Buyer I

SetPoint Medical; Santa Clarita (CA); On-site; USD 70,000 - 110,000; Full time

Job summary

SetPoint Medical is seeking a Buyer I/II to manage high volumes of purchase requests, issue POs, obtain quotes, and coordinate with cross-functional teams in a fast-paced, startup-style environment.

Responsibilities include maintaining supplier records, ensuring quality compliance, and supporting accounts payable while tracking orders and resolving issues. The role reports to Sr. Procurement Manager and requires strong organizational skills and effective communication.

Qualifications

• Associate's or Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or related field, or equivalent work experience.
• 2-5+ years of experience, depending on level.
• Buying or procurement experience, ideally in a regulated medical device manufacturing environment.
• Proficiency with ERP/MRP systems; NetSuite experience preferred.
• Strong Microsoft Excel skills for data analysis and quote comparison.
• Experience with reading basic technical drawings or specifications is a plus.
• Experience with accounts payable (AP) processes, such as invoice matching or reconciliation, is a plus.

Responsibilities

• Generate, issue, and track purchase orders for materials, equipment, non-recurring engineering items, and shop consumables, using the ERP system or other methods as needed.
• Review incoming purchase requisitions for accuracy and complete specifications.
• Work with stakeholders across departments to obtain quotes for standard and non-standard parts.
• Issue RFQs and compile cost comparisons for the Sr. Procurement Manager.
• Monitor open orders and coordinate with suppliers to resolve lead-time or delivery issues.
• Support new supplier setup by gathering required supplier information and documentation.
• Partner with Accounts Payable to resolve discrepancies among PO, receipts, and invoices.
• Follow quality system procedures for purchasing and ensure compliance with regulatory requirements.
• Maintain accurate purchasing records to support audits.
• Perform other duties as assigned.

Skills

Organization

Detail oriented

Communication

Cross-functional

Education

Supply Chain degree

Tools

NetSuite

Excel

Job description

SetPoint Medical’s Buyer is responsible for ensuring that teams across the organization have the materials and services they need to support business operations. This role manages a high volume of diverse purchase requests at once and must stay on top of tracking, follow-up, and status updates, all while maintaining alignment with medical device quality standards and cost targets. In a fast-paced start-up environment, this role will need effective communication skills, the ability to excel under pressure, the ability to follow a task from start to finish, and excellent cross-functional team collaboration.

This position may be filled at the Buyer I or II level depending on experience, scope, and demonstrated competencies.

Requirements

Scope and ownership of responsibilities will vary by level:

• Generate, issue, and track purchase orders for materials, equipment, non-recurring engineering (NRE) items, and shop consumables, using the ERP system or other methods as needed.
• Review incoming purchase requisitions for accuracy and complete specifications.
• Work with SetPoint stakeholders across departments (Operations, Engineering, IT, Sales, Quality, and others) to obtain quotes for standard and non-standard parts.
• Issue Requests for Quotes (RFQs) and compile cost comparisons for the Sr. Procurement Manager.
• Monitor open orders and proactively coordinate with suppliers to resolve lead-time or delivery issues.
• Support new supplier set up by gathering the required supplier information and documentation, entering it into Company systems, and coordinating with Quality and Accounts Payable for approval.
• Partner with Accounts Payable to resolve discrepancies among purchase orders, receipts, and invoices.
• Consistently follow SetPoint Medical's quality system procedures for purchasing, exercising diligence to ensure each step of the process is followed correctly, and no regulatory requirements are violated.
• Maintain accurate purchasing records to support internal and external audits.
• Perform other duties as assigned by the manager.

Level-specific expectations are defined in the Job Mapping Tiers and Career Progression Framework.

• Buyer I: Performs core purchasing activities with guidance, supporting day-to-day procurement needs and vendor coordination.
• Buyer II: Independently manages purchasing activities; resolves moderate supply issues and owns purchase order accuracy and vendor performance tracking.

Minimum Qualifications

• Associate's or Bachelor's degree in Supply Chain Management, Business Administration, Engineering, or related field, or equivalent work experience.
• 2- 5+ years of experience, depending on level.
• Buying or procurement experience, ideally in a regulated medical device manufacturing environment.
• Proficiency with ERP/MRP systems; NetSuite experience preferred.
• Strong Microsoft Excel skills for data analysis and quote comparison.
• Experience with reading basic technical drawings or specifications is a plus.
• Experience with accounts payable (AP) processes, such as invoice matching or reconciliation, is a plus.

Skills & Abilities

• Highly organized, with the ability to manage multiple purchase requests simultaneously, prioritize tasks, proactively follow up, and ensure timely completion with minimal supervision.
• Strong attention to detail and follow-through on outstanding orders and documentation.
• Clear verbal and written communication to collaborate effectively with internal team members across departments and external suppliers.
• Strong motivational skills including the ability to influence across all levels of the organization.

Physical Requirements

• Ability to perform routine physical tasks, including lifting to 20 pounds.
• Comfortable working in a sitting position and performing repetitive tasks.

Work Location and Travel

This position will report to our Company Headquarters in Valencia, CA. with minimal travel opportunities based on interest and business need.

Company Description

SetPoint Medical is a commercial-stage medical technology company dedicated to improving care for people living with chronic autoimmune diseases.

Department: Operations

Reports To: Sr. Procurement Manager

FLSA Status: Hourly, Non-Exempt

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Candidates must have and maintain authorization to work within the United States as a condition of employment.

We are proud to be an equal opportunity employer and we value diversity. SetPoint does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.