CAEE Student Associate (Work-Study Position ONLY)

University of Texas at Austin; United States; On-site; USD 12,000 - 15,000; Full time

Job summary

University of Texas at Austin's Cockrell School of Engineering is seeking a CAEE Student Associate (Work-Study). The role provides front office support, event coordination assistance, and data-tracking tasks within a collaborative department on UT's main campus.

The position is non-exempt, requires current student status with a 3.0 GPA, and offers 15 hours per week with some weeks up to 19 hours. Start date is immediate and the term runs through May 31, 2027.

Qualifications

• Must be a current UT Austin student in good academic standing with a 3.0 GPA.
• Sophomore or Junior level preferred.
• Creative thinker able to brainstorm event themes and activities.
• Proficient with basic computer programs (MS Office, Google apps) and RSVP management tools.

Responsibilities

• Provide front office and administrative support for the CAEE department.
• Assist with event setup, registration, signage, and related tasks.
• Create administrative documents such as registration lists and floorplans.
• Track departmental project progress using Asana, Qualtrics, and Excel.

Skills

Good communication

Professionalism

Creativity

Tools

Microsoft Office

Google Apps

UT Box

CVENT

Asana

Qualtrics

Job description

Job Posting Title:

CAEE Student Associate (Work-Study Position ONLY)

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Hiring Department:

Fariborz Maseeh Department of Civil, Architectural and Environmental Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

15

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FLSA Status:

Non-Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 31, 2027

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Location:

UT MAIN CAMPUS

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Job Details:

General

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers and a faculty community that boasts one of the highest numbers of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care.

Purpose

To provide essential front office support, hands-on experience in event coordination, serving as a first point of contact for visitors and assisting with the smooth daily operation of the department. Working closely with the CAEE staff, faculty, and students.

Responsibilities

Event support

• Assist with event day set-up/tear-down and execution (i.e., catering, registration, signage, and safety requirements)at events.
• Create administrative documents such as registration lists, name tags, floorplan layouts, etc.

Front Office & Administrative Support

• First point of contact for visitors and assisting with the smooth daily operation of the department. Responsibilities include collecting and distributing mail, maintaining the coffee station, restocking supplies, keeping shared spaces organized, and ensuring bulletin boards are up to date.

Data Analysis & Process Improvement

• Assist in tracking departmental project progress and metrics using tools such as Asana, Qualtrics, and Excel.

Your duties are likely to evolve as you gain experience within the department. This is a long-termopportunity that will lead into future semesters (depending on performance).

Required Qualifications

• Must be a current student at the University of Texas at Austin. Student must be in good academic standing and maintain a 3.0 GPA. Work study award
• Current Sophomore or Junior Level preferred
• Creative thinker, able to help brainstorm fun event themes, activities, prizes, etc.
• Proficiency with (or ability to quickly learn) basic computer programs such as Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint), Google applications (Drive, Forms, Sheets), UT Box, RSVP management software (like CVENT, Asana, Qualtrics).
• Professionalism and good communication skills

Preferred Qualifications

• Previous experience with event planning, front desk administration, catering coordination, food handling or customer service
• Productive self-starter, resourceful, able to multitask, able to think on their feet and be customer service oriented.
• Customer service skills and event coordination interest

Salary

$15.00 per hour

Working Conditions

• Typical office environment

Work shift

• This position is in-person
• Monday-Friday- Will coordinate with class schedule
• 15-19 hours per week

Required Materials:

• Resume/CV
• Work study award

Employment Eligibility:

Please confirm your eligibility for this position here: http://www.utexas.edu/hr/student/student_acad_employment.html

Retirement Plan Eligibility:

Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act) . If this position is identified a Campus Security Authority (Clery Act) , you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.