Buyer (Salary commensurate with experience)

City of North Myrtle Beach; North Myrtle Beach (SC); Vor Ort; USD 48.000 - 70.000; Vollzeit

Zusammenfassung

City of North Myrtle Beach seeks a procurement professional to manage cost-effective acquisition of equipment, supplies, and services for all city departments under public procurement regulations. You will maintain requisitions, POs, and related records in ERP/e-procurement systems.

Responsibilities include analyzing requisitions, negotiating with suppliers, maintaining files, expediting orders, handling surplus property, and ensuring compliance and transparency across procurement activities.

Qualifikationen

• High school diploma or GED.
• Two years procurement experience (including warehousing).
• Valid driver’s license.

Aufgaben

• Analyze and review purchase requisitions for accuracy, advise on substitutes and delivery.
• Solicit sources, negotiate prices, analyze terms, and select best offers.
• Meet with suppliers to discuss procurement needs, market prices, and delivery schedules.
• Maintain purchase order files from award to payment using ERP and other software.
• Expedite orders and coordinate extensions with user departments.
• Prepare documentation and purchase order amendments for supervisor approval.
• Resolve discrepancies with vendors and ensure compliance with PO terms.
• Coordinate sale and disposition of surplus property via public auction or transfer.
• Monitor contract compliance, insurance certificates, bonding, vendor performance metrics.
• Interact with all levels of staff, vendors, public, and supervisors.

Kenntnisse

Procurement

Negotiation

ERP systems

Vendor management

Microsoft Office

Ausbildung

High school diploma or GED

Tools

ERP systems

Contract management software

Inventory & asset management software

Microsoft Office

Jobbeschreibung

General Statement of Job

Under general supervision, performs professional public procurement activities for the cost-effective acquisition of equipment, supplies, materials, and services for all departments in accordance with the local, state and federal public procurement regulations, ordinances, and requirements. Maintains records and files of purchase requisitions, purchase orders, and related information within the City’s enterprise resource planning (ERP) and e-procurement systems. Ensures transparency, competition, fiscal stewardship, and compliance for the City.

Minimum Training And Experience

Education: High school diploma or GEDExperience: Two (2) years procurement experience (including warehousing);Certifications:

• Valid driver’s license

Preferred

• Certified Professional Public Buyer (CPPB)

Note

• The City retains the right to determine equivalencies.
• Any certifications not possessed at hire, must be obtained before the employee is removed from probation in order to continue employment with the City.

Physical Requirements

Must be physically able to operate a ladder, broom, forklift, hand jack, and a variety of automated office machines which include a computer, typewriter, calculator, copier, fax machine, etc. Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Light work usually requires walking or standing to a significant degree. Must be able to lift and/or carry weights of ten to fifty pounds.

Other Information

Essential Job Functions

Analyzes and reviews purchase requisitions for accuracy and completeness, and advises the requesting department of such issues as the procurement of substitute items, the economy of volume buying, and delivery schedules.

Selects work methods to use in individual transactions within established procedures but is expected to obtain advice from supervisor on unanticipated problems.

Solicits (orally and written) sources of supply, negotiates and analyzes prices, discount rates, delivery dates, transportation charges, previous performance of suppliers, current commitments, indications of financial responsibility, and recommends the most advantageous offer based on findings. Maintains and establishes fairness and integrity in procurement activities.

Meets with commercial representatives to discuss procurement needs, quality of items or services, current market prices, or delivery schedules.

Maintains purchase order files from time of award through completion of performance and payment by various software platforms. Performs follow-up and expedites performance of purchase orders by calling or sending written reminders to vendors. Decides whether delivery extension is appropriate and coordinates such extensions with user departments.

Prepares all necessary documentation, correspondence, and purchase order supplements or modifications for supervisor approval.

Processes and resolves, with Procurement staff and vendors, discrepancies involving over/under shipments, nonconforming or defective goods and services, and damage in transit. Determines action to be taken and advises vendors of required action to ensure compliance with the terms of the purchase order.

Coordinates the sale and disposition of surplus property in accordance with City ordinance, including supplies, materials, and equipment deemed obsolete or unsuitable for use. Conducts and documents such sales through public auction or transfer to other governmental entities, with award made to the highest responsive bidder.

Utilizes ERP systems, contract management software, e-procurement platforms, inventory and asset management software, and Microsoft Office applications. Monitors contract compliance, insurance certificates, bonding documentation, and vendor performance metrics.

Interacts and communicates with all levels of departmental personnel, vendors, general public, and supervisors.

Additional Job Functions

Performs related duties as required.

All employees of the municipality shall learn the emergency operations procedures for their respective department and position and execute these duties fully during times of emergency. This may or may not include assignment to the Emergency Operations Center (EOC).

Health & Wellness

Employee Health Center (EHC)

The City of North Myrtle Beach (CNMB) provides an EHC for full-time employees and eligible dependents on the city’s health insurance plan. The EHC provides sick visits, primary care, onsite Rx, and annual physicals with no copays.

Wellness Benefit

The CNMB maintains a Wellness Incentive Plan (WIP) for full-time employees and spouses on the city’s health insurance plan. The WIP is designed to help reduce health risk among employees and promote a healthy workplace.

Participating In The WIP Provides The Benefits Of

• Saving money on insurance premiums
• Earning up to $505 in HRA funds
• Being proactive about your health
• Helping to keep City health insurance premiums low

Health Insurance (In-network)

• $1,000 individual deductible
• $3,000 family deductible
• Annual maximum out of pocket $3,000 per individual/ $7,500 per family including deductibles, copays and coinsurance
• Primary care $35 copay/ Specialty $45 copay

Health insurance deductions below Per Pay Period

PlansWellness ParticipantWellness Non-ParticipantEmployee$0.00$42.00Employee/Child$68.00$102.00Employee/Spouse$123.00$204.00Family$169.00$277.00

Dental Insurance

• Preventative services covered at 100% in-network
• Major services covered at 50% in-network
• Annual maximum of $1,750

Prescription Benefits

• $10 Generic/$35 Formulary/$45 Non-Formulary
• Mail order and specialty pharmacy available

Vision Care

• $225 material allowance (in-network) every benefit period towards prescription or nonprescription eyewear with a one-time $25 copay
• In-network vision exams covered 100% with a $10 copay

Aquatic & Fitness Center

The CNMB offers full-time employees a discounted membership at the Aquatic & Fitness Center. Membership can be paid through payroll deduction.

Other Benefits

• Tuition Reimbursement
• Flexible Spending Account
• Supplemental Insurance
• Long Term Disability
• Short Term Disability
• Employee Assistance Program

Holidays and Leave

Paid Holidays

• New Year’s Day
• Dr. Martin Luther King Jr. Day
• Fourth of July
• Labor Day
• Thanksgiving Day
• Day after Thanksgiving
• Christmas Day
• Four floating holidays (two personal)

Vacation Leave

Years of ServiceRegular FT0 to 580 hours each year5 to 10120 hours each year10 or More160 hours each year

Sick Time

• 80 hours annually on January 1st
• Unused sick time is paid out at 50% in February of the following year

Holiday Bonus

• Full-time employees, employed before August 15th of each year, are eligible for a Holiday Bonus

Employee Tenure

• Longevity awards at every five years of service (5 percent bonus)

Retirement

Retirement health insurance is available if eligibility requirements are met.

General Retirement

General Employees* are enrolled in a 401(a) account upon hire. The account is funded by contributions made by the employee and the City.

• City contributes 8% of employee’s salary & employee contributes a mandatory 2%
• Vesting: 5 years of service

Supplemental Retirement

457 Plan

Benefits

Designed for full-time employees to save and invest money with tax benefits. Contributions are made to an account based on the amount the employee chooses to allocate. Key features of the plan include:

• Flexible withdrawal upon separation from employment
• Withdrawals after age 59 1/2 or due to a qualified unforeseeable emergency
• For general employees*, the City will match contributions up to 6% of salary after 2 years of full-time employment.

Roth IRA

• Available for employees to complement other retirement plans by allowing for tax-free earnings and, if needed, flexible withdrawals.
• General Employees are all City of NMB employees that are not eligible for PEBA.

Life Insurance

Basic Term Life/AD&D

• Policy of $10,000 paid for by the City

Voluntary Term Life

• Coverage up to $200,000 not to exceed 5 times annual base salary
• Can also be purchased for spouse and/or children

General Employee*—Additional Term Life

• Mandatory coverage
• Employee benefit—1x annual salary
• Coverage can be purchased for spouse or children $10,000/$5,000

Disclaimer: The City reserves the right to modify or eliminate, determine eligibility changes and/or revise employee benefits plans, premiums, and/or benefits at any time with or without notice. Nothing described herein creates a contract. Programs are subject to annual appropriations, policies and benefits, and plan descriptions.