Buying Assistant

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor in Philadelphia is seeking an organized merchandising support specialist to assist the buying team with daily operations, PO processing, and cross-functional coordination. The role emphasizes accurate data handling and strong communication.

The position requires multitasking, attention to detail, and proficiency in Microsoft Office, with exposure to multiple systems such as MTS, IP, and Blue Cherry to drive sales and efficiency.

Qualifications

• Strong communication, time management, and interpersonal skills.
• Ability to prioritize projects and multitask.
• Proficient in Microsoft Office (Excel, Outlook, and PowerPoint).
• Ability to grasp multiple systems quickly.
• Detail oriented.
• Creative thinker.

Responsibilities

• Support daily operations within the designated buying area.
• Develop partnerships with the assistant or associate buyer on necessary tasks.
• Manage merchandise flow and update merchant boards.
• Enter, update, manage, track, and organize purchase orders in MTS, IP, and Blue Cherry systems.
• Ensure accuracy in all systems.
• Communicate late deliveries to the buying and sales teams.
• Set up new vendors and send routing guides and pre-ticketing information.
• Develop cross-functional relationships with market and internal partners.
• Prioritize and respond urgently to merchant and cross-functional team requests.
• Assist the buying team with proofreading catalog copy.
• Identify photos on the Free People and wholesale websites that should be reshot to drive sales.
• Organize and catalogue samples.

Skills

Strong communication

Time management

Interpersonal skills

Microsoft Office

Retail Math

Purchase Order Management

Merchandise Flow Management

Multitasking

Detail oriented

Creative thinker

Tools

MTS system

IP

Blue Cherry

Job description

• Support daily operations within the designated buying area
• Develop partnerships with the assistant or associate buyer on necessary tasks
• Manage merchandise flow and update merchant boards
• Apply a rudimentary understanding of retail math
• Share and communicate thoughts and opinions to managers and business groups
• Enter, update, manage, track, and organize purchase orders in MTS, IP, and Blue Cherry systems
• Ensure accuracy in all systems
• Communicate late deliveries to the buying and sales teams
• Set up new vendors and send routing guides and pre-ticketing information
• Develop cross-functional relationships with market and internal partners
• Prioritize and respond urgently to merchant and cross-functional team requests
• Assist the buying team with proofreading catalog copy
• Identify photos on the Free People and wholesale websites that should be reshot to drive sales
• Organize and catalogue samples

Requirements

• Strong communication, time management, and interpersonal skills
• Ability to prioritize projects and multitask
• Proficient in Microsoft Office (Excel, Outlook, and PowerPoint)
• Ability to grasp multiple systems quickly
• Detail oriented
• Creative thinker

Core Competencies

Demonstrates strong communication and time management skills while effectively managing merchandise flow and purchase orders across multiple systems. Capable of developing cross-functional relationships and prioritizing urgent requests in a fast-paced retail environment.

Highest-signal resume keywords

• Strong Communication Skills
• Time Management
• Proficient in Microsoft Office
• Detail Oriented
• Ability to Multitask

ATS Optimization Keywords

Hard Skills

• Retail Math
• Purchase Order Management
• Merchandise Flow Management