Buyer, Indirect (Contract)

Umoja Biopharma; Louisville (CO); On-site; USD 43,000 - 53,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k with match

Paid time off

Job summary

Umoja Biopharma is seeking an experienced Buyer to join our Colorado Procurement team. This on-site 12-month contract role focuses on owning indirect purchasing and collaborating with internal stakeholders and suppliers to meet fast-paced business needs.

The successful candidate will have a Bachelor’s degree with 3+ years of purchasing experience (or a 5+ year high school alternative), strong ERP/Coupa/NetSuite skills, and excellent communication and negotiation abilities to drive value.

Qualifications

• Bachelor’s degree with 3+ years purchasing experience or a high school diploma with 5+ years purchasing experience in a similar industry.
• Working knowledge of ordering procedures, P2P process, production planning, inventory replenishment methods, MRP, and ERP systems.
• Proficiency with Smartsheet.
• Detail oriented with the ability to identify and solve complex problems.
• Excellent oral and written communication skills.
• Excellent organizational skills and the ability to manage multiple high-priority tasks simultaneously.
• Negotiation skills to work with suppliers to gain preferable pricing, terms, and lead times with suppliers.
• Ability to create positive connections in real life.
• Confidence to ask questions to obtain clarity and understanding.
• High level of efficiency and sense of urgency.
• Ability to work well on a team while also completing tasks independently.

Responsibilities

• Procure indirect materials, capital, and services to ensure operational requirements are met, while considering supply reliability, price, and quality.
• Review purchase requests for accuracy and compliance.
• Ensure proper contracts, documents, and justification are included on all requests for purchase.
• Track order progress and engage with suppliers to ensure timely delivery.
• Publish order progress, ETAs, and delays to stakeholders.
• Follow up on past-due orders with suppliers until delivery and receipt is completed.
• Assist the Accounts Payable department with reconciling discrepant invoices.
• Maintain accurate procurement-related data on Item records in both Coupa and NetSuite to ensure purchase orders can be processed without discrepancies.
• Identify areas where improved buying channels could be implemented, such as cXML punchout, electronic ordering, supplier consolidation, sourcing events, etc.
• Track, document, and report out on supplier performance and supplier KPIs using internal and external supplier performance surveys and systematic reporting tools.
• Collaborate and effectively communicate with onsite stakeholders and external suppliers to ensure business needs are met.
• Support internal inventory management and improvement projects.
• Foster positive working relationship with key suppliers, communicating the business’s priorities and corresponding goods and service requirements.
• Identify areas where procurement process improvements are needed, cost savings can be achieved, or contractual agreements are required.
• Align with other members of the Procurement team to achieve optimal supplier relationships, efficient procurement strategies, company-wide pricing agreements, and system enhancements.
• Facilitate end-to-end procurement for high-priority, urgent requests; being able to expedite required tasks amongst requester, supplier, courier, and approval workstreams to achieve on time delivery for critical business activities.
• Train end-users as necessary in the new ERP/Purchasing systems, Coupa & NetSuite
• Assist the Procurement team with ad hoc requests and projects, fill in for procurement colleagues during absences, and support the entire procurement team where necessary

Skills

Procurement knowledge

ERP systems

Smartsheet

Communication skills

Negotiation

Education

Bachelor’s degree with 3+ years purchasing experience

High school diploma with 5+ years purchasing experience

Tools

Coupa

NetSuite

Job description

Umoja Biopharma is an industry-leading biotech with locations in Seattle, WA and Louisville, CO, focused on transforming the treatment of cancer with a novel integrated immunotherapy platform. Our vision is to develop off-the-shelf therapies capable of treating any tumor, any time. We are a diverse and growing team working in brand-new facilities in downtown Seattle, Washington and Louisville, Colorado, and we are looking for innovative thinkers who are excited by groundbreaking science and technology, and passionate about squaring up to the challenges inherent to cutting-edge drug development. We are committed to our core values and principles that support our overall mission and strongly invite applications from enthusiastic individuals who share our commitment and help position Umoja to deliver on our goals. We at Umoja believe in the importance of stories; we are looking for great people to join our team to help us create more stories for ourselves, for you, and most importantly for patients and their families.

POSITION SUMMARY:

Umoja Biopharma is seeking an experienced Buyer to join our Procurement department. This position will be responsible for owning the purchasing activities for all indirect goods and services for our Colorado location. The Buyer will work closely with Supply Chain, Process Sciences, Facilities, and the Warehouse teams. The buyer will collaborate with internal stakeholders and external suppliers to meet business needs in a fast-paced environment. This position will require a high level of accuracy, attention to detail, and planning as our company continues to build and grow. We are looking for a self-starter who brings their excellent communication skills and ability to flex and pivot in an ever-changing environment.

This is a 12-month contract position fully on site at our Louisville, CO office.

CORE ACCOUNTABILITIES: Specific responsibilities include:

• Responsible for procuring indirect materials, capital, and services to ensure operational requirements are met, while considering supply reliability, price, and quality
• Review purchase requests for accuracy and compliance
• Ensure proper contracts, documents, and justification are included on all requests for purchase
• Track order progress and engage with suppliers to ensure timely delivery
• Publish order progress, ETAs, and delays to stakeholders
• Follow up on past-due orders with suppliers until delivery and receipt is completed
• Assist the Accounts Payable department with reconciling discrepant invoices
• Maintain accurate procurement-related data on Item records in both Coupa and NetSuite to ensure purchase orders can be processed without discrepancies
• Identify areas where improved buying channels could be implemented, such as cXML punchout, electronic ordering, supplier consolidation, sourcing events, etc.
• Track, document, and report out on supplier performance and supplier KPIs using internal and external supplier performance surveys and systematic reporting tools
• Collaborate and effectively communicate with onsite stakeholders and external suppliers to ensure business needs are met
• Support internal inventory management and improvement projects
• Foster positive working relationship with key suppliers, communicating the business’s priorities and corresponding goods and service requirements
• Identify areas where procurement process improvements are needed, cost savings can be achieved, or contractual agreements are required
• Align with other members of the Procurement team to achieve optimal supplier relationships, efficient procurement strategies, company-wide pricing agreements, and system enhancements
• Facilitate end-to-end procurement for high-priority, urgent requests; being able to expedite required tasks amongst requester, supplier, courier, and approval workstreams to achieve on time delivery for critical business activities
• Train end-users as necessary in the new ERP/Purchasing systems, Coupa & NetSuite
• Assist the Procurement team with ad hoc requests and projects, fill in for procurement colleagues during absences, and support the entire procurement team where necessary

The successful candidate will have:

• Bachelor’s degree with 3+ years of purchasing experience or a high school diploma with 5+ years of purchasing experience in a similar industry
• Working knowledge of ordering procedures, P2P process, production planning, inventory replenishment methods, MRP, and ERP systems
• Proficiency with Smartsheet
• Detail oriented with the ability to identify and solve complex problems
• Excellent oral and written communication skills
• Excellent organizational skills and the ability to manage multiple high-priority tasks simultaneously
• Negotiation skills to work with suppliers to gain preferable pricing, terms, and lead times with suppliers
• Ability to create positive connections in real life
• Confidence to ask questions to obtain clarity and understanding
• High level of efficiency and sense of urgency
• Ability to work well on a team while also completing tasks independently

Preferred Qualifications:

• Experience working in the biotech or healthcare industry
• Experience using NetSuite

Physical Requirements:

• Ability to work onsite at our Louisville, CO office 3-5 days per week
• Ability to sit for prolonged periods of time
• Ability to work weekends and holidays as needed

Salary Range: $38.57- $47.65

Benefits Offerings

Umoja Biopharma offers its employees competitive Medical, Dental, and Vision plans. Additionally, we offer Umojians access to a 401k plan through Fidelity, with a 100% match up to their first 4% deferral. Umoja also provides a generous Paid Time Off policy, employee commuter benefits, and cell phone stipend. For a full breakdown of our benefits offerings, please see the Benefits section of our website.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

As set forth in Umoja Biopharma’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.