening
• Drug Test

DRIVING

Driving is an essential function of this position. To meet the employment requirements for this role, all candidates must:

• Have reliable transportation
• A valid driver’s license
• Proof of insurance and ownership for personal vehicles used during work duties
• The ability to qualify for PATH’s insurance coverage

EMPLOYMENT ELIGIBILITY

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa.

CALIFORNIA-BASED WORK EXPECTATIONS

We are a California employer. Therefore, all regular and customary work must be performed within the state. Approval for work outside of the office, does not establish approval for work to be conducted outside of California.

PATH does not offer fully remote positions. While some roles may include a schedule that involves multiple designated worksites or approved off-site locations (e.g., hybrid schedules), this does not imply that work will be performed from home. Many positions are fully on-site with no off-site work. All work schedules are determined by the responsibilities of the role and operational requirements, and may be adjusted at any time.

WHAT WE OFFER

In addition to a rewarding work environment, we offer our employees a competitive benefits package that includes medical, dental and vision coverage, vacation and sick time, paid holidays, and a retirement plan.

READY TO MAKE A DIFFERENCE THROUGH ACTION?

If this position sounds like a fit, please submit your application today. A resume is required.

PATH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, PATH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

PATH will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

PATH is dedicated to racial and social justice by centering equity in our service delivery and maintaining a diverse and inclusive work environment for the communities we serve.We seek awareness and insight from witnessing the stories of our clients and learning from the experiences of our staff to ensure impactful systems change. If people are empowered, they can bring their authentic, whole selves to work and when people feel like they belong, they can become part of a unified effort of ending homelessness for all.