Buying Operations Coordinator

The Paper Store; Acton (MA); On-site; USD 39,000 - 43,000; Full time

Job summary

The Paper Store is seeking an entry-level Buying Operations Coordinator in Acton, MA. This role focuses on supporting daily Buying Operations activities across cross-functional teams, with opportunities to contribute ideas and grow within the function.

You will learn new systems, work with MS 365 tools, and engage in process improvements. Travel to the Distribution Center may be required based on business needs.

Qualifications

• Entry-level opportunity; no prior Buying Operations experience required.
• Curious, adaptable, eager to learn and grow within a developing function.
• Business-related education or experience is a plus but not required.

Responsibilities

• Support day-to-day Buying Operations activities and projects, as assigned.
• Participate in special projects and process improvement initiatives for the Buying Operations function.
• Assist in developing and improving processes, documentation, goals, and performance measures.

Skills

Curious learner

Adaptable

Analytical

Attention to detail

Microsoft 365

Excel

Team player

Multitasking

Microsoft Copilot

ChatGPT

AI tools

Education

Business-related education

Tools

Microsoft Copilot

ChatGPT

AI tools

Job description

Job Details: Job Location: 0099 - Corporate - Acton, MA 01420, Position Type: Full Time, Salary Range: $28.00 - $31.25 Hourly, TPS Group Holdings, a family of brands including The Paper Store, Uncharted and Gifts & More, is all about transforming daily routines into joyful escapes that inspire and surprise. Our mission is to connect with every customer through carefully chosen products, immersive shopping experiences, and service that goes the extra mile, creating a space that sparks joy with every visit.

Role Summary

The Buying Operations Coordinator supports the continued development of the Buying Operations function through day-to-day coordination, cross-functional projects, process improvement, and problem solving. This is an entry-level opportunity for someone who is curious, adaptable, analytical, and eager to learn.

This role offers a unique opportunity to gain exposure to multiple areas of the business, including Buying, Merchandising, Planning, Supply Chain, and Distribution. As the function continues to evolve, the successful candidate will have the opportunity to contribute ideas, support new initiatives, and grow alongside a developing team.

What you'll do

• Support day-to-day Buying Operations activities and projects, as assigned.
• Participate in special projects and process improvement initiatives that help shape the future of the Buying Operations function.
• Assist in developing and improving processes, documentation, goals, and performance measures for the evolving Buying Operations function.
• Coordinate information and follow-up across Buying, Merchandising, Planning, Supply Chain, Distribution, and other business partners.
• Collect, organize, and analyze information to identify trends, issues, and opportunities for improvement.
• Prepare and maintain reports, trackers, presentations, and other business materials.
• Track vendor compliance, manage chargebacks, and support continuous improvement initiatives.
• Assist with vendor and product-related coordination, including documentation, communication, and follow-up.
• Learn and use new systems, Microsoft 365 applications, and AI-enabled productivity tools to support team priorities.
• Take on new responsibilities and special projects as the team and function continue to develop.
• Occasionally travel to the Distribution Center based on business needs.

Who you are

• Be a TPS brand ambassador.
• No prior Buying Operations experience is required.
• We are looking for someone who is curious, adaptable, eager to learn, and excited to grow in a developing function.
• Business-related education or experience is a plus but not required.
• Curious, adaptable, and eager to learn in an evolving environment.
• Excited to learn, take on new challenges, and develop a long-term career within a growing organization.
• Able to think independently, contribute ideas, and approach problems analytically.
• Strong organization, attention to detail, and communication skills.
• Able to manage multiple priorities in a fast-paced environment.
• Working knowledge of Microsoft 365, including Word and Excel.
• Experience with Microsoft Copilot, ChatGPT, Claude, or other AI tools is a plus.
• A team-player attitude, including a willingness to pivot as business needs change and assist others in meeting deadlines.
• Able to work 4 days per week at the Corporate Office in Acton, MA.
• Professional presentation in attire, demeanor, and appearance.

TPS Group Holdings is an equal-opportunity employer and considers all qualified applicants for employment without regard to race, color, national origin, religion, sex, disability, age, veteran status, or any other classification protected by state, local or federal law.