C-Suite Executive Assistant & Office Manager

Northbound Executive Search; New York (NY); On-site; USD 125,000 - 135,000; Full time

Job summary

Northbound Executive Search’s client is a boutique investment firm in Westchester. The role supports Executive Officers and includes office manager responsibilities in a close-knit environment that values success and ongoing development.

The candidate will manage calendars, travel, greet guests, assist with ad hoc projects, and create presentations, while handling sensitive information with discretion. Expect a 10-hour day and strong commitment to support at the highest level.

Qualifications

• Minimum of 3 years of administrative support experience.
• Ideally experience supporting a C-Level Executive.
• Strong written and verbal communication skills.
• High level competency with Microsoft Office Suite.
• Ability to handle matters outside normal business hours as necessary.

Responsibilities

• Manage calendars, conference calls, and book internal and external meetings.
• Coordinate complex, ever-changing travel – includes flight, cars, client dinners and meetings.
• Order office supplies and greet guests in lobby.
• Perform personal support, such as grabbing lunch, and occasional personal appointments.
• Create and modify presentations and work on special projects as needed.
• Support investor events and communications.
• Assist with research for direct reports as needed.
• Maintain discretion with sensitive information.

Skills

Administrative support

Calendar management

Travel coordination

Communication skills

Discretion

Personal assistance

Presentation creation

Tools

Microsoft Office

Job description

Northbound Executive Search’s client is a boutique investment firm in Westchester. The role supports Executive Officers and includes office manager responsibilities in a close-knit environment that values success and ongoing development.

The candidate will manage calendars, travel, greet guests, assist with ad hoc projects, and create presentations, while handling sensitive information with discretion. Expect a 10-hour day and strong commitment to support at the highest level.