Buyer I

ACCO Engineered Systems; Sparks (NV); On-site; USD 52,000 - 65,000; Full time

Job summary

ACCO Engineered Systems in Sparks, NV is seeking a Buyer to provide turnkey procurement support for Project and Internal teams. You will represent ACCO's requirements to suppliers and relay suppliers' capabilities back into ACCO, ensuring accurate, timely purchasing.

Key duties include issuing subcontracts and POs, reviewing invoices, negotiating prices, maintaining vendor lists, coordinating with shipping/receiving, and handling warranties and core credits.

Qualifications

• H.S. Diploma or equivalent.
• College coursework in Business, Economics, or Management preferred.
• Proficiency with invoice processing and cost tracking systems.
• Working knowledge of HVAC parts and equipment preferred.
• Strong MS Excel and MS Word skills.
• Minimum 3 years' related experience.
• Excellent data entry accuracy and attention to detail.

Responsibilities

• Issue subcontracts, equipment POs, and material POs within approved programs.
• Review invoices and verify prices against POs and documentation.
• Process POs and change orders in the required systems.
• Negotiate with vendors for competitive pricing and availability.
• Maintain vendor lists and ensure on-time item deliveries.
• Coordinate with shipping/receiving and assist ACCO personnel.
• Handle warranty items and core credits with vendors.
• Support various departments and complete other duties as assigned.

Skills

Excel

Word

Verbal communication

Team player

Attention to detail

Customer service

Data entry

Education

HS Diploma or equivalent

College coursework in Business/Economics/Management

Job description

General Job Description

The Buyer position provides a turnkey procurement solution to either Project or Internal Support groups for all Purchasing related activities. The incumbent in this role is expected to have routine interaction with their internal ACCO business leaders, as well as all suppliers to ensure that ACCO is well represented in the supplier marketplace. This is accomplished by being able to represent a comprehensive picture of ACCOs requirements to the suppliers, as well as by being able to communicate suppliers' capabilities and needs back into ACCO.

Supervises

N/A

Essential Duties & Responsibilities

• Responsible for the process of issuing subcontracts, equipment POs, and/or material POs within the proper programs (JDE, IFS, GP, etc.).
• Review invoices and verifying prices against POs, backup documentation, and inputting costs in proper programs.
• Process POs and change orders within required systems.
• Negotiating with vendors to include equipment, materials, and day-to-day purchases to ensure competitive pricing and availability.
• Be aware and focused on vendor follow-ups to ensure that all items are due upon dates required.
• Maintain a professional and ethical relationship with all vendors and subcontractors.
• Handle, coordinate, and assist all ACCO personnel as may be required in a professional and timely manner while maintaining a good working relationship.
• Maintain and update authorized vendor lists for field and sales personnel.
• Maintain understanding of all items a vendor sells, price trends, and hard to find parts from different vendors.
• Responsible for all warranty items and filling our warranty tags.
• Responsible for all core credits (compressors) from vendors.
• Responsible for all service calls on copiers and facsimiles.
• Will be working together with the shipping and receiving department.
• At given times will be responsible for all shipping and receiving.
• Responsible for checking in and out of tools from the tool crib.
• Other duties as assigned by the supervisor.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.)

• H.S. Diploma or equivalent
• College course in a related field (Business, Economics, Management) preferred
• Proficiency in Invoice Processing & Finvari Support or single emphasis point of AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store within the first 4 weeks.
• Working knowledge of H.V.A.C. parts and equipment preferred.
• Knowledge of "local" manufacturer's representatives and dealers.
• Knowledge of "local" contractors including electrical, general, crane, etc. a plus.
• Minimum 3 Year experience in a related position or industry
• Ability to demonstrate accuracy and detail-oriented approach to data entry
• Team player attitude with a willingness to learn and perform many different functions.
• Proficient-plus level user of MS Excel and MS Word
• Strong verbal communication and listening skills, both over the phone and in person
• Ability to work effectively and professionally in a team environment
• Strong business writing skills, including use of proper grammar and terminology.
• Ability to demonstrate high customer service skill
• Ability to organize large amounts of information while maintaining attention to detail
• Must be goal oriented and meet deadlines

ACCO Competencies

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements

• The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee may regularly lift and /or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is regularly required to walk and sit; climb or balance and stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

Hours

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs.

Travel

0 -5% of the time to and from the primary office to regional branch offices.

Competitive Wages

$52,200 to $64,800 Annual Salary. Applicants please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.

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