Buyer/Purchasing Coordinator (Protein/Meat Industry)

Action Staffing Group; Carrollton (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Action Staffing Group is seeking a Purchasing Coordinator to manage day-to-day transactional purchasing activities supporting inventory replenishment and operations. The role emphasizes PO processing, vendor communication, and accurate data in ERP systems.

The ideal candidate has 3–5+ years of purchasing or PO management experience in a distribution, manufacturing, or food service setting, with strong Excel and ERP skills and excellent organizational abilities.

Qualifications

• 3-5+ years of purchasing, procurement, or transactional PO management experience within a distribution, manufacturing, or food service environment.
• Strong experience processing high volumes of purchase orders and managing vendor communication.
• Experience working within ERP systems and proficiency in Microsoft Excel and Office Suite.

Responsibilities

• Create, process, and maintain purchase orders for assigned vendors and product categories.
• Monitor the full P2P cycle, including PO creation, vendor confirmations, delivery updates, and AP coordination.
• Ensure accurate PO data, pricing, lead times, and vendor information in purchasing systems.
• Follow up with vendors regarding open orders, shipment delays, shortages, and discrepancies.
• Coordinate with logistics and receiving teams to ensure timely delivery and issue resolution.
• Support inventory replenishment by monitoring stock levels and assisting with order execution.
• Maintain vendor documentation and compliance records including W-9s and certificates.
• Assist in resolving ERP-related purchasing and receiving issues.
• Track product dating and inventory rotation to minimize waste.
• Collaborate across Purchasing, Customer Service, Sales, Operations, and Finance.
• Generate and maintain purchasing reports and order tracking documentation using Excel and ERP systems.

Skills

PO processing

Vendor management

ERP systems

Excel

Attention to detail

Tools

Microsoft Office

Job description

Knowledge of the MEAT industry is required.

Position Summary

The Purchasing Coordinator is responsible for executing and managing day-to-day transactional purchasing activities to support inventory replenishment and operational continuity. This role focuses heavily on purchase order processing, vendor communication, delivery tracking, and maintaining accurate purchasing data within internal systems. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced distribution environment with a strong emphasis on accuracy and follow-through.

Key Responsibilities

• Create, process, and maintain purchase orders for assigned vendors and product categories.
• Monitor the full Purchase-to-Pay (P2P) cycle, including PO creation and submission, Vendor confirmations, Delivery date updates, Invoice and payment coordination with Accounts Payable
• Ensure accurate PO data, pricing, lead times, and vendor information are maintained within purchasing systems.
• Follow up with vendors regarding open orders, shipment delays, shortages, and discrepancies.
• Coordinate with logistics and receiving teams to ensure timely product delivery and issue resolution.
• Support inventory replenishment activities by monitoring stock levels and assisting with order execution.
• Maintain vendor documentation and compliance records including W-9s, insurance certificates, and related files.
• Assist in resolving system-related purchasing and receiving issues within ERP platforms.
• Track and manage product dating and inventory rotation to minimize close-dated and expired inventory.
• Collaborate cross-functionally with Purchasing, Customer Service, Sales, Operations, and Finance teams to support daily business needs.
• Generate and maintain purchasing reports, spreadsheets, and order tracking documentation using Excel and ERP systems.

Qualifications

• 3-5+ years of purchasing, procurement, or transactional PO management experience within a distribution, manufacturing, or food service environment.
• Strong experience processing high volumes of purchase orders and managing vendor communication.
• Experience working within ERP systems
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Strong attention to detail with the ability to manage multiple priorities simultaneously.
• Excellent organizational, follow-up, and communication skills.
• Ability to work collaboratively across departments and maintain professional vendor relationships.

Preferred Traits

• Process-oriented with strong administrative and coordination skills.
• Reliable, responsive, and able to manage routine transactional workflows with accuracy.
• Team player with a positive attitude and strong sense of urgency.
• Self-motivated with the ability to identify and resolve issues proactively.